Joan DePari
Putnam,CT
Summary
Organized Legal Administrative Assistant with strong background in Private Client area of law. Handles clerical tasks with high efficiency and minimal oversight. Hands on with clients. Advanced Microsoft Word, Outlook, Kofax PDF, NetDocs, Daylite (case management system), and Box. User proficient in managing files, supplies and billing support.
Overview
29
29
years of professional experience
Work History
Legal Administrative Assistant
Burns & Levinson LLP
10.2000 - Current
- Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
- Prepared drafts of forms and letters for legal staff use.
- Streamlined legal processes by drafting and proofreading documents, ensuring accuracy and timely completion.
- Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
- Scheduled and coordinated meetings between legal teams and clients.
- Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
- Screened phone calls to effectively handle less important inquiries and keep senior staff free for more important matters.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Assisted in trial preparation, compiling critical documents and evidence for successful legal proceedings.
- Provided exceptional customer service when interacting with clients fostering strong relationships and positive outcomes.
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Handled high volumes of incoming calls professionally while directing inquiries to appropriate personnel within the firm.
- Increased productivity by anticipating attorney needs and providing proactive support in various administrative tasks.
- Generated pleadings and other legal documents for review by attorneys and paralegals.
- Prepared court forms accurately under the supervision of attorneys, ensuring compliance with local rules and regulations.
- Safeguarded confidential information with strict adherence to privacy policies and professional discretion.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Enhanced client satisfaction with efficient scheduling and coordination of appointments, meetings, and conferences.
- Contributed to effective team collaboration through excellent communication skills and adaptability in diverse working environments.
- Communicated professionally with clients, colleagues and legal partnership verbally and in writing.
- Developed and maintained positive relationships with clients and colleagues.
- Filed documents with courts on behalf of attorney.
- Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Prepared and processed invoices for attorney billing.
- Diligently edited legal correspondence for grammar and spelling.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Transcribed information from typed or handwritten notes, and dictation and confirmed accuracy and correct formatting of documents.
- Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information.
- Scheduled and made appointments for 3 attorneys.
- Composed simple pleadings and motions in accordance with established guidelines.
Legal Secretary
Goldstein & Manello
05.1998 - 10.2000
Legal Secretary
Foley Hoag LLP
11.1995 - 05.1998
Education
Certificate - Word Processing - Executive Secretary
The Katharine Gibbs Secretarial School
Providence, Rhode Island05.1982
Skills
- Client Communication
- Task Prioritization
- Office Management
- Exceptional telephone etiquette
- Client Relations
- Client service and support
Timeline
Legal Administrative Assistant
Burns & Levinson LLP
10.2000 - Current
Legal Secretary
Goldstein & Manello
05.1998 - 10.2000
Legal Secretary
Foley Hoag LLP
11.1995 - 05.1998
Certificate - Word Processing - Executive Secretary
The Katharine Gibbs Secretarial School
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