John McNulty
New York,NY
Summary
Experienced Office Manager and administration professional with 7 years of experience in overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines.
Overview
21
21
years of professional experience
Work History
Office Manager Temp
Qontigo/Axioma Inc.
New York, NY
08.2023 - 05.2024
- Ordered supplies and equipment to maintain adequate inventory levels.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Managed office inventory and placed new supply orders.
Office Manager
Plus Company
New York, NY
06.2022 - 05.2023
- Led a fast reconditioning of the office for four more agencies that moved into the Mekanism office space during the agency's holding company acquisition.
- Adjusted quickly from managing one agency to five different agencies at once.
- Reorganized the office layout to accommodate new office staff and supported HR with a F&Q guide to help acquaint all new employees to their new environment within the office.
- Introduced several social onboarding events for new agencies and their employees.
- Conducted fire and safety seminars with building management and new office employees.
- Managed office budget for food, beverage, coffee, catering, and office supplies.
Office Manager and Culture Leader
Mekanism
New York, NY
03.2019 - 05.2023
- Managed the agency's crosstown office re-location in Manhattan alongside the leadership team.
- Handled all communication and coordination for the new/old office buildings.
- Supervised vendors, unboxed and cataloged all MEK property, as well as organized and handled logistics with the moving company.
- Prepared the new office for opening, creating a fully functional office environment - leading meetings with building management to ensure all building rules and safety protocols were in place, working side-by-side with the MEK project management team.
- Lead the agency's meetups (i.e., company wide meetings in-person and virtual, the annual MEK in-person Summit/off-site and more).
- Monthly planning for creative development around event themes, event promotion, budget approvals, vendor selections, guests list coordination, and more.
- Guest management and leading VIPs interactions.
- Served as an essential worker (COVID-19), serving as lead to the agency's office services department.
- Established safety protocols for staff, including removal and safe storage of all items from open areas, including employee desks, handling on-site onboarding and off-boarding by supplying and shipping boxes with "First Day" materials, and shipping IT equipment to our People in need of making an at homework environment.
- In partnership with the agency's CEO, I led the agency's "Return to Work" program in adherence with CDC rules. During this time, I prepped the office with additional safety protocols and safety supplies, implemented new ideas around how the office could be a safe place and monitored the attendance of all agency visitors with a Covid screening tablet, mask mandate, and supplying sanitizer and any other safety materials needed.
- In partnership with HR, alerted the Talent team of any Covid employee related concerns.
- Kept the agency's culture thriving and led hybrid/remote agency events/celebrations.
- Drove a culture of inclusivity for the DE&I team.
- Brought to life ideas that fostered a positive work environment for staff and clients.
- Created and led daily events and touch points throughout the week to drive employee engagement with each other.
- Led many of the agency's Culture Club initiatives as well as DE&I Town Hall presentations and events.
Hair, Wig, and Makeup Supervisor and Designer
Broadway, Off-Broadway
New York, NY
01.2003 - 11.2018
- Hair and Makeup supervisor for 13 Broadway shows.
- Designed and supervised the 2014 Broadway production of "Of Mice and Men" at the Longacre Theater.
Education
Playhouse West Brooklyn Lab
01.2018
L.I.B.S. ( Learning Institute of Beauty and Science )
01.2003
Rochester Adams High School
09.2000
Skills
- 4 years of Office Manager and Culture Leader experience
- Skilled in monthly budget planning and reporting expenses for the executive team
- Proficient in Office Management software, including Microsoft Word, Excel and PowerPoint
- Effectively assisted CEO and other executive leadership on multiple projects and tasks
- Goes above and beyond to ensure office guests feel welcome and ensures the office environment is ready for all employees, guests, and clients when visiting
- Experienced in working with vendors to ensure events at the office run successfully
- Communicates directly with building management to ensure the office and employees adhere to the rules and safety protocols of the building
- Works closely with HR to help with onboarding and off-boarding needs
- Excels at delivering a positive and optimistic attitude as a cheerleader for the team and a caretaker to all
Timeline
Office Manager Temp
Qontigo/Axioma Inc.
08.2023 - 05.2024
Office Manager
Plus Company
06.2022 - 05.2023
Office Manager and Culture Leader
Mekanism
03.2019 - 05.2023
Hair, Wig, and Makeup Supervisor and Designer
Broadway, Off-Broadway
01.2003 - 11.2018
Playhouse West Brooklyn Lab
L.I.B.S. ( Learning Institute of Beauty and Science )
Rochester Adams High School
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