Summary
Overview
Work History
Education
Skills
Websites
Key Qualifications
Timeline
Generic

Jodi Ornelas

San Diego,CA

Summary

Executive administrative professional skilled in effectively managing executive leadership activities and providing essential day-to-day support. Demonstrates exceptional collaboration in a dynamic work environment, excels at prioritizing tasks, and supports strict confidentiality. Demonstrates adaptability and an initiative-taking approach to anticipating leadership requirements. Eagerly seeks out opportunities and projects, possessing strong teamwork and independent work capabilities. Outstanding communication and customer service skills with a keen focus on precision and a proactive, responsive attitude. Thrives in the current remote working landscape, ensuring swift and thorough follow-through on tasks.

Overview

11
11
years of professional experience

Work History

EXECUTIVE ASSISTANT

Space and Time
06.2022 - 10.2023
  • Provided dedicated executive assistant support to the CEO and CTO, ensuring their daily operations and commitments ran smoothly
  • Meticulously reconciled and processed all company expenses, maintaining financial accuracy and accountability
  • Demonstrated exceptional skills in heavy calendaring, managing schedules for multiple team members, and overseeing the company's event calendar
  • Spearheaded event planning efforts, collaborating seamlessly with both external vendors and internal teams to execute a wide spectrum of events, from large-scale conferences like Consensus and Token 2049 convention booths to offsite functions and smaller onsite team events
  • Assumed responsibility for COMM (Communication) submission, meticulously providing timelines for all involved parties to ensure project timelines and submissions were adhered to
  • Exhibited strong negotiation abilities in securing contracts and Banquet Event Orders (BEO), optimizing terms for the company's benefit
  • Proficiently coordinated international and domestic travel planning for multiple team members, optimizing travel itineraries and accommodations to enhance productivity.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.

TALENT ENGAGEMENT PARTNER

Teradata
08.2021 - 10.2023
  • Facilitated and managed interview logistics for recruiters, serving as a key intermediary with candidates, including executives
  • Served as the primary point of contact for Talent Acquisition inquiries, supporting recruiters, hiring managers, and business stakeholders
  • Provided comprehensive administrative assistance to candidates throughout the entire process, from offer letter issuance to their start date
  • Conducted thorough background reviews, identifying, and addressing discrepancies
  • Proactively communicated with candidates to obtain additional documents and statements, adjusted start dates, and managed open requisitions
  • Collaborated with the TEP team to develop and refine position and duty requirements
  • Sourcing and compiling a talent roster, establishing tagging conventions to efficiently identify and earmark potential candidates for future job openings.

EXECUTIVE ASSISTANT

Teradata
07.2019 - 08.2021
  • Provide comprehensive administrative support to the Senior Vice President of GTM Operations, offering high-level assistance to the GTM Leadership Team, consisting of the Vice President and three Senior Directors
  • Extend administrative support as necessary for over 100 members within the GTM organization
  • Expertly manage executive-level calendars, ensuring optimal time utilization and proactively rescheduling as needed
  • Facilitate heavy domestic and international travel arrangements, optimizing itineraries to minimize downtime and enhance work efficiency during travel periods
  • Efficiently handle expense report management for the SVP and the leadership team
  • Actively participate in leadership meetings, providing follow-up on action items and ensuring seamless coordination
  • Spearhead team event planning for both on and offsite meetings, fostering a collaborative and engaging work environment
  • Streamline administrative processes by creating and submitting purchase orders, while ensuring timely payment of vendor/supplier invoices for those not utilizing web-based portals
  • Manage floor plans for the San Diego-based team, contributing to efficient workspace utilization and organization.

EXECUTIVE ASSISTANT

Jack in the Box
04.2018 - 04.2019
  • Deliver executive support to Chief Supply Chain Officer, VP of Corporate Operations, Director of Supply Chain, Director of Facilities Services, Director of Strategic Planning, and district operators and managers
  • Facilitate heavy calendaring, scheduling calendars and coordinating meetings for senior-level executives
  • Orchestrate meetings, administer event planning, and coordinate travel arrangements/itineraries (airline, hotel, transportation)
  • Manage budget forecasting, tracking, and submission for all corporate operations
  • Create and reconcile expense reports
  • Manage field administrative assistant
  • Develop and maintain company org charts, ensuring HR is updated on any store district changes
  • Communicate with both internal departments, vendors and Franchises
  • Research and problem-solving skills to resolve various challenges that arise for managers and the team
  • Project management.

EXECUTIVE ASSISTANT

Physical Rehabilitation Network
02.2017 - 04.2018
  • Coordinated administrative needs CEO, CFO, COO, Controller, 5 VPs, and supporting staff, including organization of meetings with executives, board members, partners, and vendors
  • Scheduled day-to-day activities, which require complex calendar management, for multiple executives and their teams
  • Administered staff expense reports for CEO approval and tracked and reported out executive budgets
  • Designed PowerPoint presentations, charts, graphs, and databases in MS Access and Excel
  • Organized board meetings, coordinated venues, and prepared board books
  • Managed all domestic and international travel arrangements
  • Appointed administrator for corporate credit card program
  • Procured new cards, canceled accounts, and liaised between bank and cardholders for all issues and disputes
  • Secured patient feedback by creating patient survey cards
  • Collected data and presented to the team monthly
  • Contributed to company building relocation, partnered on vendor issues and ensured timelines met during move
  • Responsible for basic office equipment.

SR. EXECUTIVE ASSISTANT

Petco Animal Supplies, Inc.
11.2012 - 02.2017
  • Supported 17 executives over 5-years, including SVP Marketing/Direct, Chief Transformation Officer, SVP Merchandise Operations, and other VPs, provided assistance to eCommerce, Communications, and Marketing departments
  • Oversaw heavy calendaring for multiple executives, meeting coordination, and presentation preparation
  • Managed domestic and international travel arrangements for flights, hotels, and additional transportation
  • Registered for conferences and training
  • Created and reviewed travel expenses
  • Onboard new executives completed new hire paperwork and facilitated the initial 90-day plan complete with scheduling meetings and on-boarding binders
  • Managed open requisitions and submitted back fill requests
  • Partnered with HR and IT to ensure proper setup with equipment and all necessary network and building accesses
  • Led monthly invoices for eCommerce department, received, validated, and processed invoices
  • Opened POs and created monthly accruals
  • Followed-up with vendors to ensure invoices were received on time and accurately
  • Headed intake and processing for all new contracts
  • Liaised between Petco and vendors to ensue delivery of contracts, NDAs, SOPs, SOWs, etc
  • Entered information into the system and followed through to manage vendor progression through process
  • Notified contract owners of any red lines, issues, or hold-ups in any submitted documents.

Education

Skills

  • Access
  • Adobe
  • ADP
  • Ariba
  • Beeline
  • Concur
  • Egencia
  • Excel
  • G8Peopole
  • Google Suite (docs, sheets, slides)
  • GPT Chat
  • HireRight
  • Hyperion
  • I Expense
  • Microsoft Office
  • Oracle
  • Outlook
  • PeopleSoft
  • Power BI
  • PowerPoint
  • Rippling
  • Salesforce
  • SharePoint
  • Slack
  • Tableau
  • Teams
  • Telegram
  • Visio
  • Vista
  • Word
  • Workday

Key Qualifications

  • 10 years C-Level Executive Support
  • Heavy Calendaring
  • Meeting Logistics
  • Event Planning
  • Travel Arrangements
  • Email Management
  • Expense Reports
  • Budgeting
  • Project Coordination
  • Cross-Department Collaboration
  • Confidential Communications
  • Strong Organizational Skills
  • Verbal Communication Skills
  • Management Experience

Timeline

EXECUTIVE ASSISTANT

Space and Time
06.2022 - 10.2023

TALENT ENGAGEMENT PARTNER

Teradata
08.2021 - 10.2023

EXECUTIVE ASSISTANT

Teradata
07.2019 - 08.2021

EXECUTIVE ASSISTANT

Jack in the Box
04.2018 - 04.2019

EXECUTIVE ASSISTANT

Physical Rehabilitation Network
02.2017 - 04.2018

SR. EXECUTIVE ASSISTANT

Petco Animal Supplies, Inc.
11.2012 - 02.2017

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Jodi Ornelas