Summary
Overview
Work History
Education
Skills
Timeline
Generic

Joni McDonough

Santa Cruz,CA

Summary

Result orientated administrative professional with excellent written and verbal communication skills seeking a challenging opportunity to make a positive contribution to the organization. Attentive accounts payable clerk with several years of experience the field account management. Dedicated to fantastic client services, on-time payments and detailed documentation. Friendly and careful worker known for resourcefulness and reliability.

Overview

12
12
years of professional experience

Work History

Accounts Payable Clerk

Dream Inn Santa Cruz
Santa Cruz, CA
05.2023 - Current
  • Prepared checks for payment of vendor invoices on a timely basis.
  • Ensured proper authorization for all purchases made by the organization.
  • Entered data into accounting system to maintain accurate financial records.
  • Verified accuracy of coding on invoices prior to processing payments.
  • Processed invoices and payments in accordance with company policies and procedures.
  • Maintained accounts payable files and records in an organized manner.
  • Assisted with month-end closing activities as needed.
  • Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
  • Managed vendor relationships through prompt communication of payment information.
  • Reconciled vendor statements, investigated and resolved discrepancies.
  • Researched and responded to inquiries from vendors regarding invoice status or payment issues.
  • Coded invoices to maintain organized and accurate records.
  • Balanced daily cash drawers, verified receipt totals and documented transactions.
  • Managed safe deposit boxes and distributed keys as needed.
  • Counted and sorted currency, coins, checks and credit card payments accurately.
  • Maintained records of all cashier activities for audit purposes.

Document Control Specialist

Threshold Enterprises Ltd.
Scotts Valley, California
05.2022 - 05.2023
  • Onboarding new CM's and new projects
  • Need documentation like NDA's or Certificates, MMR's, Specs
  • Aid in freight request quotes and BOL's, COA, BPRS during the receiving
  • Track and report receiving
  • Shipping discrepancies
  • Damage claims
  • Accounting discrepancies
  • Initiating purchase order support
  • Coversheets- data gathering (item cost sheet and purchase history request)
  • Printing, scanning, linking in NAV, organize documents on F driver folders
  • Legacy-verify spec alignment
  • Buyer support
  • Request documents and follow up with vendor's
  • Request documentation from vendors that are missing in any stage of the CM process.
  • Set up New Vendor calls using Teams.
  • Certify: Handled the CM's credit card expenses for company travel etc.
  • BOX: requests documents to input into system for Contract Manufacturing and Quality Control.
  • Tracegains: request and add supplier information for Quality Control. Add ingredients into Threshold supplied component list. Research BOM (bill of materials) against the Quote from the vendors.

Accounts Payable Clerk

Threshold Enterprises Ltd.
Scotts Valley, California
03.2019 - 05.2022
  • Prepare credit applications for new Vendors and making sure the references are for the right Vendor.
  • Onboard new vendors in Trace Gains. Check daily.
  • 6 Freight companies: Process invoices, work closely with the owner to get invoices signed off.
  • NAV program: Enter consultants, temps, utilities, and post for payment.
  • Change addresses, add new vendors [bill to address, posting details, payment Terms, vendor posting group, A/P person and buyer].
  • Temps: Print out weekly timesheets, check that the departments are correct and review invoices for worked hours. Call agencies when I dispute a charge or need questions answered.
  • Request W9 's: Review and check bill to address
  • Certify: Review the credit card chargers and reimbursements, making sure the receipts are attached. Check credit card account are correct. Kick back to wallet if there are issues with the charges or if the expenses are incomplete. Approve the expense transaction.
  • Rents: post 15 invoices monthly. Give to owner for signature.
  • Utilities: Handle 7 Verizon Business accounts, review each invoice making sure the totals are correct.
  • PG&E: Handle 2 accounts. Review invoice and if there are problems contact the DMV: Process registration, get checks printed and sent in a timely manner. Keep DMV spreadsheet up to date.
  • Wires and check requests: First of every month prepare 6 wires and check requests.
  • Outlook: Go to APInvoicesonly to check for invoices. Receive and send numerous emails.
  • Add dates to calendar.
  • When requested send CA & VA resale certificates to vendors.

Accounts Payable Clerk

Santa Cruz Staffing LLC; Salud Para La Gente
Santa Cruz, California
07.2018 - 03.2019
  • Receives all invoices & record receipt for recording purposes
  • Ensure all Purchase Orders match the corresponding invoice before processing
  • Once P.O.'s and invoices are reconciled with the correct signage, enter into accounting system.
  • Prepare check runs weekly and ensure all necessary information is attached.
  • Provide backup support for Payroll Clerk with processing payroll as needed.

Administration Assistant

Santa Cruz Motorsports
Santa Cruz, California
09.2017 - 08.2018
  • Answer multi-phone lines: Direct to the appropriate technician.
  • Greet Clients
  • Write up work orders
  • Log into All Data for labor times
  • Reconcile statements (Monthly)- File according to due date
  • Kept up with Monthly credits
  • Managed customer repair calls
  • Maintained inventory on parts

Office Manager

Coldwell Banker Real Estate
Aptos & Cupertino, California
09.2013 - 08.2017
  • Greet and announce visitors and direct incoming calls
  • Managed appointments for 65 employees
  • Input new sales and listings into Trident
  • Processing AR & AP for 3 offices including Corporate
  • Heavy communication/interaction with agents and escrow companies
  • Adjust demands for home warranty and purchase price changes
  • Point of contact for escrow services
  • Distribute checks to agents
  • Close out properties in Trident (Real Estate software application)
  • Upload all documents into Homebase
  • Close property in Trident, Homebase, and scan to corporate
  • Go through files to check all documents are present
  • Input properties into MLS
  • More upon request.

Education

Business Administration -

San Jose State University
San Jose, CA

Skills

  • Proper phone etiquette
  • Microsoft Office proficiency
  • Articulate and well-spoken
  • Time management
  • Flexible
  • Meticulous attention to detail
  • Strong problem solver
  • Invoice processing
  • Works well under pressure
  • Customer service-oriented
  • Administrative support specialist
  • Self-starter

Timeline

Accounts Payable Clerk

Dream Inn Santa Cruz
05.2023 - Current

Document Control Specialist

Threshold Enterprises Ltd.
05.2022 - 05.2023

Accounts Payable Clerk

Threshold Enterprises Ltd.
03.2019 - 05.2022

Accounts Payable Clerk

Santa Cruz Staffing LLC; Salud Para La Gente
07.2018 - 03.2019

Administration Assistant

Santa Cruz Motorsports
09.2017 - 08.2018

Office Manager

Coldwell Banker Real Estate
09.2013 - 08.2017

Business Administration -

San Jose State University

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Joni McDonough