Joana Heqimaj
Queens,NY
Summary
Accomplished Accounts Payable Administrator with a proven track record at Benenson Capital Partners, enhancing financial processes and vendor relations. Expert in QuickBooks and adept at problem-solving, I significantly improved budget forecasting. My effective time management and communication skills ensure efficiency and accuracy in high-pressure environments.
Overview
9
9
years of professional experience
Work History
Accounts Payable Administrator
Benenson Capital Partners
New York, NY
10.2023 - Current
- Reviewed and processed invoices for accuracy, completeness and conformance to company policy.
- Coded invoices with correct general ledger codes in accordance with standard procedures.
- Maintained financial aging report to ensure consistent accuracy.
- Monitored loans and accounts payable to confirm payments are current.
- Developed strong relationships with vendors to facilitate efficient resolution of any disputes or discrepancies.
- Coded invoices to maintain organized and accurate records.
- Implemented new processes and procedures within Accounts Payable department.
- Developed and maintained a filing system for financial documents.
- Participated in special projects as assigned by supervisor or manager.
Accounts Payable Auditor/Administrative Assistant
Pritchard Industries
New York, NY
01.2020 - 10.2023
- Performed administrative tasks including drafting letters, memos, invoices, reports, and other documents for Accounting Department
- Worked with senior management to initiate new projects and support various processes
- Generated reports and provided analytics on accounts payable to senior management, resulting in improved budget forecasting
- Calculated, prepared and issue bills, invoices, account statements and other financial statements according to established procedures
- Prepared and mailed invoices to customers, processed payments and documented account updates
- Reconciled vendor accounts to ensure accuracy of payments and compliance with established policies and procedures
- Researched and resolved discrepancies between invoices and payments
- Prioritize accounts in accordance to balance due/days past due
- Processed customer credit applications and maintained customer profiles
- Prepared month-end closing entries for detailed reporting and record keeping
- Established and checked coding procedures, monitored reports and updated internal files
- Maintained open communication with external auditors regarding coordination of audits.
Executive Assistant
GDS Financial Services
Queens, NY
12.2015 - 12.2019
- Responsible for email, calendar management, and expense reporting
- Processed invoices by creating electronic copies and distributing for signatures before submission to Accounts Payable
- Prepared for meetings as necessary, including scheduling, coordinating lunch, and resolved calendar conflicts
- Demonstrated flexibility, poise, patience and persistence in routinely adjusting priorities
- Follow up on action items derived from meetings to ensure timely completion of tasks
- Provided administrative support, data entry and other tasks as needed
- Support with mailings, electronic file maintenance and other duties
- Ensure accessibility, accuracy, and confidentiality across all documentation
Education
Bachelors -
Queens College
New York, NYFINANCIAL DATA ANALYSIS
York College
New York, NYSkills
- Ability to Work Under Pressure
- Effective Time Management
- Communication Skills
- Microsoft Office Suite
- Google Workspace
- QuickBooks
- Calendar Management
- Problem Solving
- Data management
- Real estate
Timeline
Accounts Payable Administrator
Benenson Capital Partners
10.2023 - Current
Accounts Payable Auditor/Administrative Assistant
Pritchard Industries
01.2020 - 10.2023
Executive Assistant
GDS Financial Services
12.2015 - 12.2019
Bachelors -
Queens College
FINANCIAL DATA ANALYSIS
York College