JOSE LUIS DIAZ
HALLANDALE BEACH,Florida
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Organized Bookkeeper proficient in QuickBooks and Adobe software. Executed bookkeeping tasks for large corporations and excelled at quickly learning new accounting methods and procedures. Excellent accounting skills and attention to detail leading to decreased loss of revenue.
Overview
8
8
years of professional experience
Work History
Bookkeeper
DR. CAR GLASS
12.2022 - 05.2024
- Maintained and processed approximately 500 invoices, deposits, and money logs monthly.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitored over 300 incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Prepared monthly bank reconciliations for 5 bank account and credit cards to ensure accurate representation of company''s financial position.
- Reconciled and corrected issues with financial records.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Posted daily receipts and payments in accordance with corporate protocols.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Established QuickBooks accounting system to reflect accurate financial records.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Identified accounting errors when cross-referencing documents and database information.
Operations Manager
7D SERVICES
03.2021 - 12.2022
- Supervised operations 8 member staff and kept employees compliant with company policies and procedures.
- Empowered employees to take ownership of their responsibilities, leading to increased accountability and improved performance outcomes.
- Conducted regular performance reviews, identifying areas for improvement and developing action plans to address them.
- Managed inventory and supply chain operations to achieve timely and accurate delivery of goods and services.
- Developed and maintained relationships with over 18 external vendors and suppliers.
- Developed systems and procedures to improve operational quality and team efficiency.
- Facilitated smooth collaboration between departments through clear communication channels.
- Identified and resolved unauthorized, unsafe, or ineffective practices.
Office Manager
PACIFIC STEWART HOLDING
02.2016 - 03.2021
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing more than 90 client inquiries or concerns via phone calls or email correspondence.
- Maintained computer and physical filing systems.
- Updated reports, managed accounts, and generated reports for company database.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Created, maintained and updated filing systems for paper and electronic documents.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Managed office operations while scheduling appointments for department managers.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Coordinated special projects and managed schedules.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Controlled finances to lower costs and keep business operating within budget.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Reported to senior management on organizational performance and progress toward goals.
- Implemented new software tools for streamlined project management, increasing efficiency in task completion across teams.
- Optimized workspace usage by reorganizing floor plans according to team needs and office layout constraints.
- Established team priorities, maintained schedules and monitored performance.
- Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
- Set aggressive targets for employees to drive company success and strengthen motivation.
Education
Bachelor of Science - Bachelor Of Applied Science in Information Technol
Logos Christian University
Jacksonville, FL01.2019
Bachelor of Science - Bachelor Of Administrative Studies, Information Te
Devry University
Henderson, NV08.2014
Associate of Arts - Visual Communication
ITT Technical Institute
Henderson, NV08.2011
Skills
- Accounts Receivable
- Accounting and bookkeeping
- Quickbooks
- Invoice Processing
- Bank Statement Reconciliation
- Accounts Payable
- General Ledger Management
- Expense Tracking
- Vendor Management
- Confidential Document Control
- Project Management
- Microsoft Office
- Purchase Orders
- CRM Tracking
- Excel spreadsheets
- Mobile notary services
Languages
Spanish
Full Professional
Timeline
Bookkeeper
DR. CAR GLASS
12.2022 - 05.2024
Operations Manager
7D SERVICES
03.2021 - 12.2022
Office Manager
PACIFIC STEWART HOLDING
02.2016 - 03.2021
Bachelor of Science - Bachelor Of Applied Science in Information Technol
Logos Christian University
Bachelor of Science - Bachelor Of Administrative Studies, Information Te
Devry University
Associate of Arts - Visual Communication
ITT Technical Institute
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