Jolene Collins
Bozeman,MT
Summary
Organized and dependable candidate successful at managing multiple priorities in a fast paced environment. Willingness to take on added responsibilities and problem solve to meet team goals.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Operations Logistics Manager
Remote
11.2021 - Current
- Represent WDS's core values of Safety, People, Mission both internally and and out in field
- Managing multiple projects and deadlines remotely with little supervision in the fast paced industry of Insurer Wildfire Risk Management
- Problem solving to develop new processes team and company wide as company continues to rapidly grow and serve over twenty states
- Booking and maintaining travel process of 100+ field employee travel to and from incidents and duty stations with a budget of 2M
- Create and maintain the resource schedule of 100+ vehicles
- Assist in planning, logistics, and execution of eight onboarding orientations over the course of fire season
- Represent team in virtual and in person onboarding of new field employees
- Create and maintain database of sensitive field employee information for the purpose of travel booking and record keeping
- Review field deliverables for accuracy and make necessary corrections
- Work daily with field personnel liaisons and battalions to ensure accurate population of the daily status spreadsheets and reports
- Working with fleet and warehouse department to procure, track, and distribute gear to seven different resource coordination centers
- Taking corporate trips to other states to teach and instruct at orientations to groups of 25-50
- Assist in project planning for current fire season as well as looking ahead at future vision of company,
- Providing administrative support to the Senior Director of Operations and other executive management as needed
- Managing Operations Logistics Team members who are remote and in office with a positive attitude and leading by example through change and adversity
Contracting Officer
Wildfire Defense Systems
11.2021 - Current
- In addition to current Logistics role, serving as Alliance contracting officer working to sign multiple third party contract drafts annually as well as tracking supporting documentation throughout the fire season
- Maintaining excellent representation of company values and mission to current and potential new third party subcontractors
- Developing and integrating contract management templates, methods and processes to streamline agreements
- Serving as lead negotiator and business contact for partner procurement process
- Meeting contracting deadlines while simultaneously completing normal logistics daily tasks mentioned above
- Editing contracts to reflect edits made by Associate Director of Policy and Communications
- Presenting contracts to CEO and executive team for final review
- Executing finalized contracts for signature to third party subcontractors
- Filing and maintaining all contract drafts and supporting documentation
Data Entry Processor
Wildfire Defense Systems
04.2021 - 11.2021
- Entered numerical data into databases with speed and accuracy using 10-key pad
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports
- Scanned documents and saved in database to keep records of essential organizational information
- Managed workflow scheduling, data entry and accuracy verification for large data projects
- Assisted with projects in Salesforce
- Used Microsoft share point, excel and power point
- Used Power BI and BQE Core
- Trimmer and Quality Assurance Member
Grizzly Pine
10.2020 - 04.2021
- Printed labels, packaged boxes and loaded into weighed containers once approved for transportation to storefront
- Carefully maintained plant health through watering and proper fertilization to minimize losses and waste
- Assisted with maintenance and installation of irrigation equipment in grow
- Planted, cultivated and harvested marijuana plants to comply with state of Montana standards and laws
- Trimming up to a half pound of marijuana per day while minimizing waste and maximizing presentation
Gravel Tester
MK Weeden Construction
07.2020 - 11.2020
- Performed various quality insurance testing on gravel construction materials for construction of State owned road
- Collaborated with Department of Transportation and State of Montana on records analysis to insure road was being constructed in accordance to state standards and regulations
- Adhered to all reporting requirements for job activities, safety issues and on-site incidents
- Loaded, unloaded and moved testing material to and from storage and production areas
- Maintained State certified gravel lab solo with minimal supervision
- Maintained company truck and all tools independently throughout duration of the job
- Completed tests in high stress enviornment under pressure to insure the job would not be halted
Printing Associate and Administrative Assistant
Selbys
03.2020 - 07.2020
- Managed about 100 print orders a day, ranging from construction plans to commercial signs
- Was main printing associate for Yellowstone Club
- Scanned digital files onto hard drives
- Took phone orders as well while simultaneously managing email order inbox
- Performed receptionist duties such as answering the phone, greeting customers in the store, and billing
Accounting Assistant
Heart 4 Ranch
09.2019 - 05.2020
- Worked in Quickbooks and TurboTax Extensively
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
- Worked width accounts receivable and accounts Payable to reconcile monthly accounts
- Communicated with suppliers to reconcile invoice payments.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Accounting Assistant
Heart 4 Ranch
09.2019 - 05.2020
- Worked in Quickbooks and Turbo Tax to prepare a farm estate's back taxes as well as factoring in the depreciation of farm assets and loan payments
- Worked in accounts receivable and accounts payable
- Reconciled accounts that were behind by years
- Kept consistent and detailed records both digitally and by hand
Dominos Delivery Driver
Dominos
11.2019 - 03.2020
- Kept delivery vehicle clean and neat to maintain company's professional reputation
- Met promised delivery times consistently by using GPS software to spot and avoid traffic delays
- Managed cash bank of $500-$1000 per night
- Worked with sanitation to prepare food and maintain cleanliness of the store
Marketing Assistant
Space Invaders Marketing, Pivotal Companies
09.2019 - 02.2020
- Partnering with MSU to distribute marketing materials for affordable housing on campus
- Placing packets, flyers, and business cards on campus
- Passing out marketing materials downtown and networking to local businesses in downtown Bozeman about affordable housing on campus and offering them marketing materials to keep at their business if they wanted to
- Working independently with no supervision, communicating with my supervisors who were headquartered in GA
- Independently managing my time to distribute marketing materials in an efficient and professional manner
Flagger and Scale Operator
MK Weeden Construction
03.2019 - 12.2019
- Actively alerted construction crew about vehicles failing to obey signals, preventing accident and injury
- Controlled flow of traffic through construction areas and work zones on construction job that was owned by Federal Highways
- Collaborated with State of Montana and Federal Highways to insure safety was being conducted in accordance with standards and policies
- Provided essential instructions to foremen, crew chiefs and other flaggers
- Operated weigh scales to weigh gravel and other construction materials in accordance with state and federal regulations
- Maintained state approved scale house solo with minimal supervision
- Served as communication liaison for jobsite
Manager
07.2016 - 03.2019
- Worked flexible hours across night, weekend and holiday shifts
- Managed a team of 10 employees at local Subway Franchise
- Completed inventory and ordering for store
- Completed weekly schedule for full time and part time employees
- Increased sales by 10% over 3 month period by implementing upselling and excellent customer service
Cashier
Town Pump
04.2017 - 12.2017
- Worked flexible schedule and extra shifts to meet business needs while working at Subway Franchise that was in the same building
- Reported shoplifting, theft and drive-offs to law enforcement
- Carded all customers to prevent 5 potential alcohol and tobacco stings
Waitress
Three Forks Cafe
04.2016 - 11.2016
- Displayed enthusiasm and promoted excellent service to customers, successfully increasing referrals and walk-in business.
Education
High School Diploma -
MT Three Forks High School
Skills
- Working various shifts remotely
- Proficient in Microsoft platforms
- Corporate Communications- Internal and Client Facing
- Three years of administrative experience
- Powerpoint group presentation at onboarding orientations
- Working independently and collaboratively with positive forward thinking attitude
Accomplishments
- National Honor Society Member- Three Forks High School
- 4H Member and Leader for 7 years
- Community Volunteer at Heart of the Valley Animal Shelter
Certification
LinkedIn Learning:
- Excel: LookUp Functions in Depth
- Learning Personal Branding
- Foundations of Diversity, Equity, Inclusion, and Belonging
- Getting Started as a Project Coordinator
- Operations Excellence Foundations
Affiliations
Wildfire Defense Systems:
DEI Committee Member
Employee Engagement Committee Member
Timeline
Operations Logistics Manager
Remote
11.2021 - Current
Contracting Officer
Wildfire Defense Systems
11.2021 - Current
Data Entry Processor
Wildfire Defense Systems
04.2021 - 11.2021
Grizzly Pine
10.2020 - 04.2021
Gravel Tester
MK Weeden Construction
07.2020 - 11.2020
Printing Associate and Administrative Assistant
Selbys
03.2020 - 07.2020
Dominos Delivery Driver
Dominos
11.2019 - 03.2020
Accounting Assistant
Heart 4 Ranch
09.2019 - 05.2020
Accounting Assistant
Heart 4 Ranch
09.2019 - 05.2020
Marketing Assistant
Space Invaders Marketing, Pivotal Companies
09.2019 - 02.2020
Flagger and Scale Operator
MK Weeden Construction
03.2019 - 12.2019
Cashier
Town Pump
04.2017 - 12.2017
Manager
07.2016 - 03.2019
Waitress
Three Forks Cafe
04.2016 - 11.2016
High School Diploma -
MT Three Forks High School
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