Jill Schwartz

• Collaborated with various university departments such as, The Graduate School, registrar, PIIRS, fellowships, housing, and Davis International Center to streamline processes and support PHD candidates needs.
• Assisted in the admissions process by coordinating interviews and travel, and coordinating with prospective student from around the globe.
• Provided guidance and support to graduate students throughout their academic journey, addressing inquiries and concerns promptly.
• Coordinated events, workshops and seminars for PHD Candidates fostering a sense of community and professional development.
• Maintained accurate records related to student enrollment, progress, funding, summer research, lectures, teaching and fellowships.
• Helped coordinate Teacher Trainer and Teaching schedules.
• Administered general and language proficiency exams and gather information for the DGS.
• Stayed up-to-date with university policies and regulations, ensuring compliance and recommending updates as necessary
• Planned large department events for more than 75 attendee's from catering to entertainment.
• Planned weekly small-medium sized meetings. Meetings included detailed meals, equipment, room planning, invitations, program materials, swag.
• Worked with The DGS to schedule staff and student meetings to discuss new ideas and update participants on program details.
• Worked with programs such as, Peoplesoft, Concur, SAFE, EMS, and Slate.Proficient in Outlook Calendar and emails, Sharepoint, ,MS Word and various online invitation applications.
• Helped with arrangements for abroad programs.
• Helped prepare and allocate budget of flexible spending for research and conferences as well as summer research funding.
• Handled reenrollment process.

Architecture Department:

• Coordinated small to large events on a daily and weekly basis.
• Handled visiting faculty and speaker travel arrangements.
• Coordinated the large task of curating complication supplies for the department.
• Worked with undergrad and masters students on verifies needs from housing to travel.
• Helped students with reimbursements in SAFE.
• Overall coordinator and front facing support for the School of Architecture.

• Coordinated all aspects of VIP's itineraries throughout the festival
• Collaborated with festival team members to handle guest requirements from check-in through check-out
• Helped arrange local entertainment and offered details to assist VIP's
• Personally escorted designated Director's, Actor's and Producer's to premieres, Q&A's, introductions and special events throughout the festival

• Handled business development for a start up community publication.
• Monitor social media and online sources for industry trends
• Help develop team communications and information for client and sales meetings
• Negotiated contracts with key accounts ex; Audi USA, Penn Medicine, Lulu Lemon, Benefit Cosmetics, Playa Bowls, AMC and Jose Garces Group.
• Worked closely with accounts to understand requirements and provide exceptional customer service.

• Planned and organized major fundraising event with more than 40 vendors and 1000 attendees
• Created brochures, invitations, cards and other event and marketing materials
• Delegated jobs to a staff of 10 and numerous volunteers
• Developed and maintained relationships with donors for the anticipated silent auction. Donors included, Auberge Resorts in Napa, Kimpton Hotels, The Nomad Hotels, Wolffer Vineyards, The Colbert Show, SNL, Blue Mercury Stores and Spas, Stephen Starr Restaurants, Momofuko, Bouchon Bakery and The NFL US and UK.
• Processed contributions and sent out acknowledgments
• Helped stay within budget and generated accounting and financial reports

• Handled Business Development for a 20 million dollar division of a national beauty company
• Responsible for sales, hiring and training
• Worked with top tier clients such as Frederic Fekkai , Kiehl's, MAC , Paul Mitchell.
• Handled clients such as Elizabeth Arden, Miraval, Green Valley, La Costa, Auberge Resorts.
• Traveled 80% within the region and 20 % within the US
• Developed team communications and information for sales meetings

• Helped Manage a team for several high-end cosmetics and Fragrance companies
• Responsibilities' included working with HR, gathering sales data and reports, monthly meeting planning and offsite meeting and travel planning
• Interfaced with R& D, Packaging, Marketing and International Divisions
• Worked Closely with PR Division on product launches events,
• Worked on Gratis Glam Baskets for invitations as well as event Glam Bags for attendees
• Handled invitations to the press including industry publications and Vanity Fair, WWD, Glamour, InStyle . Also included; important industry friends such as, Princess Marchella Borghese and other aristocrats plus many celebutantes and Socialites such as Ivana

• Wrote and distributed press releases for company and clients
• Compiled Press lists and interfaced with various media personnel
• Helped client's gain coverage by developing relationships with news publications, TV producers, news programs and magazines
• Handled press events for a prestigious client group which included, John Hancock Insurance ( J NY Marathon Finish Line event at Tavern on the Green) , Mall of America (Christmas Event) Philadelphia Historical Society (Betsey Ross House Events).

• Developed and maintained existing client relationship and developed new client relationships for a high-end couture house on Madison Avenue
• Presented trunk shows to high profile and celebrity clientele at the in-house salon or in their homes or out of town if necessary
• Coordinated onsite fittings and delivery of garments for awards events, charity functions and intimate gatherings
• Clientele included Barbara Walters, Hilton Family plus numerous socialites and Upper East Side residents