Summary
Overview
Work History
Education
Skills
Timeline
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Joanna Paldino

Danbury,CT

Summary

Highly adaptable professional with over 15 years of experience delivering comprehensive executive support, orchestrating office operations, overseeing financial administration including bookkeeping, providing exceptional customer service, and leveraging diverse computer and software applications.

Overview

17
17
years of professional experience

Work History

Executive Assistant / Bookkeeper / Office Manager

Contract (Virtual)
10.2021 - 01.2025
  • Coordinated travel arrangements and itineraries for senior executives to enhance operational efficiency.
  • Managed executive calendars and scheduled appointments, ensuring optimal time allocation.
  • Drafted and edited correspondence, reports, and presentations for leadership to maintain professionalism.
  • Provided comprehensive C-level support, overseeing travel, presentations, and project coordination.

Estimating Administrator

Branch Civil
Richmond, VA
01.2021 - 10.2021
  • Managed office operations, including reception, phones, and supplies.
  • Oversaw annual company prequalifications and prepared project-specific questionnaires.
  • Developed and maintained project proposal files.
  • Managed company CRM (Cosential) and subcontractor database (SmartBid).
  • Coordinated bid calendar, meetings, and reviews, recorded meeting minutes.
  • Communicated with vendors and subcontractors for quotes and qualifications.
  • Maintained estimate documentation and coordinated insurance/bonding requirements.

Office Manager / Executive Assistant

Pharma Cosmetix Research /US CosmeceuTechs
Richmond, VA
01.2016 - 01.2021
  • Provided comprehensive C-level support (travel, presentations, projects).
  • Managed accounting (A/P, A/R, expenses, fixed assets), office operations (supplies, vendors), and IT/facilities.
  • Generated invoices /statements (domestic/international).
  • Resolved essential issues in a fast-paced environment.

Office Manager / Executive Assistant / International Customer Service Rep.

Pharma Cosmetix Research /US CosmeceuTechs
Richmond, VA
07.2010 - 12.2016
  • Coordinated office operations (supplies, vendors, IT/facilities).
  • Provided C-level executive support (presentations, projects, information requests).
  • Managed international sales support for 25 distributors and C-level executives.
  • Served as central point of contact for order processing, inquiries, and reporting.
  • Coordinated logistics, sales forecasting, and international events.
  • Created reports, presentations, and sales materials.

Office Coordinator / Executive Assistant

Pharma Cosmetix Research /US CosmeceuTechs
Richmond, VA
01.2008 - 07.2010
  • Provided C-level executive support (presentations, projects, information requests).
  • Assisted with accounting (A/P, A/R, deposits, expenses, fixed assets).
  • Managed office operations (supplies, vendors, IT/facilities).
  • Maintained key files (contracts, leases).
  • Effectively resolved intricate problems in a fast-paced environment.

Education

Associates of Science - Business Administration

John Tyler Community College
Chester, VA
05.2016

Skills

  • Microsoft Office Suite and Google Workspace
  • QuickBooks and bookkeeping
  • Project management
  • Event planning
  • Travel coordination
  • Communication skills
  • International and domestic sales
  • Multitasking ability

Timeline

Executive Assistant / Bookkeeper / Office Manager

Contract (Virtual)
10.2021 - 01.2025

Estimating Administrator

Branch Civil
01.2021 - 10.2021

Office Manager / Executive Assistant

Pharma Cosmetix Research /US CosmeceuTechs
01.2016 - 01.2021

Office Manager / Executive Assistant / International Customer Service Rep.

Pharma Cosmetix Research /US CosmeceuTechs
07.2010 - 12.2016

Office Coordinator / Executive Assistant

Pharma Cosmetix Research /US CosmeceuTechs
01.2008 - 07.2010

Associates of Science - Business Administration

John Tyler Community College

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