Jobin Jiji Philip
Summary
Accomplished HR professional with a proven track record, enhancing employee engagement and streamlining HR operations with exceptional communication and leadership skills. Achieved significant improvements in workforce management and development, demonstrating strong problem-solving abilities and knowledge of labor laws.
Overview
11
11
years of professional experience
Work History
Employee Relations Executive
Sports Corner
10.2018 - Current
- Oversee the entire onboarding process for new hires.
- Manage the employee database on SAP, ensuring that new joiner details and master data are up to date.
- Verify the monthly attendance report and update payroll on a monthly basis before the cutoff date.
- Process employee loan requests and airfare entitlements.
- Assist the admin team with documentation and approvals required for processing visas, QIDs, medical insurance, SIM cards, phones, etc.
- Support all internal and external HR-related inquiries or requests, such as preparing salary certificates, employment certificates, warning letters, and addressing payroll-related queries and emails from employees.
- Ensure employee requests and grievance cases are supported with all necessary documents and data to make decisions based on facts and in compliance with local labor laws.
- Ensure the QID process is completed within one month of the employee's joining date.
- Manage the entire offboarding cycle, including exit interviews, handovers, clearance documents, FNF calculation, ensuring that the employee transfer is done as per company policy.
- Liaise with the Finance department to disburse final settlement payments to employees.
- Prepare ad-hoc reports as required by management.
HR & Admin Officer
DicoTech Qatar
02.2016 - 08.2018
- Spearheaded talent acquisition and recruitment processes for over 200 new full-time hires.
- Led employee onboarding, organizing over 10 hours of training and development initiatives, ensuring adherence to the Training & Orientation plan for all new joiners.
- Provided one-on-one and small group coaching to team members to enhance performance and employee satisfaction.
- Arranged new and renewal of employees' residence permits.
- Processed employee leaves, final exits, clearance forms, visa cancellations, extended leave declarations, and exit permits, while maintaining leave records for all employees.
- Coordinated travel arrangements, including booking tickets and making hotel reservations, as per employees' leave plans.
- Efficiently produced payment requests for workers' vacation entitlements and final settlements for exiting employees.
- Collaborated closely with respective managers, senior leadership, and HR colleagues to deliver fully integrated performance management solutions aligned with business goals.
- Led the development and continuous improvement of the Performance Management Program, including systems and frameworks.
- Ensured monthly performance reviews were conducted by respective heads and consolidated rating reports were submitted.
- Supervised an administration team of 6 employees.
Senior HR Executive
Setu Advertising
09.2013 - 05.2015
- Oversee end-to-end recruitment processes: Manage job postings, evaluate compensation, and handle sourcing, screening, interviewing, and onboarding of candidates.
- Manage employee relations: Address concerns, conflicts, and grievances promptly and professionally to maintain a harmonious work environment.
- Assist in policy development: Contribute to the creation and implementation of HR policies and procedures.
- Conduct performance management activities: Facilitate performance reviews, feedback sessions, and goal-setting exercises to drive employee development.
- Ensure legal compliance: Adhere to employment laws and regulations in all HR practices and processes.
- Administer employee benefits: Manage benefits programs and assist employees with related inquiries.
- Support training and development: Promote employee skill enhancement through training and development initiatives.
- Maintain accurate HR records: Ensure precision in payroll processing, personnel files, and attendance records.
- Generate HR reports: Create and run regular and ad hoc reports from the HRIS for use by HR and management.
- Foster a positive workplace culture: Monitor the work environment, address potential and actual issues, and escalate concerns appropriately to enhance employee engagement.
- Provide HR support: Answer employee and manager questions, create and distribute documents, and offer customer service to the management team.
- Handle HR administrative tasks: Prepare reports, letters, and other documentation as required.
- Assist with HR projects: Contribute to departmental projects and initiatives as assigned.
- Ensure compliance: Adhere to company policies, labor laws, and regulatory requirements to maintain legal and ethical standards.
- Other duties as assigned: Perform additional tasks as needed to support the HR department.
Education
PGDM - Financial Management
Indira International Distance Education Academy
Pune, India07.2012
Bachelor of Commerce - Accounts & Costing
Indira College of Commerce & Science
Pune, India04.2010
Skills
- Communication Skills
- Interpersonal Skills
- Problem-Solving Skills
- Conflict Resolution
- Knowledge of Labor Laws and Regulations
- HR Policies and Procedures
- Performance Management
- Data Analysis and Reporting
- Organizational Skills
- Discretion and Confidentiality
- Employee Engagement
- Training and Development
- Adaptability
- Customer Service Orientation
- Team Collaboration
- Leadership Skills
- Human Resource Management
- Talent Acquisition
- Orientation & Onboarding
- Succession Planning / Career Development Planning (CDP)
- Workforce Management
- Performance Appraisal Management
- HR Operations / HR Generalist
- Project Management
- Payroll
- Coaching & Mentoring
Timeline
Employee Relations Executive
Sports Corner
10.2018 - Current
HR & Admin Officer
DicoTech Qatar
02.2016 - 08.2018
Senior HR Executive
Setu Advertising
09.2013 - 05.2015
PGDM - Financial Management
Indira International Distance Education Academy
Bachelor of Commerce - Accounts & Costing
Indira College of Commerce & Science
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