Jillian Hernandez
New York,USA
Summary
Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
8
8
years of professional experience
Work History
Design Assistant
Thom Filicia Inc.
New York, USA
06.2023 - Current
- Send out weekly reminders to submit timesheets and submit weekly clockify timesheets for hours
- Monitor meetings to ensure meetings are happening in a timely manner
- Assist senior designers with receiving quote requests, communicating with vendors, sourcing products, inputting product and pricing information into excel and design manager, and sending out and tracking packages as needed
- Facilitated communications by forwarding emails, transferring calls and filing documents
Executive Assistant
Thom Filicia Inc.
New York, USA
01.2022 - Current
- Managed professional and personal scheduling for the CEO, including agendas, emails, calls, travel arrangements, client management, and other company logistics
- Scheduled and coordinated meetings via Outlook, provided the officer's availability as requested, and organized guest/client meetings, catering, etc
- Handled confidential information with discretion and integrity
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Greeted visitors warmly upon arrival at the office premises
- Conducted research on various topics as requested by executives or senior management personnel
- Facilitated communications by forwarding emails, transferring calls and filing documents
Executive Assistant /Front Office Manager
Kaplowitz Group
New York, NY
09.2024 - 03.2025
- Organized and maintained the founding partner's calendar, scheduling meetings and appointments.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
- Assisted in developing policies and procedures related to executive management.
- Greeted visitors to the office of the founding partner and provided assistance as needed.
- Assisted with the booking of travel arrangements for clients, including flights, hotels and car rentals.
Administrative Assistant
Real NY
New York, USA
08.2019 - 01.2020
- Updated weekly traffic reports
- Facilitated communication between real estate agents, clients, and external partners
- Greeted visitors upon arrival at the office and directed them to the appropriate personnel or area of the office
- Helped all prospects complete registration and agency disclosure forms
- Located potential listings and set up meetings to capitalize on opportunities
- Organized and maintained systems to track leads coming from social media, website and other funnels
- Created and distributed outbound print marketing materials and advertisement copy to promote new properties
- Prepared representation contracts, purchase agreements, closing statements, leases and deeds
Administrative Assistant
Meadows Office Furniture
New York, USA
06.2017 - 07.2019
- Handled administrative requests and queries from senior managers
- Organized and scheduled appointments with admin software
- Planned meetings, maintained contact lists, submitted and reconciled expense reports
Education
High School - Visual Merchandising / Fashion Marketing
The High School of Fashion Industries
New York, NY01.2012
Skills
- Executive support
- Office administration
- Strong problem solver
- Spreadsheet tracking
- Software knowledge
- Microsoft outlook
- Microsoft word
- Microsoft Excel
- Multitasking Abilities
- Written communication
- Attention to detail
- Travel management
Timeline
Executive Assistant /Front Office Manager
Kaplowitz Group
09.2024 - 03.2025
Design Assistant
Thom Filicia Inc.
06.2023 - Current
Executive Assistant
Thom Filicia Inc.
01.2022 - Current
Administrative Assistant
Real NY
08.2019 - 01.2020
Administrative Assistant
Meadows Office Furniture
06.2017 - 07.2019
High School - Visual Merchandising / Fashion Marketing
The High School of Fashion Industries
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