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Hi, I’m
JOHANA VELEZ
Executive Assistant
ATLANTA,GA
Summary
Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
8
years of professional experience
2
Languages
2
Certificates
Work History
American Structural ConcreteLithonia, GA
Administrative Assistant
03.2020 - Current
Job overview
- Pre-qualification bid development, creating and updating records ensuring the accuracy and validity of the information, such as each state license and financial records
- Coordinate 75% air travel, ground transportation, and accommodations for colleagues
- Designed and put into operation a database specifically for handling travel requests, with the goal of reducing instances of typing errors
- Plan and execute the logistics of conferences and other special events, such as organizing yearly weekend retreats for more than 80 people, which includes itinerary, food, and material gathering
- Support front office staff by processing correspondence, documents, and reports
- Prioritize and manage multiple tasks and competing priorities in servicing requests from senior managers
- Notarized legal documents for the company on request with reviewing documents and verified signee identity using government-issued I.D.
American Structural Concrete
Accounting Assistant
03.2020 - Current
Job overview
- To keep accurate records, keep accounting systems up-to-date and help with new expenses and payments which includes requisitions and POs
- Enter invoices into the company's accounting software, processing as many as 1000 per month
- Code all transactions according to the internal company system to avoid errors
- Scanned checks and invoices into the company's electronic filing system
- Document payments and expenses to keep financial records current.
FC Construction ServicesNew York, NY
Data Entry Administrator
08.2017 - 01.2019
Job overview
- Handled construction and renovation projects to enhance the organization's efficiency and long-term success
- Educated staff in company procedures, processes, and policies
- Verified information carefully and assigned proper classifications to eliminate errors
- Assisted the construction community in ensuring that unqualified workers do not gain access to the
- Jobsite
- Helped staff find and retrieve important information from manual inputs and automatically scanned data
- Worked on special projects and developed strategies for important project initiatives
- Reviewed and corrected completed work to support database accuracy
- Organized and maintained facility space to keep everything in good working order for expected needs.
West Frontier HomesDallas, TX
Personal Office Assistant
06.2015 - 08.2017
Job overview
- Kept office documents well-organized and quickly retrieved files for team members
- Answered calls on the multi-line telephone system to direct callers, provide information, and make appointments
- Managed the master calendar and individual team schedules, smoothly balancing customer and workload demands
- Managed allocation of staff resources through close monitoring and projected future staff needs
- Boosted team performance by closely monitoring the work of each staff member and offering motivational support
- Managed smooth and accurate supply restocking to keep the business operating efficiently
- Helped coordinate efficient meetings by preparing agendas and arranging the catering.
Education
The City University of New York Lehman College
Bachelor of Arts from Business Administrative
Skills
60 WPM typing speed
Software
Sepctrum
G-Suite
MS Office
Certification
CNP - Certified Notary Public
Timeline
CSP - Osha30
12-2023
CNP - Certified Notary Public
08-2023
Accounting Assistant
American Structural Concrete
03.2020 - Current
Administrative Assistant
American Structural Concrete
03.2020 - Current
Data Entry Administrator
FC Construction Services
08.2017 - 01.2019
Personal Office Assistant
West Frontier Homes
06.2015 - 08.2017
The City University of New York Lehman College
Bachelor of Arts from Business Administrative
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