Summary
Overview
Work History
Skills
Timeline
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Joana Sanders

Bothell ,WA

Summary

Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.

Overview

5
5
years of professional experience

Work History

Office Manager

GeoEngineers, Inc.
11.2023 - Current
  • Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
  • Updated reports, managed accounts, and generated reports for company database.
  • Streamlined and managed company fleet and increased profit by 50%.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Managed office operations while scheduling appointments for department managers.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.

Business Administrator/ Project Manager

Northwest Unlimited Construction LLC.
12.2021 - 07.2023
  • Devised processes to boost long-term business success and increase profit levels by 15%.
  • Monitored contracts and service level agreements to identify potential risks and implement mitigation actions to protect development process from unforeseen delays and costs. Managed day-to-day development issues.
  • Assisted in the development of marketing materials for business promotion, contributing to increased brand awareness and client acquisition.
  • Coordinated company-wide events, including conferences, meetings, and workshops, ensuring seamless execution and positive attendee experience.
  • Developed strong relationships with clients and vendors, ensuring timely communication and issue resolution.
  • Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
  • Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.

Office Manager/ Executive Assistant

Northwest Unlimited Construction LLC.
11.2020 - 12.2021
  • Acting service manager to team of 25 when needed.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
  • Maintained confidentiality by handling sensitive information with discretion and professionalism.
  • Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.

Executive Assistant to the Chief Executive Officer

GB Systems, Inc.
07.2019 - 09.2020
  • Managed executive budgets and reconciled corporate card statements, resulting in a 10% reduction in expenses and improved financial accuracy.
  • Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
  • Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
  • Streamlined communication by managing correspondence between the CEO and external stakeholders.

Skills

  • Office Management
  • Organizational Skills
  • Excellent multi-tasking ability
  • Clear oral/written communication
  • Scheduling and calendar management
  • Project Management
  • Business Administration
  • Project planning and development
  • Schedule Management
  • Advanced problem solving
  • Executive Support

Timeline

Office Manager

GeoEngineers, Inc.
11.2023 - Current

Business Administrator/ Project Manager

Northwest Unlimited Construction LLC.
12.2021 - 07.2023

Office Manager/ Executive Assistant

Northwest Unlimited Construction LLC.
11.2020 - 12.2021

Executive Assistant to the Chief Executive Officer

GB Systems, Inc.
07.2019 - 09.2020

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Joana Sanders