Administrative Assistant III
City of Nashua Division of Public Health and Community Services
Nashua , NH
2017.12 - 2022.07
- Provided direct support to supervisors and higher-grade employees with planning, organizing, and implementing division administrative policy and procedures
- Supported leadership in work on initiatives and projects
- Appropriately managed sensitive and confidential organization information
- Providing guidance to other administrative support staff and sharing knowledge of duties and experiences
- Executed record filing system to improve document organization and management.
- Created tracking forms using JotForm for events
- Updated and created new forms used during events
- Managed all aspects of event planning process, including collaboration with speakers, venue identification, menu development, printing and design of materials and budget tracking for annual health conference and other events
- Collaborated with several departments within division as well as local community groups to market event and created summary reports post-event
- Super User for creating and developing new Electronic Medical Records system
- Worked together with Chief Nurse Manager to strategize, track, and spend 7 state budgets throughout fiscal year: including creating marketing for bus ads, billboards, flyers, and other material in both English and Spanish
- Recording, monitoring and updating work orders, purchase orders and requisitions using Lawson Smart Office and Hylands Unity Client for tracking of created purchase orders and invoices
- Worked remote throughout Covid19 pandemic; responsibilities included creating tracking sheets for disease investigation tracking, contact tracing individuals, families, and businesses
- Assisted managing and working Covid19 Hotline
- Collaborated with division and community partners on massive vaccination clinics throughout Greater Nashua
- Booked airfare, hotel and ground transportation to coordinate office travel
