Jennifer Nowakowski
Chicago,IL
Summary
Experienced Executive Assistant providing comprehensive administrative support to senior-level staff. Adept at managing calendars, coordinating meetings and assisting with projects. Dependable and quick-learning team player with effective communication and organizational skills.
Overview
13
13
years of professional experience
Work History
Executive Assistant and Project Administrator
Association of Climate Change Officers
01.2020 - Current
- Coordinated the communication and implementation of partnership and event contracts nationally with state and local governments.
- Assisted the coordination of national training events.
- Co-lead virtual events with the executive director to counter the organizational effects of COVID.
- Tracked and recorded applications for the organization's accreditation program.
- Created and administered virtual certificates for applicants who have completed the accrediation programs.
- Assisted with managing local and elected official training events and webinars.
- Managed the development and implementation of a new and improved career center with a third-party developer on the organization's website.
- Created weekly marketing bulletins for members with relevant organization updates, general climate news, and related scientific research.
- Managed and interviewed applicants for multiple fellowships with a leading brand global company.
- Also acted as an administrative assistant to the president of the organization - calendaring, email communications, scheduling zoom meetings, assisting with the organization of various events both virtually and in-person, as well as data entry and tracking for the organization.
Project Administrator, Division of Education - Clinical Congress and Academy of Master Surgeons
American College of Surgeons
08.2019 - 10.2019
- Managed and collected test data from over 150 educational sessions used in the training of physicians and surgeons annually.
- Edited and reformatted test questions submitted by physicians for self-assessment credits following courses at the ACS annual meeting attended by over 8,000 surgeons.
- Assisted the Academy of Master Surgeons with the organization of their annual induction ceremony, dinner, and symposium.
- Provided administrative support to the Academy manager, including managing event logistics and correspondence with physicians abroad.
- Temporary Project Role: Monitored project progress, addressing deviations promptly.
- Collaborated closely with cross-functional teams to ensure seamless project integration and alignment with organizational goals.
- Supported successful project outcomes through comprehensive administrative assistance.
- Performed general administrative duties such as telephone and email communications, scheduling, filing, date entry, and events organization and logistics.
Career Pause
12.2016 - 07.2019
- Started a family
Executive Assistant, Asset Management team
The Pritzker Group
02.2016 - 12.2016
- Served as Executive Assistant to the Chief Investment Officer and the Asset Management team.
- Managed multiple executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Managed client meeting set-up and team events coordination across departments.
- Managed creation of presentations and documents for team meetings with owner.
- Processed travel and other business expenses and reimbursements for the Chief Investment Officer and senior management.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- General clerical duties, as needed.
Executive Assistant to the Owners and COO
Simeone Deary Design Group
02.2015 - 09.2015
- Served as executive assistant to the Owners (Principals) and the Chief Operating Officer.
- Managed and coordinated multiple schedules for the Principals and associates, as well as clients and external contacts.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Processed travel expenses and reimbursement for the Principles and their design team.
- Assisted with client meeting set-up and special events coordination.
- Managed mail and both incoming and outgoing correspondence, phone calls, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Administrative Assistant, President and Director's Office
The Art Institute Of Chicago
04.2013 - 01.2015
- Served as administrative assistant to the President of the museum, the Chief Operating Officer, and the Deputy Director for Art & Research.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Coordinated multiple events on behalf of the President & Director's Office for both internal and external celebrations and presentations across departments.
- Handled mail and sensitive correspondence for executives, including preparing and distributing museum curatorial announcements or changes to board members and donor lists.
- Completed research for potential projects, exhibitions, and curatorial hires to the museum.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Academy Services Associate
The Joffrey Ballet
09.2011 - 04.2013
- Served as administrative assistant and first point of contact to the entire organization, managing a small team of receptionists.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Facilitated positive customer experiences by resolving complaints and inquiries promptly and professionally.
- Arranged travel, accommodations, and acquired spaces for the Academy artistic and managing directors' annual international summer intensive auditions in the United States, France, and Japan.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Managed and coordinated volunteers and event set-up for Academy performances.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Managed daily Academy schedule and calendars, as well as daily finance reports.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Tracked important information in Excel and ran reports or generated graphs using data.
- Handled cash transactions and maintained sales and payments records accurately for classes, lessons, and Academy merchandise.
Education
Bachelor of Arts - History of Art
University of Illinois At Urbana-Champaign
Champaign, IL2009
Skills
- Professional
- Organized
- Detail-oriented
- Self-starter
- Customer service
- Client relations
- Donor relations
- Proficient in Microsoft Office
- Executive Support
- Proofreading
- Resourceful
Languages
Polish
Full Professional
Timeline
Executive Assistant and Project Administrator
Association of Climate Change Officers
01.2020 - Current
Project Administrator, Division of Education - Clinical Congress and Academy of Master Surgeons
American College of Surgeons
08.2019 - 10.2019
Career Pause
12.2016 - 07.2019
Executive Assistant, Asset Management team
The Pritzker Group
02.2016 - 12.2016
Executive Assistant to the Owners and COO
Simeone Deary Design Group
02.2015 - 09.2015
Administrative Assistant, President and Director's Office
The Art Institute Of Chicago
04.2013 - 01.2015
Academy Services Associate
The Joffrey Ballet
09.2011 - 04.2013
Bachelor of Arts - History of Art
University of Illinois At Urbana-Champaign
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