Jo-Ann Calie
Hawthorne
Summary
Versatile professional with extensive experience and rapid learning capabilities.
Overview
26
26
years of professional experience
Work History
Onsite Engineering Assistant PANYNJ
K.S. Engineers
Newark
03.2016 - 07.2025
- Maintained filing systems for efficient access to critical documents
- Organized confidential documents following established protocols.
- Reviewed reports to verify completeness and accuracy.
- Counted and verified locations of recommendations on report drawings.
- Assisted engineers and managers, as needed.
- Updated the QAD Asset Management Inventory.
- Created CDs and DVDs.
- Assembled reports with a binding machine.
- Created and maintained the yearly job list.
- Filed electronic and paper copies of the Condition Survey Reports, and other documents.
- Provided emailing, printing, copying, scanning, and data entry.
- Assisted with online daily staff attendance.
- Assisted in the preparation of the monthly report.
- Typed permits.
- Completed vehicle usage reports.
- Prepared new contract folders.
Administrative Assistant
GZA GeoEnvironmental, Inc
Fairfield
03.1999 - 08.2015
- Answered phone calls and emails to provide information.
- Directed customer inquiries to the appropriate department personnel.
- Composed letters, memos, emails, and other written correspondence, as required by management staff.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Maintained filing systems to ensure easy access to important documents.
- Supported staff by organizing team events and meetings effectively.
- Provided faxing, copying, and scanning.
- Maintained contact lists.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Assisted the office staff as needed.
- Assisted the corporate A/P department with our branch invoices.
- Assisted the corporate HR department with new employee paperwork, maintained and updated all personal files, and remitted to the corporate Human Resources Department.
- Mail management (outgoing, incoming, packages, and deliveries)
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Facility Liaison: coordinates with the property manager, including parking, key tags, cleaning, and emergency situations.
- Assisted with the assembly of client reports: punched, bound pages, also burned CDs/DVDs, and created labels for the discs.
Education
High School Diploma -
Fair Lawn High
Fair Lawn, NJ06-1987
Skills
- Document management
- Data entry
- Customer service
- Office organization
- Fast learner
- Intermediate skills with Microsoft 365
- ERP system: Deltek
- Expertise proofreader
Timeline
Onsite Engineering Assistant PANYNJ
K.S. Engineers
03.2016 - 07.2025
Administrative Assistant
GZA GeoEnvironmental, Inc
03.1999 - 08.2015
High School Diploma -
Fair Lawn High