Karen A Mills
Summary
Performance and motivated driven Supply Chain professional with over thirty plus years of solid leadership and experience in Medical and Surgical Operations. Possessing efficient communication and supervisory /management skills to assist leadership with organizational strategies, staff engagement and regulatory compliance's.
Overview
28
28
years of professional experience
1
1
Certification
Work History
Implant Coordinator /Surgical Inventory Specialist
Children's Healthcare of Atlanta at Egleston Hospital
Atlanta, GA
01.2019 - Current
- Oversee a multi million plus of implant inventory for Orthopediatrics, Cardiac, ENT, Neurology, Urology, Plastic and Opthalmology services.
- Collaborate with major vendors such as Medtronic, Synthes, Smith & Nephew, Zimmer, Arthrex and Cardinal to name a few. Ensuring implants and disposables are ordered in a timely manner for surgical use.
- Maintain count sheets for implants trays, including: adjustments, additions and deletion of implants.
- Utilize reports such as, the Surgical forecast to monitor patient flow activity to ensure supplies are ordered in a timely manner and readily available to the surgical & clinical staff.
- Monitor inventory by daily cycle counting to ensure supply levels are sufficiently allocated according to established practices.
- Interact with the Purchasing Department to ensure requested purchase orders are approved & EDI in na timely manner.
- Collaborate with clinicians to identify fluctuations in supply utilization and work with vendors to procure products for substitution to continue operating room functions.
- Interact with sourcing team to introduce new products for value analysis as requested by surgical team.
- Process bill only's and reconcile outstanding invoices to Accounts Payable to ensure invoices are paid in a timely manner.
- Interact with Operation Room Auditors daily to verify implant utilized in surgical cases are accurately charged.
- Act in a supervisory capacity when supervision is limited. Lead staff organizational huddles to inform staff of any hospital & departmental updates, including staff engagement, successes & deficiencies.
- Collaborate with hospital leadership on Environment of Care concerns to ensure departmental compliances are met to satisfy a regulatory survey.
- Organize and coordinate the transfer of operating room equipment and supplies between campuses or other medical facilities in the surrounding area ex: Piedmont, Emory, Wellstar.
- Performed routine office tasks, including copying, answering telephones, file management and data entry, to keep operations at optimal levels and better serve internal and external customers.
Site Administrator Procurement & Support Services
New York Presbyterian Hospital
New York, NY
09.1995 - 10.2018
- Overseen day to day operations of sixty employees,which cover Supply Chain, Linen Distribution,Mailroom Service,Morgue, Patient Transport and Equipment Center for a three hundred bed hospital.
- Maintained JIT freight with selected vendor (Cardinal Valuelink) . With a rolling perpetual inventory of $400,000. Maintaining a 96 hour on site disaster supply.
- Overseen shipping & receiving activities while utilizing Cardinal Opti- Freight program to reduce and maintain shipping cost.
- Created purchase orders and prepare vendor invoices for processing to accounts payable.
- Assisted senior leadership with capital requests for non clinical projects.
- Partnered with clinicians to promote standardization of supplies for cost saving initiatives.
- Supported management strategies with senior leadership to move the organization towards it's established goals.
- Improved employee engagement by conducting training classes, holding 1:1 meetings and leading special workshops for team building.
- Processed and monitor payroll activities to ensure staff are adhering to policy.
- Coordinate & assist various hospital leadership with regulatory compliance's during Joint Commission, Department of Health and CMS surveys, mainly focusing on potential environment of care concerns.
- Created metrics to determine inefficiencies and identify areas for improvements to reduce and maintain budgets in linen and supply utilization.
- Prepared financial and resource planning reports using optimization software utilizing Lawson Software to monitor OTPS.
- Assisted with KPI/RFI/RFQ with Procurement & Sourcing Teams.
- Procured various rental equipment from selected vendors to maintain patient care functions.
- Performed human resource administrative duties include; hiring, training, talent development, performance evaluations, counseling and termination, if necessary.
Education
Bachelor of Science - Business Administration
Mercy College
Associate of Applied Science - Business Administration
Bronx Community College
Skills
- Team leadership & Mentoring
- Detailed & customer service-orientated
- Multi- tasker in a fast pace environment
- Utilize critical thought processing
- Data Analysis
- Project Management Skills
Affiliations
Microsoft-Outlook, Powerpoint, Excel, Office, Kronos TimeKeeping System, API/SYMPIR Time & Attendance system, EPIC, Lawson Portal, Workday Supply Chain Management ,OmniCell, Workday HRIS Application, SPM, Tecsys.
Certification
- HPSA/ Certified Registered Central Sterile Technician -CRCST-#547229
- State of Georgia License Insurance Agent -#3571333
Timeline
Implant Coordinator /Surgical Inventory Specialist
Children's Healthcare of Atlanta at Egleston Hospital
01.2019 - Current
Site Administrator Procurement & Support Services
New York Presbyterian Hospital
09.1995 - 10.2018
Bachelor of Science - Business Administration
Mercy College
Associate of Applied Science - Business Administration
Bronx Community College
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