Joel Gunn
Prattville,AL
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
14
14
years of professional experience
Work History
Administrative Support Assistant 3
Alabama Department Of Finance
2023.05 - Current
- Sort and distribute warrants for all state agencies
- Process and create duplicates for outstanding warrants
- Streamlined accounting processes by implementing efficient organizational systems and procedures.
- Enhanced financial reporting accuracy by diligently reconciling accounts and identifying discrepancies.
- Assisted in the preparation of monthly financial statements for timely and accurate reporting to management.
- Facilitated smooth financial audits by maintaining organized records and providing necessary documentation to auditors.
- Maintained strict confidentiality of sensitive financial data, protecting company integrity and privacy rights of individuals involved.
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Supported continuous improvement efforts within the department, actively participating in training sessions and workshops.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Used accounting software to prepare weekly and monthly financial reports.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Analyzed financial discrepancies and provided solutions for accurate financial records.
Administrative Support Assistant 2
Alabama Department Of Finance
2022.12 - 2023.04
- Streamlined office processes by implementing efficient administrative procedures, resulting in increased productivity.
- Managed high volumes of incoming calls and emails, ensuring timely responses and accurate information dissemination.
- Maintained a well-organized filing system for easy access to important documents, improving overall efficiency.
- Assisted in budget preparation and expense tracking, contributing to the financial stability of the organization.
- Collaborated with cross-functional teams to complete projects on time and within scope, meeting organizational objectives.
- Prepared detailed reports and presentations for management review, facilitating informed decision-making processes.
- Organized company events and functions, fostering a positive work environment and promoting employee engagement.
- Handled confidential information with discretion, maintaining trust among colleagues and clients alike.
- Supported human resources activities by assisting with recruitment efforts, scheduling interviews, and processing new hire paperwork efficiently.
- Created organized systems for ordering office supplies regularly, reducing downtime due to lack of necessary materials.
- Monitored deadlines closely and submitted required documentation punctually.
- Assisted executives with various day-to-day tasks such as calendar management and correspondence handling.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Assisted coworkers and staff members with special tasks on daily basis.
Administrative Support Assistant 2
Alabama Bureau Of Pardons And Paroles
2021.09 - 2022.11
- Pulled Daily Warrant Register from STAARS Info Advantage and file the corresponding invoices
- Developed custom financial reports to support departmental needs and enhance data-driven decision-making capabilities.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Input high volume of monthly invoices with consistent accuracy.
- Answer phones and emails
- Welcome guests and see them to the appropriate persons
- Maintained accounting records utilizing in-house and client systems.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Updating various spreadsheets to make sure that our office of 20+ people have the most up to date information ready at their disposal
- Ordering and distributing supplies for said 20+ people
- Maintaining a clean and welcome environment
- Confidential research of clients on a daily basis to accurately record data.
- Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
Administrative Support Assistant 1
ALEA
2021.02 - 2021.09
- Answer phones and emails
- Work as a liaison between ALEA and 10+ other various state agencies by building and maintaining a personal relationship with state HR and Executive Directors for the various agencies
- Receive, screen, process, and send out confidential information in a high volume fast-pace environment
- Additional support to help transport and move thousands of files to be processed and electronically recorded
- Greet and deal with the public in a high intense atmosphere while helping others and myself to remain calm
- Research records from decades past and accurately record what was found on multiple spreadsheets using outdated equipment.
- Handled confidential information with discretion, maintaining trust among colleagues and clients alike.
- Conducted thorough research on various topics to support executive decision-making processes accurately.
Youth Pastor
Safe Harbor Outreach Center
2018.04 - 2021.01
- Revitalized youth ministry by developing engaging programs and activities focused on spiritual growth.
- Enhanced community outreach efforts by organizing mission trips, volunteer projects, and fundraising events.
- Mentored young adults through one-on-one counseling sessions, fostering personal development and spiritual growth.
- Increased youth group attendance by creating dynamic worship services tailored to engage a younger audience.
Leasing Professional
Sealy Management
2015.06 - 2018.04
- Answer phones and emails
- Welcome residents and help them with various issues
- Provided personalized tours of properties, showcasing unit features and amenities tailored to each prospect''s needs.
- Maintained detailed records of tenant interactions, enabling effective communication across team members when addressing ongoing issues or requests.
- Leasing well over 100+ apartments and meeting our leasing goals in sometimes a hectic and tight timeframe
- Going over and helping said guest sign legal binding documents on a weekly basis
- Organizing and filing on a grand scale of ever-rotating data field
- Research and screening on guests to provide the most accurate sense of the client's potential for our business.
- Implemented efficient screening processes to select qualified applicants while minimizing risk of delinquency or eviction.
Youth Pastor
Jackson First Assembly
2010.10 - 2015.04
- Start and grow a "brand" multiple times over
- Appeal to young people and have them "buy into" the vision I was building
- Raised $10k+ for missions on a yearly basis
- Organized and moderated weekly meetings at various locations
- Provided counseling to young people dealing with "issues"
- Read and studied multiple books on leadership, personal growth, and the development of teenagers/young adults
- Have tough conversations with people of various backgrounds and ages on a regular basis
- Be able to multi-task in an ever-changing tough environment
- Use my energetic personality to bring "life" to various functions and allow people to see the full potential inside themselves.
- Maintained accurate records of attendance, event details, financial information, and contact information for all youth ministry participants.
- Scheduled and managed teams of youth volunteers.
- Planned weekly groups as well as special events and overnight retreats.
Education
High School Diploma -
Jefferson Davis High School
Montgomery, AL05.2004
Skills
- Data Analysis
- Auditing
- Invoice Verification
- Staff Management
- Month-end reports
- Auditing procedures
- Payment Processing
- Invoicing and Billing
- Data Entry
- Customer Service
Timeline
Administrative Support Assistant 3
Alabama Department Of Finance
2023.05 - Current
Administrative Support Assistant 2
Alabama Department Of Finance
2022.12 - 2023.04
Administrative Support Assistant 2
Alabama Bureau Of Pardons And Paroles
2021.09 - 2022.11
Administrative Support Assistant 1
ALEA
2021.02 - 2021.09
Youth Pastor
Safe Harbor Outreach Center
2018.04 - 2021.01
Leasing Professional
Sealy Management
2015.06 - 2018.04
Youth Pastor
Jackson First Assembly
2010.10 - 2015.04
High School Diploma -
Jefferson Davis High School
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