Makaila Alvarez
Milpitas,CA
Summary
Highly organized and detail-oriented administrative professional excels in office management and special projects. Resourceful and adaptive team leader with expertise in project management, financial tracking, customer relationship management and marketing. Results-oriented strategic planner with extensive knowledge of industry practices.
Overview
5
5
years of professional experience
Work History
Administrative Associate
SLAC National Accelerator Laboratory
10.2023 - 08.2024
- Provided administrative support to the Chemical Waste Management Coordinator, including scheduling meetings, maintaining records, and managing correspondence.
- Assisting with the preparation and submission of regulatory reports and documentation related to chemical waste management.
- Coordinated and maintained chemical waste inventory databases, and ensured accurate record-keeping.
- Scheduled and tracked chemical waste pickups, ensuring timely and compliant disposal.
- Monitor and update waste management procedures and protocols in accordance with regulatory changes and best practices
- Assist in the preparation and maintenance of compliance documentation, including waste manifests, safety data sheets (SDS), and inspection reports
- Support audits and inspections by preparing necessary documentation and facilitating information requests
Registry Administrator
Quality Built
04.2022 - 10.2023
- Follow RNC processes and workflows for tracking, filing, and distributing official documentation to clients, including HERS verifications
- Enter data into state registries for third-party field results related to projects where Quality Built conducted HERS verifications
- Communicate professionally and positively with clients, team members, and colleagues via phone, email, and in person
- Answer incoming calls as needed and direct them to the appropriate person
- Adhere to company policies, processes, and work instructions
- Supported Clients and Executives with administrative tasks
Administrative Assistant
Itest Inc
02.2020 - 01.2022
- Scheduled meetings and assisted visitors
- Daily office tasks such as filing, typing, copying, binding, scanning, etc
- Maintained Professional communication via phone calls, emails and mail
- Assisted HR by coordinating interviews with potential candidates
- Managed Access databases, converting complex data into easy-to-interpret data
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
Education
Diploma -
Pacheco High School
Los Banos, CA06.2019
Skills
- Excel
- Data processing
- Strategic planning
- Records retention
- Confidentiality
- Project management
- Clerical support
Timeline
Administrative Associate
SLAC National Accelerator Laboratory
10.2023 - 08.2024
Registry Administrator
Quality Built
04.2022 - 10.2023
Administrative Assistant
Itest Inc
02.2020 - 01.2022
Diploma -
Pacheco High School
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