Summary
Overview
Work History
Education
Skills
Certification
Affiliations
Websites
Timeline
Generic
JO-ANNE FILIPKOWSKI

JO-ANNE FILIPKOWSKI

Babylon,NY

Summary

To secure the role of a leader in a growing organization and contribute towards building a strong, productive team to ensure successful outcomes in procurement and reaching goals of the organization. Results-driven procurement professional with expertise in identifying cost-savings opportunities, managing vendors and negotiating contracts. Proven track record of successful cost optimization and supplier performance management.

Overview

25
25
years of professional experience
1
1
Certification

Work History

Procurement Manager

Excell Communications Inc. / Altice Facilities subcontractor
07.2020 - 09.2023
  • Receive, examine and process requisitions for proposals, prepare bid specifications and other necessary documents related to the purchase of supplies and services
  • Review all CAPEX and OPEX quotes and bids for responsive and responsible vendors
  • Compares costs and evaluates quality and suitability of supplies and services
  • Provides recommendations based on analysis and bid leveling
  • Evaluates and corresponds with vendors, keeps informed of market conditions and trends
  • Strategizes and negotiates to acquire cost effective deals and reduce expenses
  • Created Bid Tracker to keep current on all contract files, extension dates, expiration dates and renewal options
  • Confers and assists facilities management personnel to determine needs and specifications
  • Maintains records on contract purchases and revises as conditions change
  • Manage overall direction, coordination and evaluation of procurement for the facilities
  • Responsible for risk assessment and onboarding of vendors
  • Reduced record retention costs by $100,000 a year
  • Assist coordinators with On Base Reporting and Facility 360 work orders.
  • Developed and implemented procurement policies and procedures to enhance compliance with company standards.
  • Negotiated contracts with suppliers to obtain favorable terms and pricing.

Internal Claims Auditor / Bank Reconciliation

East Moriches School District
10.2020 - Current
  • Approve legitimate vouchers and invoices submitted to the district prior to their payment
  • Ensures proper documentation and itemization are provided and that payment is for proper district purposes
  • Withholds approval of claims-for further investigation if any policy or procedure is not adhered to
  • Provides reports and documentation regarding warrants approved or disapproved for further investigation
  • Performs risk assessments that ensure proper internal controls are in place to prevent fraud, theft and misconduct
  • Reconciliation and verification of accounts regarding cash at hand and cash at bank
  • Prepares monthly bank reconciliation reports regarding all cash deposits to the bank(s)
  • Submits Treasurers Reports including summary of funds, collateral report and summary notes.
  • Researched issues related to claims processing to identify origins and implement corrective solutions.
  • Initiated cost containment by conducting thorough audits and data mining.

Senior Procurement Specialist/Assistant to Director of Procurement

New York Institute of Technology
09.2018 - 03.2020
  • Provide open lines of communication with all internal customers
  • Research and suggest programs and cooperatives to aid in cost effective measures
  • Develop policies and procedures to ensure compliance and transparency
  • Create standardized forms and procedures for RFP's, RFQ's and Bids
  • Establish and maintain a vendor and contract database
  • Expedite incoming orders, resolve delays and offer alternatives when necessary
  • Process requisitions into purchase orders in a timely fashion while monitoring department usage for abuse
  • Work closely with Accounts Payable to ensure timely payments
  • Aide in the selection of new hires, interview to training process
  • Assist and attend in all Capital works projects from RFI sessions and walk through to Bid evaluation and committee ethics
  • Demonstrate the ability to meet KPI's in all aspects of Procurement
  • Maintain strong vendor relationships and assess all risks involved
  • Negotiate commodities, indirect purchases and services for the best value at the best cost
  • Provide support for sourcing for all internal departments
  • Analyze vendor contracts for validity and content
  • Review account codes on purchases.

Purchasing and Accounts Payable Manager

Hauppauge Public Schools
08.2011 - 09.2018
  • Provide and oversee strategic sourcing for all internal departments
  • Select, manage and evaluate vendor performance
  • Implement green initiatives with the use of online approvals and decreased paper usage
  • Create standardized forms and procedures for RFP's, RFQ's and Bids
  • Enforce the use of New York State and BOCES contracts to meet New York State law
  • Train staff annually and ongoing to ensure all processes required by District policy and rules are adhered to properly
  • Develop easy access for all staff to utilize BOCES, New York State Contracts and Hauppauge Bids and RFP's
  • Oversee all Accounts Payable functions and supervision of Accounts Payable staff
  • Create new procedures with Accounts Payable staff to allow for greater efficiency regarding purchase order placement and payments
  • Request and review insurance policy information required, which varies by vendor
  • Illustrate annual cost saving totals that exceed expectations and goals
  • Draft, analyze and update purchasing policies and procedures
  • Report directly to the Assistant Superintendent of Business (both verbally and presentations) on all analysis and findings on procurement concerns.

School Purchasing Agent

Deer Park Union Free School District
06.2009 - 12.2010
  • Reestablished a School Purchasing Agent position, which had been vacant for over 20 years
  • Implemented the use of Finance Manager Procurement Module
  • Trained business units in the process of requisition entry, vendor management, business unit cost allocations and approval workflows
  • Implemented procedures and policies for requisition entry, receiving, bid handling, bid tracking, fixed asset recording and payables on encumbered funds
  • Reviewed existing bids and contracts saving the district over $300,000 in bus maintenance
  • Enforced the use of New York State and BOCES contracts to adhere to New York State Law
  • Coordinated the listing of bids on the Long Island Bid Net System, making them visible to a broad spectrum of vendors to solicit the most bids and best pricing available to the district
  • Developed an E-board System for staff to provide them easy access to contracts and bids
  • Worked directly under the supervision of the Assistant Superintendent of Business, fulfilling all requests and tasks expeditiously.
  • Maintained complete documentation and records of all purchasing activities.
  • Reviewed proposals, qualified vendors, and recommended optimal suppliers.
  • Determined lowest possible cost, factoring in quality, and reliability and negotiated favorable contracts.

Purchasing Agent/ Implementation Administrator

The Millwork Group
11.2001 - 05.2009
  • Supervised evaluation and implementation of ERP system and deployment across 2 states
  • Tested and facilitated user acceptance sessions with stakeholders to ensure successful deployment resulting in increased productivity and employee satisfaction
  • Retained ownership of liaison with ERP vendor, training employees and successful outcomes
  • Developed departmental policies, procedures and priorities for requisitions and purchases
  • Negotiated pricing structures and delivery schedules with vendors
  • Coordinated the expediting of materials and sourcing for alternative materials
  • Interpreted, drafted and negotiated a variety of contracts, including nondisclosure agreements, consulting agreements and material transfer agreements
  • Applied critical analysis when interpreting contracts, recognized and identified unique requirements, characteristics, and issues that arose in different contract transactions, and resolved
  • Identified and escalated legal risks and legal risk decisions to corporate counsel Responded to business contract needs and served as primary liaison with other departments as well as outside vendors
  • Interacted and negotiated with outside business and legal personnel regarding contract matters
  • Created system of calculating job costing through computer purchasing program
  • Coordinated payroll, union memberships and administrative paperwork required of an office manager.

Senior Buyer

Tellabs
03.1999 - 11.2001
  • Implemented new procedures for processing the MRP and the transitioning of requisitions into purchase orders, reducing work time by 50%
  • Fulfilled purchasing responsibilities: reviewed and processed requisitions; negotiated with vendors; sourced new vendors; prepared purchase orders; expedited delivery and ensured timely and accurate delivery of all materials; maintained procurement records; reviewed bid proposals; and selected products for purchase
  • Set team direction and effectively communicate strategies, action plans and expected results
  • Maintained excellent relations with various vendors and company personnel
  • Brokered the purchased and sale of electronic components on the gray market
  • Developed a relationship with McDonnell Douglas Simulator division netting profits of $200,000/yr.

Education

Bachelor of Science Degree in Finance -

C.W. Post/ L.I. University
Greenvale, NY
05.1988

Associate of Applied Science Degree in Business Administration -

Nassau Community College
Garden City, NY
05.1985

Skills

  • Google applications
  • MS Office: Excel, Word, PowerPoint, Outlook
  • Real world
  • Oracle
  • SAP
  • Envision
  • Quickbooks
  • Facility 360
  • OnBase
  • Notary Public
  • Market Analysis
  • Price Negotiation
  • Supplier Liaison
  • Supplier Management

Certification

Certified Professional Public Buyer, CPPB. 2012 - Present

Affiliations

  • SAMPO N.Y.S. Association of Municipal Purchasing Officials. 2009 - 2019
  • NIGP National Institute of Governmental Purchasing. 2011 - 2019

Timeline

Internal Claims Auditor / Bank Reconciliation

East Moriches School District
10.2020 - Current

Procurement Manager

Excell Communications Inc. / Altice Facilities subcontractor
07.2020 - 09.2023

Senior Procurement Specialist/Assistant to Director of Procurement

New York Institute of Technology
09.2018 - 03.2020

Purchasing and Accounts Payable Manager

Hauppauge Public Schools
08.2011 - 09.2018

School Purchasing Agent

Deer Park Union Free School District
06.2009 - 12.2010

Purchasing Agent/ Implementation Administrator

The Millwork Group
11.2001 - 05.2009

Senior Buyer

Tellabs
03.1999 - 11.2001

Bachelor of Science Degree in Finance -

C.W. Post/ L.I. University

Associate of Applied Science Degree in Business Administration -

Nassau Community College

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JO-ANNE FILIPKOWSKI