Summary
Overview
Work History
Education
Skills
2024 Associated Bank Circle of Excellence Award for Top Performers
Timeline
Generic

Jodie Brotherton

Milwaukee

Summary

Responsible for planning, researching, communicating, managing and executing various corporate events, including community events/sponsorship, client and colleague appreciation and colleague trainings.

Overview

33
33
years of professional experience

Work History

Administrative Analyst-Project Administrator

Associated Bank
03.2019 - Current
  • Demonstrated operational knowledge of Microsoft Office programs such as Excel, PowerPoint and Outlook.
  • Conducted thorough budget reviews, identifying areas for cost reduction and allocation improvements.
  • Managed multiple projects simultaneously, ensuring timely completion and quality outcomes.
  • Coordinated logistics for company events and meetings, ensuring seamless execution of all arrangements.
  • Negotiated vendor contracts skillfully, securing favorable terms that benefited both parties involved.
  • Supported departmental communication and training program development and implementation.
  • Reviewed contracts, proposals, and legal documents to ensure compliance with company policies and industry regulations.
  • Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.
  • Established strong relationships with internal departments such as finance and procurement for smooth collaboration in meeting project requirements.
  • Managed budgets for multiple projects, ensuring cost-effective allocation of resources and minimizing overspend.
  • Assisted in the preparation of final project reports and presentations through thorough analysis of quantitative data and qualitative feedback.
  • Monitored project progress closely, promptly addressing any deviations from the plan or schedule.
  • Efficiently managed incoming requests from stakeholders by prioritizing tasks based on urgency and relevance.
  • Negotiated contracts with vendors, securing favorable terms to optimize project outcomes.
  • Collaborated with cross-functional teams to ensure seamless project integration and alignment with organizational goals.
  • Supported senior management in strategic planning activities related to future projects or initiatives within the organization.
  • Developed and maintained positive relationships with clients and other stakeholders.
  • Directed projects according to schedule and quality demands.
  • Sourced suppliers and purchased necessary materials for work.
  • Planned, designed, and scheduled phases for large projects.
  • Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
  • Implemented innovative event themes and designs to create memorable experiences for attendees.
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Increased client satisfaction by consistently delivering well-executed events within budget constraints.
  • Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
  • Coordinated large-scale conferences for industry professionals, resulting in increased networking opportunities.
  • Oversaw logistics for multi-day events, including accommodations, transportation, and scheduling.
  • Collaborated closely with clients throughout the planning process to ensure their vision was accurately reflected in the final event layout.
  • Ensured smooth transitions between program elements at live events through effective stage management techniques.
  • Conducted post-event evaluations to identify areas for improvement and implement necessary changes in future planning efforts.
  • Developed marketing materials and promotional campaigns to maximize event attendance and visibility.
  • Negotiated contracts with venues to secure favorable terms, optimizing event profitability and attendee experience.
  • Conducted post-event evaluations to gather insights, driving continuous improvement in event execution.
  • Managed event logistics from conception to completion, ensuring every detail contributed to event's success.
  • Trained and supervised event staff to complete tasks on time.
  • Developed detailed event reports, documenting all aspects of each event.
  • Coordinated travel and accommodations for event attendees.
  • Implemented contingency plans to address last-minute changes or unforeseen events.
  • Coordinated transportation and parking arrangements for guests and vendors.
  • Developed and distributed event surveys to gather feedback and assess event success.
  • Oversaw event registration process by collecting and tracking attendee information.
  • Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
  • Developed creative themes for events and created related activities to engage attendees.

Sr. Administrative Assistant

Goodwill Industries of Southeastern Wisconsin
06.2011 - Current
  • Supported the Vice President of Human Resources and three departmental Directors
  • Maintain the Vice President’s schedule and calendar, including meeting coordination and travel arrangements
  • Draft and edit departmental reports and presentations for executive meetings
  • Monitor the department budget and summarize financial reports; monitor expenditures, prepare purchase orders and check requests, research and assist in annual budget preparation
  • Coordinate archiving and documentation of key departmental communication and files

Administrative Assistant-Project Coordinator Sr.

Associated Bank
07.2014 - 02.2019
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
  • Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
  • Facilitated collaboration within team by organizing regular meetings and tracking project progress.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
  • Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
  • Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Prepared meeting agendas and minutes for distribution and record keeping.
  • Tracked hours and expenses to keep project on task and within budgetary parameters.

Secretary to the Divisional Director of Development

The Salvation Army
04.2001 - 09.2009
  • Assisted with preparing grants for corporations, foundations, donors and non-donors
  • Prepared correspondences, charts, spreadsheets, and graphs
  • Coordinated and organized meetings, travel arrangements and special activities
  • Maintained donor database for corporations, foundations, Advisory Board members and Executive directors

Scheduling Coordinator

Froedtert Hospital
07.2006 - 08.2008
  • Responsible for all patient requests for registration, schedules and verified medical insurance
  • Scheduled appointments for the Eye Institute Surgery Department for new and existing patients
  • Kept track of departmental information; utilized computer spreadsheets and databases

Administrative Coordinator

Medical College of Wisconsin – Information Technology Department
01.1999 - 06.2004
  • Supported the Assistant Vice President of Information Services and six departmental managers
  • Managed five-million-dollar budget including the calculation of budget expenditures, account receivable financials and receivables
  • Supervised the Administrative Assistants and IT support staff in the absence of the IT Manager; managed staff personnel records and assigned administrative responsibility
  • Provided technical and application support for employees and medical students
  • Knowledgeable of state and federal human resource mandates
  • Liaison for the Office of Information Services as the main point of inquiries for the financial and academic departments

Senior Administrative Assistant

Medical College of Wisconsin – Information Technology Department
01.1995 - 01.1999
  • Compose detailed correspondence, prepared, researched and collected data for special projects and reports
  • Produced, maintained and distributed financial reports
  • Processed invoices, reimbursements and travel itineraries
  • Key point of contact for the management, coordination and upgrade of major Information Services initiatives
  • Trained more than30 new employees
  • Resource Representative for department policies, procedures and state federal laws

Administrative Assistant

Medical College of Wisconsin – Information Technology Department
01.1994 - 01.1995
  • Provided computer customer service to more than two thousand employees and medical students
  • Coordinated staff meetings, schedules, agendas, travel arrangements and processed travel reimbursements
  • Developed, maintained, communicated department policies and procedures
  • Taught Microsoft Excel classes to more than200 employees

Staff Assistant

Medical College of Wisconsin – Information Technology Department
02.1993 - 01.1994
  • Assisted, produced and distributed Information Services reports
  • Coordinated meetings and developed correspondence
  • Handled department files and in and outgoing mail

Administrative Assistant

G.E. Medical Systems
10.1991 - 01.1993
  • Developed, maintained and generated correspondence
  • Maintained inventory, accounts receivable, and client information
  • Coordinated financial transactions and maintained accurate records of “said” transactions
  • Managed personnel issues including benefits and payroll
  • Coordinated travel arrangements, weekly/monthly staff meetings and special events

Education

Pulaski High School
Milwaukee, WI

Skills

  • Meeting coordination
  • Teamwork and collaboration
  • Time management
  • Multitasking
  • Attention to detail
  • Reliability
  • Problem-solving abilities
  • Organizational skills
  • Decision-making
  • Adaptability
  • Written communication
  • Project management

2024 Associated Bank Circle of Excellence Award for Top Performers

Across thirteen Consumer & Business Banking departments with a total of just under 2,000 colleagues, 150 are recognized as top performers.  Annually they will be brought together for a two day event ceremony at various locations across Associated Banks footprint. 

Timeline

Administrative Analyst-Project Administrator

Associated Bank
03.2019 - Current

Administrative Assistant-Project Coordinator Sr.

Associated Bank
07.2014 - 02.2019

Sr. Administrative Assistant

Goodwill Industries of Southeastern Wisconsin
06.2011 - Current

Scheduling Coordinator

Froedtert Hospital
07.2006 - 08.2008

Secretary to the Divisional Director of Development

The Salvation Army
04.2001 - 09.2009

Administrative Coordinator

Medical College of Wisconsin – Information Technology Department
01.1999 - 06.2004

Senior Administrative Assistant

Medical College of Wisconsin – Information Technology Department
01.1995 - 01.1999

Administrative Assistant

Medical College of Wisconsin – Information Technology Department
01.1994 - 01.1995

Staff Assistant

Medical College of Wisconsin – Information Technology Department
02.1993 - 01.1994

Administrative Assistant

G.E. Medical Systems
10.1991 - 01.1993

Pulaski High School

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Jodie Brotherton