Master Tour
John Bartilomo
Tour Manager
Phoenix,AZ
Summary
Dynamic professional with extensive experience in tour management and event production, including leading logistics for Habstrakt, Dr Fresch, JOYRYDE, Devault, SOL Festival, CHYL, Boogie T, Gaelic Storm. Proven track record in strategic sales and financial reporting, enhancing revenue beyond expectations. Skilled in vendor relations and team collaboration, driving successful outcomes in high-pressure environments. Expert in international tour management and artist support.
Overview
10
10
years of professional experience
Work History
Interm Merch Manager & Assistant Tour Manager
Summer of Loud Festival
06.2025 - 07.2025
- 8 bands, 11 buses, 9 semis, and 150 crew members on tour.
- Oversaw rehearsals and the first three shows of the tour with the tour manager.
- Facilitated communication between management and staff to foster collaboration.
- Provided leadership during times of organizational change or crisis situations.
- Communicated with vendors to secure transportation and services.
- Assisted in budgeting for tours by tracking expenses such as transportation costs and hotel bills.
- Monitored merchandise sales at each show and reported results to management team.
- Managed the production crew, band personnel, and other support staff throughout tour dates
Tour Manager
Gaelic Storm
01.2024 - 06.2025
- Merchandise Manager, including logistics and settlement.
- Manage a team of tour personnel, including a 5-piece band, roadies, sound engineers, and support staff, ensuring smooth daily operations and resolving any on-the-road issues.
- Managed scheduling and routing for band travel and accommodations.
- Coordinated tour logistics for performances across multiple venues.
- Zac Brown Band Support - Logistics for guest appearances and conjoined touring schedule going into 2025. Venues such as stadiums, arenas, and large theaters.
- Sponsorships and marketing lead.
- Prepared detailed reports on tour performance after completion of each trip.
- Handled tour budgets, costs and allotted finances and tracked merchandise and product sales.
- Reviewed contracts with suppliers such as bus companies or guides prior to signing them.
Tour Manager
Habstrakt
01.2022 - 01.2024
- Oversee the planning and execution of all tour logistics, including transportation, accommodations, and scheduling for national and international tours. Over 150+ club shows & 60+ national/in'tl festivals including Tomorrowland + EDCLV.
- Manage a team of tour personnel, including roadies, sound engineers, and support staff, ensuring smooth daily operations and resolving any on-the-road issues.
- Collaborate with booking agents, promoters, and venue managers to coordinate tour dates, contracts, and technical requirements.
- Develop and manage tour budgets, ensuring cost-effectiveness while maintaining high standards of service and support. Also did settlements and some accounting.
- Facilitate communication between artists, management, and crew to ensure alignment and address any concerns promptly.
Production/Stage Manager
Polar Productions
01.2024 - Current
- Stage Management and Production Assistant.
- Managed stage setups and transitions for live performances.
- Communicated with directors and crew to ensure smooth operations.
- Supervised backstage crews during productions and provided feedback as needed.
- Facilitated daily production meetings to discuss progress, challenges, and adjustments needed.
- Developed contingency plans for emergencies, ensuring safety protocols were followed.
Assistant Controller
Sawyer Twain
01.2020 - Current
- Managed financial reporting and analysis for multiple departments.
- Assisted in budgeting processes and forecast preparation.
- Ensured compliance with Generally Accepted Accounting Principles standards.
- Reviewed and analyzed financial reports, accounts payable and receivable and payroll records to identify discrepancies.
- Oversaw cash and merchant services, as well as processing of accounts payable and receivable, to ensure invoices were paid on time.
- Managed AP and AR operations, coordinating staff workflows and reviewing completed work to reduce errors.
- Coordinated and finalized quarterly and annual financial reporting packages.
- Contacted customers to collect outstanding payments, negotiated installment methods, and processed payments.
- Analyzed monthly financial results against budget and forecast; investigated variances when necessary.
- Participated in special projects related to improving operational efficiencies within the department.
- Monitored daily cash flow, prepared journal entries, bank reconciliations and maintained general ledger.
- Maintained general ledger and chart of accounts, performed complex accounting functions such as journal entry preparation, account analysis, balance sheet reconciliation and preparation of quarterly financial statements.
Day to Day Manager
Slushii
01.2024 - 01.2025
- Tour and Travel Management. Coordinating travel arrangements, including transportation, accommodations, and itineraries, and managing on-the-road logistics during tours or promotional events.
- Financial Oversight. Monitoring day-to-day expenses and ensuring adherence to budgets. Liaising with accountants or business managers to track income and expenditures.
- Branding and Image Management. Overseeing the artist's public image and ensuring consistency across media and branding. Collaborating with PR and marketing teams to execute promotional campaigns.
- Problem Solving and Crisis Management. Addressing issues as they arise, from minor inconveniences to major crises. Maintaining a calm and organized approach to problem-solving.
- Event/Sponsorship Planning and Execution. Organizing and managing events such as performances, interviews, meet-and-greets, and launches. Ensuring all details, from technical needs to hospitality, are in place.
- Merchandising Creation and Fulfillment. Creating a product line with production companies and managing the fulfillment process.
Tour Manager
Dr Fresch x Habstrakt Co-Headline Tour
01.2024 - 04.2024
- Toured AA 3,000+ cap venues with full stage builds. Worked with both managements to coordinate 8 artists each stop. All fly-in dates with a team of 5.
- Manage a team of tour personnel, including roadies, sound engineers, and support staff, ensuring smooth daily operations and resolving any on-the-road issues.
- Collaborate with booking agents on (both UTA and Wasserman), promoters, and venue managers to coordinate tour dates, contracts, and technical requirements.
- Develop and manage tour budgets, ensuring cost-effectiveness while maintaining high standards of service and support. Also did settlements and some accounting with both business managers for each artist.
Fill-In Tour Manager
BoogieT
Shambhala Music Festival
07.2024 - 07.2024
- Festival tour manager.
- Responsible for coordinating and driving the RV across the US/CA border with the artist and crew.
Tour Manager
Devault (DJ) Countdown Festival
San Bernardino
12.2023 - 01.2024
- Fill-in tour manager for Countdown NYE Festival
Merchandise Manager - Contract
Top Drawer (Electric Family)
01.2018 - 12.2024
- Developed and executed merchandise strategies to maximize sales and enhance the artist's brand during tours as a merchandise assistant. Example jobs: Splash House CA, Second Sky Fest ($2M+ gross), Seven Lions, Kai Wachi, and others.
- Set up and operated merchandise booths at concerts and events, handling cash and credit card transactions efficiently and accurately.
- Organized and managed the transportation, storage, and distribution of merchandise, coordinating with tour logistics teams.
- Managed cash flow, reconciled sales, and prepared detailed financial reports, providing insights into merchandise performance.
- Collaborated with marketing teams to create promotional materials and campaigns, boosting merchandise visibility and sales.
- Acted as a brand ambassador for the artist, ensuring all merchandise and interactions reflected the artist's image and ethos.
Artist Manager
Mid 8 Management
01.2018 - Current
- Managed artists such as LTGTR (10M+ streams), Black Tra1ic (4M+ Streams), KOL and RedorBlack
- Managed artist schedules and coordinated performance logistics.
- Negotiated contracts and ensured compliance with industry standards.
- Developed marketing strategies and promotional materials for artists.
- Cultivated relationships with venues, promoters, and industry professionals.
- Organized promotional events and showcases to elevate artist visibility.
- Attended events and performances in off-hours to support artists and build industry rapport.
- Drafted artist bios and media communications to support marketing and promotion.
- Served as primary contact for contracts, emerging opportunities and legal matters.
- Provided strategic guidance on career development opportunities in order to maximize income potential for the artist.
Box Office Supervisor/Production Assistant
Relentless Beats
Arizona
01.2017 - 01.2022
- Assisted in creating and maintaining detailed production schedules, ensuring all milestones and deadlines were met.
- Arranged transportation, accommodation, and catering for crew and talent, ensuring smooth operations during production.
- Assisted in monitoring production budgets, processing invoices, and managing expenses to keep the project within financial constraints.
- Quickly identified and resolved logistical and technical issues that arose during production, minimizing disruptions.
- Acted as a point of contact between the production manager, crew, talent, and external partners, facilitating smooth communication.
- Supervised a team of box office staff, including hiring, training, scheduling, and performance management, ensuring high levels of customer service.
- Collaborated with marketing teams to support ticket sales initiatives, including email campaigns, social media promotions, and on-site marketing.
- Provided ongoing training and support to box office staff, fostering a knowledgeable and efficient team.
Senior Account Executive
DoorDash Corporate
Phoenix
01.2020 - 01.2021
- Cultivated relationships with key clients to enhance account satisfaction.
- Developed strategic plans to drive revenue growth and market expansion for the IPO release.
- Collaborated with cross-functional teams to align on client needs.
- Analyzed market trends to identify new business opportunities for clients.
- Trained junior staff on best practices for client engagement and service delivery.
- Created detailed reports on sales performance, revenue forecasts, and budget expenditures.
- Developed strategies for increasing sales volume through existing clients as well as new ones.
- Used excellent verbal skills to engage customers in conversation and effectively determine needs and requirements.
Senior Account Executive
Indeed, Inc
Phoenix
01.2018 - 01.2021
- Closed over $1M in sales.
- Negotiated contracts with vendors for advertising services and other resources.
- Created detailed reports on sales performance, revenue forecasts, and budget expenditures.
- Analyzed industry trends and monitored competitors' activities to identify growth opportunities.
- Provided timely responses to customer inquiries, complaints, or requests for information.
CMO/COO
OCTIV Entertainment
Arizona
01.2017 - 01.2019
- Led the planning, development, and execution of large-scale events, including concerts, festivals, and private functions.
- Coordinated all logistical aspects of events, including venue selection, transportation, accommodation, and on-site operations.
- Negotiated contracts with artists, speakers, and vendors, ensuring favorable terms and compliance with all agreements.
- Developed creative concepts and themes for events, working with designers and creative teams to bring visions to life.
UBEREATS Account Executive
UBER
Phoenix
01.2016 - 01.2017
- Managed client relationships to ensure satisfaction and retention.
- Developed strategic proposals to address client needs effectively.
- Coordinated cross-functional teams to deliver exceptional service.
- Conducted market research to identify new business opportunities.
- Managed accounts by providing ongoing technical support after the sale was completed.
- Maintained accurate records of all sales activities using CRM software systems.
- Maintained up-to-date knowledge of industry trends and developments.
Education
Associate of Science - Information And Computer Systems
05-2016
Some College (No Degree) - Logistics and Supply Chain Management
Skills
Stage management
- Tour logistics and advancing
- Financial reporting
- Travel arrangements
- International tour management
- Production coordination and procurement
- Stadiums, arenas, theaters, and club experience
- Artist and crew support
- event producer
- Talent buying
- Accounting
- Strategic sales
- Graphic design
- Professional computer literacy
- Vendor and venue relations
- Risk management
- Artist management
- Contracts
- Master Tour literacy
- Team player
Software
Quickbooks Online & Enterprise
Uber Business
Meta Business
Salesforce
MS Office
Languages
English
Native/ Bilingual
Spanish
Elementary
References
References available upon request.
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