Jordan Hathcock
Andrews,TX
Summary
I am an experienced administrative professional skilled in handling correspondence, filing, and other clerical needs for busy teams. Knowledgeable about financial controls, business practices and standards. Bringing superior communication and time management abilities.
Overview
9
9
years of professional experience
41
41
years of post-secondary education
Work History
Office Personal
Monarch Specialties
Andrews , Texas
05.2022 - 09.2022
- Provided clerical support, addressing routine and special requirements.
- Produced high-quality communications for internal and external use.
- Executed record filing system to improve document organization and management.
- Drug and alcohol testing making sure paperwork was correct and submitted.
- Did imputing for different companies safety stuff in isn and veriforce, tps alert, ncms making sure everything was updated and completed.
Receptionist
Paradigm Physical Therapy
Odessa, TX
01.2021 - 05.2022
- Answer phone calls help patients out with the paperwork get copies and scans of the information
- Make sure everything saves on the device check and make sure we can see them and if they have insurance
- Confirmed appointments, communicated with clients and updated client records.
- Answered central telephone system and directed calls accordingly.
- Provided clerical support to company employees by copying, faxing and filing documents.
Administrative Assistant
Gajekse
Odessa, TX
08.2019 - 05.2020
- Data
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- Sorted and distributed office mail and recorded incoming shipments for corporate records
- Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Office Manager/Bookkeeper
Acid Tech Services
Midland, TX
06.2015 - 05.2019
- Communications
- Created and managed electronic customer records, encompassing data entry and administrative functions related to billing and accounts receivable
- Automated office operations, managing client correspondence, record tracking and data communications in database and case management software
- Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives
- Managed financial documentations such as expense reports and invoices
- Oversaw office financial management, including
- AP/AR and payroll administration
- Managed daily operations within the office by supporting continuous delivery of excellent services and care
- Supported clerical needs including taking messages, scanning documents and routing business correspondence
- Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes
- Updated employee paperwork and records
- Liaised Directly with Customers to Meet Needs and Office Manager/
Bookkeeper
B&L Equipment, Inc, Equipment
06.2012 - 06.2014
- Inc
- Midland,
- Automated office operations, managing client
- TX correspondence, record tracking and data communications in database and case management software
- Oversaw office financial management, including
- AP/AR and payroll administration
- Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members
- Greeted visitors promptly and directed to correct locations
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives
- Managed financial documentations such as expense reports and invoices
- Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes
- Updated employee paperwork and records
- Completed billing, collections and reporting duties on daily basis.
Office Administrator
Gray surface specialties
Midland, TX
11.2011 - 05.2012
- Interacted professionally with both customers and inside personnel, answering questions and responding to phone and email inquiries
- Administered physical and digital filing systems, keeping records well-organized and easily retrievable by team members
- Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests
- Maintained detailed administrative and procedural processes to improve accuracy and efficiency
- Coordinated administrative operations to bolster workflows and improve productivity.
Education
Associate of Arts - Business Management
Western Texas College
Skills
Office supply managementundefined
Timeline
Office Personal
Monarch Specialties
05.2022 - 09.2022
Receptionist
Paradigm Physical Therapy
01.2021 - 05.2022
Administrative Assistant
Gajekse
08.2019 - 05.2020
Office Manager/Bookkeeper
Acid Tech Services
06.2015 - 05.2019
Bookkeeper
B&L Equipment, Inc, Equipment
06.2012 - 06.2014
Office Administrator
Gray surface specialties
11.2011 - 05.2012
Associate of Arts - Business Management
Western Texas College
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