Joann Eckebrecht
Eugene,OR
Summary
Energetic, focused, motivated Administration Assistant/ Accounts Payable/ Accounts Receivables/Paralegal. More than 20 years experience in high-level support roles. Organized, talent to learn quick. Accomplished in the many software programs.
Overview
20
20
years of professional experience
Work History
Accounts Payable Assistant/Medical Records Clerk
Oregon Eye Consultants
10.2022 - Current
- All AP duties are performed in Quickbooks.
- All Insurance and Medical Record duties are tracked and updated in Excel Worksheets.
- Reduced payment errors by maintaining accurate vendor records and reconciling accounts regularly.
- Responded promptly to vendor inquiries, fostering positive relationships with external partners.
- Collaborated with internal departments on intercompany billing reconciliation efforts, resolving discrepancies efficiently.
- Streamlined accounts payable process for faster payment turnaround, ensuring timely payments to suppliers.
- Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Kept vendor files accurate and up-to-date to expedite payment processing.
- Maintained good working relationships with vendors and resolved disputes.
- Identified opportunities for early payment discounts through proactive communication with supplier.
- Calculated and processed weekly Employee Reimbursements.
- Coded and entered Patient Refunds weekly.
- Coded and entered Insurance Refunds weekly.
- Ran AP checks weekly for signature and mailing.
- Researched and responded to all Medical Records Requests per HIPPA.
- Processed Medical Records Risk Assessments as requested.
Accounting Assistant
Grain Millers, Inc.
04.2020 - 10.2022
- Reconciled Production Reports daily, entered data into Solomon Accounting System daily for production and receiving.
- Updated and tracked inventory in Galileo Accounting System daily.
- Received shipments for billing daily.
- Covered Reception as needed.
- Assistant in month end closing for all accounting departments.
- Reconciled checking account.
- Created invoicing for sale of products.
- Entered Freight charges for payments.
- Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
- Updated and reconciled accounts payable with purchase orders for accuracy.
Customer Service Representative
Sew Steady
12.2019 - 03.2020
- Recommended Sew Steady products to customers, thoroughly explaining details.
- Provided primary customer support to internal and external customers in fast-paced environment.
- Offered advice and assistance to customers, paying attention to special needs or wants.
- Educated customers on promotions to enhance sales.
- Entered customer interaction details in Quick Books to track requests, document problems and record solutions offered.
- Consulted with outside parties to resolve discrepancies and create effective solutions.
Assistant Bookkeeper
Legal Software Systems Inc
07.2019 - 12.2019
- Perform basic administrative tasks, including answering multi-line phones and replying to emails. Determined validity and accuracy of financial data. Assisted bookkeeper in maintaining all financial transactions of Legal Software. Worked with senior accounting staff to prepare financial documents and reports such as bills and invoices. Run month end accounts receivables for local law firm. Update and enter daily time-sheet entries for several law firms. Create and run check requests.
Billing Coordinator/Office Manager/Accounts Receivables
TransTech Inc
02.2018 - 05.2019
- Process average of 30+ freight invoices for accounts payable and accounts receivable daily. Follow up on past due accounts. Confirm all freight paperwork is correct before entry into billing system. Set up new clients. Update all liability insurance certificates for carriers. Authenticate new carriers via various internet websites. Enter daily payables into QuickBooks. Record all payments received and deposit into bank. Helped to close business. Answered telephone and in person inquiries with friendly demeanor and full knowledge of billing department processes. Set up effective invoicing procedures alongside accounting staff and contracts department to maximize effectiveness of billing operations. Updated documentation, reports and spreadsheets with financial information. Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft. Generated financial statements and reports detailing accounts receivable status. Disbursed petty cash by recording entries and verifying documentation.
Administration Assistant/Certified Paralegal/ Office Manager
Family Law
02.2004 - 12.2017
- First person contact for this office, handled all telephone and in-person requests for information. Lead person for all clients during on going cases. Designed electronic file systems, maintained electronic and paper files. Handled all billing matters from contracting with new client to monthly billing, accounts payables and collections of retainer funds when needed. Received and screened high volume of internal and external communications, including email and mail. Processed, filed with courts and served Judicial Forms. Performed client intake and explained in detail how office would work to support them in their complicated times Experienced AP/AR and Bank Reconciliations as well as Billing Coordinator. Continually sought methods for improving daily operations, communications with clients, record keeping and data entry for increased efficiency. Can take control of potentially explosive situation and defuse it. I am rare employee in Administration field. I have excellent skills in administrative assistant field and ability to wear multiple hats during day is outstanding.
Education
Law
National Paralegal Academy
OnlineAssociate of Arts - Accounting And Business Management
Santa Rosa Jr College
Santa Rosa, CASkills
- Dedicated team player
- Meticulous attention to detail
- Results-oriented
- Strong problem solver
- Administrative support
- Invoicing and billing
- Self-starter
- 10-key proficiency
Timeline
Accounts Payable Assistant/Medical Records Clerk
Oregon Eye Consultants
10.2022 - Current
Accounting Assistant
Grain Millers, Inc.
04.2020 - 10.2022
Customer Service Representative
Sew Steady
12.2019 - 03.2020
Assistant Bookkeeper
Legal Software Systems Inc
07.2019 - 12.2019
Billing Coordinator/Office Manager/Accounts Receivables
TransTech Inc
02.2018 - 05.2019
Administration Assistant/Certified Paralegal/ Office Manager
Family Law
02.2004 - 12.2017
Law
National Paralegal Academy
Associate of Arts - Accounting And Business Management
Santa Rosa Jr College