Joe Muench

Provide remote high-volume calendaring, travel, and expense support for a team of 6 Directors. Administrative Tasks include;

• Schedule and manage recurring and ad-hoc meetings, both internal and external, as well as manage room bookings across multiple campuses and time zones.
• Establish ongoing relationships and communications with Directors and their team to learn business priorities and apply support.
• Partner with directors and other administrative specialists to coordinate meetings.
• Provide proactive time management recommendations to Directors.
• Coordinate domestic and international travel arrangements via Concur.
• Prepare and submit corporate card expense reports.
• Educate and inform Directors on program goals, scope, and service level agreements.
• Draft and send communications to Directors about transitions or changes in support.
• Provide coverage support for Admin Specialist colleagues.
• Collaborate with global Admin Specialist colleagues on best practices and knowledge-sharing

• Processed onboarding for new employees, including background checks and I-9s, using Workday.
• Managed multiple Outlook calendars for the Executive Director and staff.
• Implemented a digital system of record keeping that was paramount during remote working.
• Orchestrated the purchase and inventory tracking of multimedia equipment for projects ranging up to $3 million.
• Coordinated travel plans and expense reports for department team members.

• Screened incoming referrals for all materials required for case review.
• Facilitated the distribution of confidential materials to providers as required by HIPAA.
• Purchased and maintained office supply inventories, and always careful to adhere to budgeting practices
• Greeted visitors and determined to whom and when they could speak with specific individuals

• Researched inventory discrepancies and provided team members with guidance to reduce variances.
• Compiled reports on accuracy, shrink, and -adjusted items using SAP.
• Created and implemented an inventory control system that reduced shrink of top-adjustedtop items by 50%.
• Managed and validated $250,000 of products designated for customer demonstration.

• Responsibled for daily operation of the theater.
• Tracked movement of cash in and out of the safe.
• Managed all employee breaks.
• Checked theaters for projector quality and for disruptive behavior.
• Documented employees for positive or negative performance.
• Calculated nightly grosses and draft nightly financial reports.