John Williams

• Supervising Accounts Payable transactions in the company on daily basis, including processing invoices for payment, following up on payable…etc all in compliance with and adherence to the Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), and accounting and financial policies and procedures
• Administering The company Accounts activities and ensuring that all related transactions are completed accurately and in a timely manner
• Resolving any accounting inconsistencies upon balances or reconciliations, and refer to the Accounting Manager in the abnormal cases
• Assisting in end-of-month closing by maintaining lists of Accounts Payable as well as the general ledger
• Ensuring that expense reports are coded properly while preparing and approving vouchers for payment
• Following up on suppliers and vendors, and administering related accounts payments and reconciliations
• Supervising and contributing to the preparation of relevant Account Payables reports including Inter companies reconciliations on daily, monthly, quarterly and on an annual basis, and ensuring they are prepared accurately and in a timely manner
• Executing verification procedure on all Accounts Payable financial reports and transactions
• Interacting with internal and external auditors and participating in period end audit by providing documents and materials as required.

• Review and approve direct reports timecards in Kronos
• Write/conduct performance appraisals for direct reports
• Handle e-mail & telephone inquiries
• Backup for other Supervisors in their absence
• Assist in other AP assignments when requested
• Processing all international wire
• US and Canadian American Express Card Account Reconciliation AP Administrator
• Responsible for daily review / reconciliation of bank reports
• Review daily vendor maintenance report
• Process manual payment runs as needed
• Investigate and resolve ACH & EFT bank rejections
• Prepare and apply manual wires for domestic and international vendors
• Review and post invoice batches
• Working directly with project manager and accounting to resolve issues.

• Control and Vendor Master activities for the Enterprise Shared Service (ESS) Accounts Payable Team
• Specifically, the staff member will provide non-production accounting activities for the Vendor Payables and Expense Reports departments
• Create new vendors and maintain vendor database in financial system
• Maintain vendor documentation for vendor setup and maintenance
• Identify/status inactive vendors
• Identify 1099 reportable vendors using IRS guidelines
• Identify 1042 reportable vendors using IRS guidelines
• Review bank statements for vendor changes
• Work with internal and external customers regarding vendor setup and maintenance
• Participate in interdepartmental projects involving third party application implementation
• Participate in interdepartmental projects to merge offline entity vendors into ERP system
• Post vendor invoices and adjustments
• Coordinate and monitor EDI file processing
• Complete SOX audits/certifications
• Create disbursement files
• Complete various reporting requirements.

• Supported, managed, and administered contract and invoice processes for Operations (Ops), Information Solutions (IS) and PMO
• The Contract & Invoice Specialist defines and facilitates communication between the Finance Departments business areas in order to deliver products and services according to plan and within budget
• This position will be the key contact for Contracts and Invoices within the department, as well as acting as the liaison with the Sourcing Department
• Strategy & Planning
• Monitored and analyzed trends in invoicing and contractual agreements in order to make recommendations for the future, and to identify areas for possible savings
• Continually reviewed and ensured best practice policies and procedures were in place for contracts and invoices in a manner that best protects company interests
• Operational Management
• Key contact for all contract and invoicing processes within department
• Processed all requisitions and invoices in a timely manner; as well as performed status tracking to ensure completeness
• Assisted Sourcing Department as needed in developing and implementing purchasing policies and procedures, including those for equipment, hardware, and software
• Enforced supplier and outsourcer timelines, service level agreements and guidelines to the organization ensuring timely renewals
• Developed reports to provide internal customers with relevant data to assure budget adherence
• Where necessary, provided appropriate contract and invoice information to accounting and purchasing departments
• Maintained/updated contract database
• Processed 300 invoices weekly
• Prepare and submit customer invoicing in accordance with assigned customer contract requirements
• Constantly monitor assigned customer contacts to ensure that billing is in conformance with the contract requirements
• Month-End closing ensure that all assigned customer contract revenue is billed and accounted for
• Minimize the need to accrue revenue
• Assist with reconciling billing to revenue forecasts
• Resolve customer disputes in a timely manner
• Maintain excellent rapport with customers
• Analyze outstanding receivable balances
• Pursue collections.

GPA: 3.7