Johanna Rodriguez

Full Cycle Accounts Receivable

• Managed New Customers. All 37 U.S active Customers and 6 International Active
  Customers.
• exporting/Emailing/Submitting Invoices to our customers, Update new customer info- (Changes in contact, terms,etc.)
• Assist sales Department - reporting on region, weekly/monthly on any disputed invoices,
• Generate monthly sales reports for our sales reps - (US/International)
• Offsetting invoices - Working with operations to verify refunds and credit, returns to ensure our books and inventory are accurate,
• Answering customer inquiries - providing any required documents to each, customer for payment, Completing Customer Reference Verification Forms – with the consent of, each customer I'll verify numbers, credit allowance, terms, average days to pay.

Collections

• Weekly AR aging & Collections report - (Separating US/InternationalMarket/Write-offs/Bad Debts/Our Companies)
• Monitoring customer payment trends – focusing on bringing those
  high-risk customers to 80% or higher inconsistent payments
• Email weekly reminders and statements to customers
• Receive payment for goods and services – verify post/record transactions
  and resolve any discrepancies
• Account reconciliations for international customers
  -(International payment terms are different from U.S customer terms)
• Maintained Accounts receivable files and records
• General financial management and analysis
• Producing monthly financial reports (AR aging/ Bank Details/Sales vs
  Cash, Top 10 Customers, Payment trends.)
• Investigating and resolving any irregularities or inquiries - (Overpayments,
  QuickBooks & Fishbowl errors)

Accounts Payables

• Managed 75 active vendor accounts - Interacting with employers and
  vendors daily via phone/email
• Monitored all Vendor payments and expenditures, and costs we've
  incurred. (Expense report)
• Verified vendor accounts by reconciling monthly statements and invoices
• Enter new or update vendor information.
• Provide accurate and effective document preparation and records
  management relative to the AP function- (Matching our invoices, sales
  orders, price quotes, and purchase orders with Vendor tickets.)
• analyzed and prepared vendor bills on a day-to-day basis
• Managed and entered new bills into QuickBooks
• Reconciled all vendor accounts to ensure that all payments are accounted for and
  properly posted in our system as paid.
• Account audits - Verify discrepancies and resolve clients' billing issues

HR/Miscellaneous

• Managing Executive and Operational Credit cards, reporting, and
  reconciling
• Manage Sister companies - credits/debits, reconciling, royalty payments,
  Railroad Commissions Reporting, P-5 Renewals, income tax reporting,
  W-2s, 1040's, and 1099's
• Payroll review and approvals
• New hire Paperwork and termination packets
• Manage Life insurance/Medical/dental/vision enrollments
• Sales tax submissions (ND & TX)
• Sales Tax Audits and Amendments
• Coordinated audit reviews by external auditors, ensuring timely completion of inquiries and requests.

• Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
• Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
• Prepared and updated vendor files, tax documents and insurance information.
• Tracked income and expenses for business using accounting software.
• Interpreted and communicated work procedures and company policies to staff.
• Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
• Handled scheduling and managed timely and effective allocation of resources and calendars.
• Sorted and distributed incoming faxes, letters and emails for office distribution.
• Composed, edited and typed complex memos and reports
• Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
• Used voice recorder or notepad to compose and transcribe meeting minutes.
• Coordinated travel arrangements and completed expense reports for travel reimbursement.

• Monitored accounts receivable report, checking for late, delinquent, or missing invoices and payments.
• Reached out to vendors and customers to resolve account problems.
• Generated monthly statements for accounts receivable operations.
• Processed posting and reconciling payments and addressed aged receivables.
• Processed new customer forms to set up accounts in system.
• Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
• Recorded debit, credit and account transactions in computer databases.
• Prepared financial statements and expense documents for management teams.
• created Individual monthly Sales reports for each rep
• Calculated commissions for the month
• Compared shipment contents with paperwork to support inventory accuracy and records management.
• Directed warehouse team in stocking merchandise, pulling orders and setting up loads.
• Investigated inventory discrepancies to maintain recordkeeping validity.
• Received, processed and restocked returns.
• Informed upper management or department heads of items loaded or problems encountered.
• Examined freight to determine loading sequences.

• Corporate Environment
• Organized new employee orientation schedules for all new hires
• High level of traffic and calls
• weekly accounting meetings with the Vice President to discuss monthly sales revenue and forecasting
• High level of coding and billing services
• Dealt with non-profit - Tax Exempt forms
• Prepared deposits and sales reports daily
• Recorded and kept track of weekly, monthly, and annual billing reports on MS Excel, and compared to previous years
• Processed new customer forms to set up accounts in system.
• Notated Customer accounts after receiving payments, made copies of checks for our records before processing payments
• Generated, mailed and monitored invoices.
• Weekly statements/collections
• My Achievements - Recovered and collected 87k in completed jobs that were never billed.