Jody Tuiolemotu

• Worked as a team to increase timeliness of producing purchase orders from 78% to 94%
• Maintained ongoing communication with requestors and suppliers to promote workflow and respond to inquiries leading to processing more than 500 orders in a three-month time frame
• Carefully read and interpreted requisition orders to understand specialized terms and requirements
• Procured critical parts and assemblies to develop and coordinate sourcing requirements
• Negotiated with vendors on freight costs, cutting shipping fees
• Researched new vendors and partners to obtain most cost-effective pricing for goods
• Performed competitive market and sales analysis and applied best practices to drive business strategy
• Determined feasibility of proposed procurement actions by performing market research and determining cost reasonableness
• Oversaw setup process for new item specifications and new vendor profiles in procurement system
• Used critical thinking to break down problems, evaluate solutions and make decisions
• Demonstrated respect, friendliness and willingness to help wherever needed
• Maintained energy and enthusiasm in fast-paced environment

• Eliminate discrepancies in finances by expertly documenting expenses, monitoring income, overseeing bank deposits and managing statements
• Established and produce accurate office files, updated spreadsheets and crafted presentations to support efficiency
• Create appropriate documentation for Senior Pastor and members of council before meetings
• Reduced liabilities by accurately managing tax statements, mailings, journal entries, payments and transfers
• Seamlessly interact with Senior Pastor and staff to plan and complete special projects
• Organize budget documentation and track expenses to maintain proper business controls
• Complete monthly payroll
• Research and procure all materials for each area of ministry
• Designed, implemented and monitored web pages, plugins and functionality for continuous improvement
• Oversaw technical issues and troubleshooting requests to resolve user problems
• Multi-tasked across multiple functions and roles to meet deadlines and organizational expectations

• Managed administrative duties and logistics of events planning for the Annual Waikiki Ho'olaule'a including contract signing, fee collection, event booking and event promotions
• Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and day of event coordination
• Prepared documents, such as contracts, statements of work, budgets, non-disclosure agreements and appendices
• Generated client retention by accurately organizing and successfully executing the festival for 13 years
• Monitor key dates to ensure information is obtained and submitted by deadlines
• Consistently evaluating existing plans, processes and event planning services to identify opportunities for improvement
• Supervised onsite team, including food, craft and specialty vendors as well as stage, sound, generator, and roll off companies
• Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor in compliance with procurement process
• Reviewed and approved all contracts to clients prior to being submitted to Aloha Festivals for payment
• Resolved complaints and issues involving both guests and employees
• Employed effective time management

• Collected and arranged financial information and entered details into financial management system
• Executed financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements and month-end accruals
• Created journal entry schedules to improve efficiency, support and documentation of accounting processes
• Supported human resources by preparing payroll checks
• Completed end-of-year financial audits by collaborating with various coworkers
• Contacted customers to immediately find resolutions for escalated issues

Senior Purchasing Manager Duties:

• Progressed through various purchasing, warehousing and leadership roles
• Sourced vendors, built relationships and negotiated prices, along with terms and conditions
• Maintained productive relationships with over 50 vendors
• Negotiated and finalized contracts
• Established clear lines of communication between business and clients
• Purchased new products and oversaw all inventory to ensure merchandise was well-stocked
• Assessed areas of service concern and developed improvement plans
• Ensured smooth purchasing functions internationally as well as from the continental United States to Hawaii
• Used Sage300 and B-Mobile to authorize and monitor purchase orders and consumables
• Organized receipts, purchases and documentation of finished goods, packaging, materials and ingredients.
• Performed monthly reconciliation of open purchasing orders
• Devised and executed annual purchasing plans and contracts
• Generated monthly reports, documents and analysis in Mas300 for review and approval
• Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors
• Implemented policies to reduce cost and eliminate waste
• Maximized operational effectiveness

General Manager Duties:

• Coordinated paperwork, updated spreadsheets and maintained permanent records
• Arranged corporate and office meetings for company employees and guests
• Handled new-hire orientation and basic recruiting tasks for best-in-class talent identification
• Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities
• Supervised 60 employees
• Enhanced operational success through effective staffing, strong training, adherence to safety regulations and well-timed customer service
• Maximized efficiency by coaching and mentoring personnel on distribution principles, industry practices, company procedures and Bmobile and Sage software systems
• Established and developed highly-efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement
• Improved office operations by automating client correspondence, record tracking and data communications
• Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving
• Managed CRM database, including troubleshooting, maintenance, updates and report generation
• Interacted with customers professionally by phone, email or in-person to provide information and direct to desired staff members
• Solved problems timely and effectively, ensuring customer satisfaction
• Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional