JOANNE ANTONELLO
Commack,New York
Summary
Dynamic Executive Assistant with extensive experience at NYU Langone Hospital - Long Island adept at optimizing executive schedules and enhancing office efficiency. Proven track record in managing confidential information and coordinating high-stakes meetings. Proficient in Excel and skilled in interpersonal communication, ensuring seamless operations and fostering strong professional relationships.
Overview
19
19
years of professional experience
Work History
Executive Assistant
NYU Langone Hospital - Long Island
09.2011 - Current
- Supported scheduling and calendar management for executives.
- Coordinated travel arrangements and itineraries for team members.
- Assisted in preparing meeting agendas and taking minutes.
- Managed office supplies inventory and procurement processes.
- Developed and maintained filing systems for documents and records.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Senior Secretary
NYU Langone Hospital - Long Island (formerly Winthrop Hospital)
06.2006 - 09.2011
- Provide departments' clerical assistance with copying, filing, typing and answering phones for department of nursing.
- Assist VP of Nursing and Directors with any additional departmental needs including scheduling meetings.
- Schedule classes and In-Service for Education Director and Educators.
- Maintain and update work schedules for Educators and IV Team.
- Process and keep tract of Nurse Reimbursements for ACLS, PALS certifications.
- Do yearly Certifications for Nurses (collect Certificates, enter in Excel and send report to accounting department for reimbursement).
- Take monthly Education meeting minutes.
- Take monthly Maternal Child QI minutes.
Education
Some College (No Degree) - Business Administration And Management
Nassau Community College
Garden City, NYSkills
- Executive support
- Administrative support
- Office management
- Excel spreadsheets
- Schedule & calendar planning
- Information confidentiality
- Scheduling
- Calendar management
- Interpersonal communication
- Meeting planning
- File organization
- Phone etiquette
- Conference planning
- Microsoft office
Timeline
Executive Assistant
NYU Langone Hospital - Long Island
09.2011 - Current
Senior Secretary
NYU Langone Hospital - Long Island (formerly Winthrop Hospital)
06.2006 - 09.2011
Some College (No Degree) - Business Administration And Management
Nassau Community College