Summary
Overview
Work History
Education
Skills
Professional Highlights
Timeline
Generic

JOHN MCGEE

San Antonio

Summary

Highly Qualified and Experienced Candidate with over 20 years of office administration and leadership experience looking to obtain a position that will allow me to best utilize my skills and grow along with the company’s business needs.

Overview

29
29
years of professional experience

Work History

Business Services Specialist II

UTSA
02.2023 - Current
  • PeopleSoft-Process PeopleSoft Data Entry – Process Employee Timesheets, Expense reports, Non-P.O
  • Vouchers, Pro-Card/Cliba-Card Reconciliations, FMS S.O.A., Travel Requests
  • E-Forms-Process all Appointments, Staff changes, position modifications, Faculty contract updates etc...

Administrative Assistant-Office of the Chief of Police

City of San Antonio
10.2021 - 08.2022
  • Provide Administrative support to the Deputy police Chief for Traffic and Emergency Services
  • Processed Purchase orders
  • Processed Officers reassignment paperwork
  • Various other administrative duties as assigned

Senior Administrative Associate

UTSA
04.2018 - 12.2021
  • Company Overview: College of Architecture Dept
  • Of Construction Science
  • Provided administrative support to Department Chair
  • Provided support to Faculty and Staff
  • Supported current and incoming students
  • Processed Travel, Purchasing, reimbursements, contracts, invoice payments etc..
  • Processed Hiring for New Faculty, updated Faculty Contracts, Processed hiring of Student workers etc.…
  • Department Inventory Contact Person, conducted annual inventories
  • Event Coordinator for Semester Career fairs
  • College of Architecture Dept
  • Of Construction Science

ADMINISTRATIVE ASSOCIATE I/II

UTSA
10.2009 - 04.2018
  • Company Overview: Institute of Texan cultures
  • PeopleSoft Data Entry - Processed Employee Timesheets, Expense reports, Non-P.O
  • Vouchers, Pro-Card/Cliba-Card Reconciliations, FMS S.O.A., Travel Requests
  • UTShare-Processed all Intern Appointments, Staff changes, position modifications
  • Purchasing-ordered supplies, materials, used Pro-Card or Created Purchase orders in Rowdy exchange
  • Maintained files-Personnel files, Contracts-Processed contracts in TCM
  • Other Duties-Dept
  • ICP, facilitated work-order request in I-Service, Scheduled meetings with various departments and staff, Booked Flights, reserved Hotel and Car rentals in Concur
  • Institute of Texan cultures

LOCAL SORT SUPERVISOR

UPS
01.2004 - 01.2010
  • Company Overview: LEON VALLEY
  • Supervised 22+ employees in daily activities including the unloading/loading of up to 6000 packages daily
  • Scheduled and managed time sheets for employees under my leadership
  • Assigned employees their daily responsibilities based on business need
  • Managed overall warehouse operation
  • Responsible for package and hazardous materials compliance with OSHA/DOT standards
  • Conducted hazard/safety training for employees continued certification
  • LEON VALLEY

Storekeeper

UTSA
01.2003 - 01.2004
  • Improved inventory accuracy by conducting regular stock checks and maintaining updated records.
  • Received product shipments and organized in stockroom storage area.
  • Ordered goods from various vendors to maintain store merchandise levels.
  • Communicated with vendors to discuss order discrepancies, and returned damaged merchandise or incorrect orders.
  • Maintained a safe working environment with strict adherence to safety protocols and guidelines.
  • Documented shipping and receiving records to confirm receipt of orders.
  • Operated forklifts and hand trucks to restock department supply locations.
  • Assisted with hiring, training and mentoring new staff members.

Stock Clerk

City of San Antonio
01.2001 - 01.2003
  • Trained new employees on best practices for effective stock control, increasing team efficiency.
  • Performed inventory control, such as counting, and stocking merchandise.
  • Maintained effective team member communication.
  • Utilized forklift or pallet truck to load, unload, transport and store goods.
  • Inspected incoming and outgoing shipments to identify discrepancies with records.
  • Compared shipping orders and invoices against contents received to verify accuracy.

Shipping and Receiving Technician

Alamo Community College District
01.1996 - 01.2001
  • Facilitated seamless communication between departments to avoid redundancies in the supply chain process, resulting in improved coordination.
  • Enhanced shipping and receiving efficiency by implementing a barcode tracking system.
  • Reduced shipping errors by conducting thorough quality checks before dispatching orders.
  • Proactively identified potential bottlenecks within shipping processes and suggested solutions that led to reduced lead times.
  • Trained new team members on company procedures, ensuring a smooth onboarding process and seamless integration into the workforce.
  • Received incoming shipments, compared contents against associated records and transmitted to proper department.
  • Used pallet jacks and dollies to load and unloaded goods from trucks and containers.
  • Communicated with vendors and suppliers to verify timely delivery of goods.
  • Verified orders by comparing names and quantity of items packaged with shipping documents.
  • Sorted and delivered materials to different work areas and staff.
  • Inspected incoming and outgoing shipments to identify discrepancies with records.
  • Processed required paperwork to expedite handling of shipped and received goods.

Education

Some College - Business Management

Palo Alto College
San Antonio, TX
01.1995

High School Diploma -

LUCEY LANEY HIGH
AUGUSTA, GA
05.1988

Skills

  • Expertise in Department Systems

  • Critical Thinking Skills

  • PeopleSoft Application Expertise

  • Experience with SAP Systems

  • Kronos TMA

  • Proficient in Office Equipment

  • Budget management

  • Procurement Management

  • Cost Comparison for Vendors

  • Leadership in Supervision

  • Training of employees

  • Industry expertise

  • Teamwork and collaboration

  • Customer service

  • Problem-solving skills

  • Time management

  • Multitasking Abilities

  • Excellent communication

  • Reliability

  • Computer skills

  • Understanding customer needs

  • Customer service excellence

  • Shipping and receiving

  • Calm under pressure

  • Phone etiquette

  • Microsoft office

  • Data entry

  • Conflict resolution

  • Administrative and office support

  • MS office

  • Time management abilities

  • Stock management

Professional Highlights

  • #1 Local Sort in Central Texas 3 months in a row
  • Reduced Injury Claims 100% by Implementing Safety Training and Awareness
  • Top Local Sort for ‘No Employee Accidents or Injuries for 5 years

Timeline

Business Services Specialist II

UTSA
02.2023 - Current

Administrative Assistant-Office of the Chief of Police

City of San Antonio
10.2021 - 08.2022

Senior Administrative Associate

UTSA
04.2018 - 12.2021

ADMINISTRATIVE ASSOCIATE I/II

UTSA
10.2009 - 04.2018

LOCAL SORT SUPERVISOR

UPS
01.2004 - 01.2010

Storekeeper

UTSA
01.2003 - 01.2004

Stock Clerk

City of San Antonio
01.2001 - 01.2003

Shipping and Receiving Technician

Alamo Community College District
01.1996 - 01.2001

High School Diploma -

LUCEY LANEY HIGH

Some College - Business Management

Palo Alto College

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