Joanna N Vargo
Executive Administrative assistant
Westland
Summary
Dynamic Executive Assistant with extensive experience at Ford Motor Company, adept at optimizing travel arrangements and managing complex calendars. Proficient in SAP and Concur, I excel in expense reconciliation and effective communication. Recognized for my meticulous attention to detail and proactive problem-solving abilities, I consistently enhance operational efficiency.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Contractor for Ford Motor Company
Dearborn
05.2024 - Current
- Optimized travel arrangements, including transportation and accommodations, using Concur.
- Reconciled travel expenses through Concur for precise financial reporting.
- Managed complex itineraries, adapting to changes with efficiency.
- Completed detailed expense reports via Concur to ensure compliance with policies.
- Organized materials and maintained schedules to assist executive in meeting preparation.
- Coordinated support for virtual attendees and managed all media logistics.
- Prioritized executive’s Outlook calendar and correspondence, advising on changes promptly.
- Streamlined communication processes to enhance scheduling efficiency.
Executive Assistant
Sysco
Canton
09.2023 - 05.2024
- Managed and uploaded monthly safety certification documentation for Warehouse recertification as per OSHA requirements.
- Scheduled meetings and maintained calendar for V.P. of Operations.
- Rectified T&E card discrepancies by uploading and designating receipts in Concur/SAP for V.P. of Operations and Warehouse Director.
- Processed purchases and amendments through requisitions in Workday and Cora.
- Entered Transportation and Warehouse Work Rule Violations from prior shift into Access Work Violation tracker.
- Coordinated monthly training sessions with HR, Transportation team, and Maintenance Manager.
- Assisted President’s Executive Assistant with various tasks as required.
- Reconciled receiving packets and scanned documents into the system.
Executive Assistant to CEO & President
Phoenix Franchise Brands
Livonia
06.2022 - 12.2022
- Tracked schedules to align executive activities with organizational priorities.
- Managed five diverse calendars, scheduling meetings through Google Chat and Zoom.
- Formatted internal and external communications, including memos, emails, presentations, and reports.
- Screened phone calls and directed correspondence to appropriate recipients.
- Monitored daily expenses and generated weekly, monthly, and quarterly financial reports.
- Handled personal bills and scheduled appointments for executives.
- Oversaw performance of clerical staff to ensure operational efficiency.
- Coordinated corporate meetings, agendas, and training sessions effectively.
Administrative Assistant
Contractor for DTE Energy
Detroit
01.2022 - 05.2022
- Ensured confidentiality by exercising discretion with sensitive information.
- Managed calendars and expense reports for leaders to promote operational efficiency.
- Coordinated DTE staff scheduling while overseeing customer profiles for job assignments.
- Facilitated effective communication by supporting leaders in time and data management.
- Tracked customer requests using CRM software to improve service delivery.
- Handled inbound and outbound customer calls to arrange services with IBM Maximo.
Executive Assistant/Project Manager
Dental Consultants/Dental Advisor
Ann Arbor
04.2021 - 08.2021
- Served as primary point of contact for daily administration and project coordination.
- Managed reports in Salesforce, ensuring accurate data organization and purging.
- Created comprehensive reports, charts, and presentations using Microsoft Office suite.
- Coordinated travel schedules and calendar management for optimal time efficiency.
Executive Assistant
Contractor for Ford Motor Company
Dearborn
07.2018 - 06.2020
- Coordinated itineraries and maintained schedules for internal and external meetings.
- Supported time and data management for COO, ensuring effective communication.
- Arranged comprehensive travel plans for foreign and domestic trips.
- Executed precise order entry with verified insurance details.
- Processed payments efficiently and accurately.
- Facilitated customer service regarding application requirements and missing documentation.
- Utilized SAP Business Warehouse for invoicing and payment processing.
- Managed travel expenses through Concur system.
Executive Assistant
Lear Corporation Headquarters
Southfield
03.2009 - 10.2013
- Coordinated corporate meetings, agendas, and travel logistics to optimize efficiency.
- Managed multiple VPs' calendars, resolving scheduling conflicts promptly.
- Oversaw travel arrangements for primary VP and global divisions, including permits and visas.
- Implemented digital file system for improved tracking and management of Global PARS.
- Processed invoices and payments via SAP Business Warehouse to ensure timely transactions.
- Conducted order entry with comprehensive insurance verification for accuracy.
- Developed reports, charts, presentations, and spreadsheets using Microsoft Office suite.
- Organized monthly PARs to streamline budget approval processes.
Education
High School Diploma -
Trenton High School
Trenton, MI06-1995
Some College (No Degree) - Business Administration
Henry Ford Community College
Dearborn, MISkills
- Microsoft Office Suite proficiency
- Google Workspace expertise
- SharePoint and Salesforce
- SAP and Concur knowledge
- Order entry and management
- Project management tools
- Virtual communication platforms
- Mac OS proficiency
- IBM Maximo experience
- Calendar and meeting coordination
- Travel planning and arrangements
- Expense management and reconciliation
- Document preparation skills
- Office administration expertise
- Data organization techniques
- Effective communication skills
- Problem-solving abilities
- Time management strategies
- Detail-oriented mindset
- Initiative and self-starter attitude
- Executive support functions
- Professional demeanor and maturity
- Email correspondence management
- Administrative support capabilities
- Meticulous attention to detail
- Customer service focus
- Meeting planning and scheduling
Affiliations
I consider myself a well-rounded individual with a genuine appreciation for both personal growth and quality time with others. Outside of work, I enjoy spending time outdoors, whether it's taking a walk, tending to my garden, or simply enjoying nature. Gardening, in particular, brings me a sense of peace and accomplishment, and it reflects my love for nurturing and growth.
Cooking is another passion of mine—there's something deeply satisfying about preparing meals and sharing them with others. It allows me to be creative and thoughtful while bringing people together. Most importantly, I value the time I spend with my family. Whether we're enjoying a meal, working on a project, or just catching up, family time keeps me grounded and fulfilled.
Overall, I strive to live a balanced life where I can bring the same enthusiasm, care, and dedication to my personal life that I bring to my professional responsibilities.
Accomplishments
In addition to my personal interests and dedication to growth, I take great pride in my contributions as a team player in the workplace. I was honored to be recognized for my collaborative spirit and commitment to supporting others, receiving a certificate of appreciation from Human Resources at Sysco for my efforts. This recognition reflects my belief that strong teamwork is essential to achieving shared goals and fostering a positive work environment.
Timeline
Executive Assistant
Contractor for Ford Motor Company
05.2024 - Current
Executive Assistant
Sysco
09.2023 - 05.2024
Executive Assistant to CEO & President
Phoenix Franchise Brands
06.2022 - 12.2022
Administrative Assistant
Contractor for DTE Energy
01.2022 - 05.2022
Executive Assistant/Project Manager
Dental Consultants/Dental Advisor
04.2021 - 08.2021
Executive Assistant
Contractor for Ford Motor Company
07.2018 - 06.2020
Executive Assistant
Lear Corporation Headquarters
03.2009 - 10.2013
High School Diploma -
Trenton High School
Some College (No Degree) - Business Administration
Henry Ford Community College
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