Jolie Douglas
Arlington,TX
Summary
Organized and dedicated Sr. Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
19
19
years of professional experience
Work History
Administrative Assistant II
University Of Texas At Arlington
Arlington, Texas
07.2021 - 01.2022
- Assisted VP and managed 60-75 employees with arranging travel, event registrations, submitting travel requests, expense reimbursements, non-travel expense reimbursements and calendar management.
- Processed payments, budget transfers, purchase requests, and other financial duties.
- Reconciled procurement card statements, maintains purchasing contracts, and records retention/file maintenance. Assists with reconciliation of statements of accounts. Prepares hiring and clearance paperwork for student workers, and assists with hiring and clearance paperwork for staff as needed, including hiring paperwork, keeping employee files, absence reports and time entry for payroll.
Office Manager
Cathy L. McGinnis, LCSW & Associates, PLLC
Arlington, Texas
06.2019 - 07.2021
- Managed budgets, appointment scheduling for 25-30 patients, employee itineraries and accounts to improve productivity initiative.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Coordinated special projects and managed schedules. Established protocol and step-by-step process for subpoenas, court testifying and proper communication with attorneys.
- Initiated timely project management within budget constraints for multi-faceted problems concerning licensed counselors.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
Sr. Administrative Assistant
Lockheed Martin, MFC
Grand Prairie, TX
06.2015 - 12.2016
- Maintained personal schedule, professional calendar and individual appointments for senior staff members.
- Supported program operations by preparing and updating documents, reports and spreadsheets. Personally responsible for steam-lining LMS Compliance training portal into SharePoint spreadsheet with over 500 employees.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Arranged business travel details for company employees per supervisor requirements.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Coordinated trainings for new team members, overseeing onboarding details.
Administrative Office Coordinator
ADT Security Systems
Fort Worth, TX
06.2000 - 06.2015
- Prepared detailed documents and reports in adherence administrative processes.
- Transcribed meeting minutes for management's records.
- Oversaw appointment scheduling and itinerary coordination for both management and sales force.
- Developed and implemented office management procedures to increasing training team productivity and accuracy.
- Organized spaces, materials and catering support for internal and client-focused meetings.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
Education
No Degree - Nursing
Tarrant County College
Hurst, TXSkills
- Strong Organizational Skills
- Microsoft Office Suite
- Report Preparation
- Meticulous Attention to Detail
- Multitasking and Time Management
- Calendar Management
- Payroll Administration
- Travel Coordination
- Accounting and Bookkeeping
Timeline
Administrative Assistant II
University Of Texas At Arlington
07.2021 - 01.2022
Office Manager
Cathy L. McGinnis, LCSW & Associates, PLLC
06.2019 - 07.2021
Sr. Administrative Assistant
Lockheed Martin, MFC
06.2015 - 12.2016
Administrative Office Coordinator
ADT Security Systems
06.2000 - 06.2015
No Degree - Nursing
Tarrant County College
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