Jisela Rivera
Sanford,FL
Summary
Accomplished Legal Secretary and Construction Administrative Assistant with a proven track record at Norman D. Levin P.A., adept in client correspondence and exceptional communication. Expertise in legal documentation, case coordination, and streamlining office operations, significantly enhancing efficiency. Skilled in managing complex schedules and confidential files, demonstrating a strong blend of organizational and interpersonal abilities.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Construction Administrative Assistant
Brogan Concrete Services, LLC
Altamonte Springs, FL
05.2023 - Current
- Assisted with creating monthly progress reports.
- Executed on-time, under-budget projects by solving complex issues for senior leadership.
- Coordinated meetings, scheduled appointments and maintained calendars.
- Managed files of project plans, drawings, specifications and related documents.
- Created purchase orders as requested by the Construction Manager.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Processed invoices and handled accounts receivable and payable tasks.
- Handled incoming calls and directed callers to appropriate department or employee.
- Assisted with the preparation of contracts, bids, change orders and other related documents.
- Scanned, filed and tracked documents related to construction projects.
- Responded to customer issues to provide immediate resolution and improve retention.
Construction Administrative Assistant
SNI Contracting Inc.
Sanford, FL
09.2021 - Current
- Assisted with creating monthly progress reports.
- Managed files of project plans, drawings, specifications and related documents.
- Created purchase orders as requested by the Construction Manager.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Handled incoming calls and directed callers to appropriate department or employee.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Maintained filing systems and updated project documentation.
- Provided support to Project Managers in various administrative duties.
Legal Secretary
Norman D. Levin P.A.
Altamonte Springs, FL
06.2018 - 05.2021
- Coordinated multiple schedules using online calendaring system.
- Proofed documents and submitted to attorneys for review.
- Scheduled depositions, mediations and arbitrations with parties involved in litigation cases.
- Assisted in maintaining department attorney personnel files with utmost confidentiality.
- Assisted in trial preparation activities such as organizing exhibits, preparing witness binders and assembling jury instructions.
- Coordinated court filings including scheduling hearings, filing deadlines and calendaring events.
- Organized and maintained law libraries, documents and case files.
Education
High School Diploma -
Lake Brantley High School
Altamonte Springs, FL05-2019
Skills
- Client correspondence
- Case coordination
- Exceptional communication skills
- Legal documentation and reporting
- Documents and correspondence
- Legal terminology
- National notary association
Certification
- Notary Public - State of Florida Exp. Sep. 16, 2028
Timeline
Construction Administrative Assistant
Brogan Concrete Services, LLC
05.2023 - Current
Construction Administrative Assistant
SNI Contracting Inc.
09.2021 - Current
Legal Secretary
Norman D. Levin P.A.
06.2018 - 05.2021
- Notary Public - State of Florida Exp. Sep. 16, 2028
High School Diploma -
Lake Brantley High School
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