Summary
Overview
Work History
Skills
Timeline
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John Savage

Seattle,WA

Summary

Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. Over 9 years of experience supporting leaders in management and executive roles. Goal-oriented with ability to meet long-term goals through daily organization. Dedicated to getting the most efficiency out of the role and improving quality of life for Executives.

Overview

12
12
years of professional experience

Work History

Executive Assistant

Microsoft (Contract)
07.2023 - Current
  • Updated spreadsheets/various logistics tracking
  • Created presentations to support executives and boost team productivity.
  • Organized and coordinated conferences and monthly meetings for a Partner level Executive.
  • Created expense reports, budgets, worked with leadership to help create new hardware standards for teams.
  • Facilitated onboarding, purchasing, guidance and setup for new hires.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Coordinated events and worked on ad hoc projects.
  • Helped coordinate and plan team events for up to 150 people.

Executive Assistant

Expedia Group (Contract)
08.2021 - 05.2023
  • Managed calendar and time of two VP's on Finance Team
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Processed travel expenses and reimbursements for two VP's.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Created expense reports, budgets and filing systems for management team.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Researched, proposed and implemented vendor agreements to decrease costs and improve services.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for visiting Executives and Clients.
  • Organized and coordinated conferences and monthly meetings for two VP's
  • Worked with senior management to initiate new projects and assist in various processes.

Personal Executive Assistant

Jim Badger (Private Sector)
09.2020 - 08.2021
  • Updated executive on changing business needs by thoroughly documenting internal and client meetings.
  • Oversaw personal and professional calendars and coordinated appointments for future events.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes and new startup activity.
  • Displayed absolute discretion at handling confidential information.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Streamlined operations and prioritized tasks, allowing to increase productivity.

Executive Assistant

Microsoft (Contract)
10.2018 - 05.2020
  • Managed the calendar of Senior Leadership of the Xbox Team
  • Ran successful meetings, events (online), remote setups, new hires, and travel during Covid-19 WFH Timeline
  • Coordinated and managed wide variety of events – from C+ Exec meetings to intern appreciation events to product presentations and business guest visits
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • During unprecedented Quarantine kept intern program running smoothly including onboarding and hardware logistics to over a dozen interns located globally
  • Managed office space for over 150 employees – including coordinating optimal WFH situations during Quarantine
  • Reduced hardware budget by 15% while still providing all the latest and best tech for employee productivity
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Full support for Directors of G4E Xbox and Xbox Safety

Executive Assistant

Amazon
02.2015 - 10.2018
  • Managed Director calendar, travel logistics and budget, team event management
  • Creation of new space processes that optimized team space, unity and coordination
  • Organized and supervised large scale team moves across multiple locations
  • International travel logistics, planning, scheduling and event management
  • Created Sharepoint that allowed for better team organization and communication and elimination of non-essential meetings
  • Managed space for over 300 team members including office delegation, setup and moves
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Handled all scheduling and logistics planning for conferences and monthly meetings.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.

Business Administrator / EA

Microsoft
10.2011 - 01.2015
  • Coordinated and managed calendars for upper Program Managers and Directors
  • Supervised and initiated on and off site events with attendee size up to 350
  • Implementation and creation of new media to showcase products and projects
  • Managed inventory, ordering, budgeting for team of over 250 employees and interns
  • Extensive event coordination, travel and logistic arrangement for both team members and outside business guests and lecturers
  • Extensive knowledge of internal MS tools Headtrax (EC now), MyOrder, MSExpense, MSTravel, Sharepoint, etc.
  • Supported Directors and Managers of teams such as MSR, Visual Studios and Hardware Lab
  • Managed the posting, screening, hiring and onboarding process for new hires and interns
  • Implemented Organization Lending project that increased efficiency and time management while optimizing inventory and budget

Skills

  • Knowledge of all Microsoft Internal tools
  • Advanced MS Office Suite
  • Travel Administration
  • Scheduling
  • Expense reporting
  • Budgeting
  • Project Management
  • Travel coordination
  • Administrative support
  • Conference planning
  • Schedule Management
  • Report analysis
  • Social Media Knowledge
  • Event Coordination

Timeline

Executive Assistant

Microsoft (Contract)
07.2023 - Current

Executive Assistant

Expedia Group (Contract)
08.2021 - 05.2023

Personal Executive Assistant

Jim Badger (Private Sector)
09.2020 - 08.2021

Executive Assistant

Microsoft (Contract)
10.2018 - 05.2020

Executive Assistant

Amazon
02.2015 - 10.2018

Business Administrator / EA

Microsoft
10.2011 - 01.2015
John Savage