Joan Belcher
Summary
Process accounts payable entering data into various computer systems, WSIPS/ SkyWord developed by Washington state OSPI. Utilizing attention to detail, coding the material to the purchase order for correct job costing, matching vendor invoices with packing slips from warehouse receiving; reconciling invoices with the purchase order, ensuring material received and invoiced for matched vendor quote and purchase order. Contacting vendor or warehouse with questions regarding goods received and partial shipments. Enter invoice into accounting system for corporate office review and payment. Reconcile subcontractors' billings for progress payments. Work closely with all staff members; daily use of office equipment and filing; assist with reception duties, taking calls, distributing messages, and greeting visitors. Reconcile purchase card statements and match with receipts.
Overview
33
33
years of professional experience
Work History
Accounts Payable Clerk
Manson School District
08.2015 - Current
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Process Accounts Payable and prepare checks to be mailed to vendors. Weekly process of cash receipts and deposit into correct accounts. Send receipts to the County Treasurer to be applied to our district's accounts.
- Maintained good working relationships with vendors and resolved disputes.
- Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
- Reconciled bank accounts to verify accuracy of cash records.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Prepared vendor invoices and processed incoming payments.
Field Office Document Control Clerk
TIC The Industrial Company
02.2013 - 05.2014
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Streamlined communication channels by providing accurate reports on document statuses to relevant parties.
- Maintained strict confidentiality regarding sensitive documents, ensuring that access was granted only to authorized individuals.
- Developed strong relationships with internal departments, fostering collaboration for effective information sharing across teams.
Internal Audit Team
TIC - The Industrial Company
04.2010 - 10.2010
Field Office Manager
ERS Constructors
07.2007 - 04.2009
Field Office Clerk and Office Manager
TIC - The Industrial Company
05.1991 - 06.2007
Education
General Education -
Curlew High School
Computerized Office Systems -
Spokane Technical Institute
Computer Applications and Course Work -
Spokane Community Colleges
Skills
- Data Entry
- Accounts Payable
- Invoice Processing
- Vendor invoice processing
- Statement Review
- Account Reconciliation
- Professionalism and Ethics
- Bank Reconciliation
Attributes
Detail oriented, quick learner, confidential, positive and professional attitude, punctual and timely, excellent attendance; work well under pressure, able to meet deadlines, able to work independently or with direct supervision. Knowledgeable of business operations and extensive experience working in various office environments and under multiple supervisors simultaneously.
References
Provided upon request
Timeline
Accounts Payable Clerk
Manson School District
08.2015 - Current
Field Office Document Control Clerk
TIC The Industrial Company
02.2013 - 05.2014
Internal Audit Team
TIC - The Industrial Company
04.2010 - 10.2010
Field Office Manager
ERS Constructors
07.2007 - 04.2009
Field Office Clerk and Office Manager
TIC - The Industrial Company
05.1991 - 06.2007
General Education -
Curlew High School
Computerized Office Systems -
Spokane Technical Institute
Computer Applications and Course Work -
Spokane Community Colleges