Jillian Spagnotti
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
14
14
years of professional experience
Work History
Administrative Assistant
Houghton County Memorial Airport
01.2022 - Current
- Enhance office efficiency by streamlining administrative processes and implementing organizational systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Deliver excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinate office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Interact with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Executive Administrative Assistant
RJH & Associates
03.2021 - 12.2021
- Enter financial data into QuickBooks as well as physical file organization and records management.
- Balance credit card charges and statements, various bill paying, financial spreadsheets.
- Arrange travel and project scheduling for CEO and occasionally other staff.
- Manage professional and business licenses, applications, and renewals for 34 states and additional office branches as needed.
- Set up professional service proposals/contracts for clients to be reviewed by CEO and distributed to clients after approval.
Administrative Specialist
College Of Education, Florida Gulf Coast University
07.2017 - 12.2019
- Provide administrative assistance to the College of Education Chair of Graduate Programs and staff, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements.
- Collect and process student forms and faculty paperwork, including change of grade, Faculty Activity Reports, Individual Learning Activities, Professional Development Plans, and Annual Evaluations.
- Coordinate a wide variety of projects, such as events, conferences, and meetings.
Office Assistant
Mechanical Engineering, Michigan Technological Uni
01.2010 - 07.2017
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Coordinate graduate admissions for MS and PhDs.
- Administer graduate support for all graduate students
- Organize Ph. D. qualifying exam
- Coordinate graduate assessment for all students by tracking forms, maintain a confidential graduate student filing system
- Administer the Graduate Seminar Series attended by over 100 students and community members
- Provide department graduate data utilizing banner reports and department database
- Assist with departmental finances and process various accounting tasks, including reallocations, check requests, and other misc. accounting tasks
- Process payroll for faculty, staff, undergraduate and graduate students
- Process purchase requisitions, travel vouchers, check requests, and petty cash
- Assist with payroll reallocations and research account reconciliation
- Provide administrative support for faculty and staff; including travel and reimbursements
- Maintain research database
Education
Bachelor of Science - Business Administration
Michigan Technological University
Houghton, MISkills
- Calendar Management
- Mail Handling
- Expense Reporting
- Office Administration
- Scheduling
- Invoice Processing
- Data Entry
- Spreadsheet Management
- Travel Coordination
- Filing
- Appointment Scheduling
- Database Management
- Customer Service
- Data Collection
- Administrative Support
- Microsoft Excel
Timeline
Administrative Assistant
Houghton County Memorial Airport
01.2022 - Current
Executive Administrative Assistant
RJH & Associates
03.2021 - 12.2021
Administrative Specialist
College Of Education, Florida Gulf Coast University
07.2017 - 12.2019
Office Assistant
Mechanical Engineering, Michigan Technological Uni
01.2010 - 07.2017
Bachelor of Science - Business Administration
Michigan Technological University
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