Jorge A. Valenzuela
Phoenix,USA
Summary
Professional with high standards and results-driven approach, prepared for role of Office Manager. Skilled in team collaboration, adaptable to changing needs, and reliable. Proficiencies include administrative management, scheduling, budgeting, and staff coordination. Known for effective communication, problem-solving, and organizational skills.
Overview
14
14
years of professional experience
Work History
Office Manager/Accountant
11.2023 - Current
- Handle day-to-day financial transactions, recording purchases, receipts, sales, and payments
- Reconciling company accounts
- Payroll: Calculating wages, benefits, tax deductions, commissions, and voluntary deductions
- Company Journal Entries
- Managing and administering various HR functions, such as recruitment, hiring, training, and employee relations
- Invoicing through Quickbooks and company Hub
Shipping and Receiving Coordinator
Interior Logistic Group
05.2023 - 11.2023
- Coordinate daily company operations
- Assist in the implementation of policies and procedures, customer/client resolutions, and project management
- Gather and translate all necessary customer and internal data to develop accurate and detailed orders that support successful installation
- Performs accurate and timely entry of customer selection into the order processing system
- Monitor orders using system reports and communicates progress to leadership
- Interacts with internal and external customers daily through clear and concise written and oral communication
- Review job cost data to ensure accurate recognition of revenue
Executive Assistant
Fox Valley Electric
01.2023 - 05.2023
- Oversight of capital funded projects
- Maintained an open line of communication with all finance and accounting departments to ensure all projects were compliant and accurate
- Keep accurate cuff accounts affiliated with assigned projects
- Coded invoices for billing purposes
- Organized reports and submit documents for business owner
- Collected, tracked, and corrected company's finance records
- Supervision of administrative staff whom handled administrative processing pertaining to projects
- Required to conduct occasional field work to ensure project was adhering to scope of work and all time frames
- Acted on behalf of superiors in the event of their absence in carrying out administrative tasks and decisions
Confirmations Coordinator
Interior Logistic Group
06.2022 - 01.2023
- Coordinated and expedited the flow of work and materials within or between departments of an establishment according to production, work, and shipment schedule
- Reviewed and distributed production, conferring with department supervisors to determine progress of work and completion dates
- Compiled reports on progress of work, inventory levels, costs, and production problems
Insurance Agent
Foothills Insurance
10.2021 - 01.2022
- Identified prospective clients through various sources such as leads and referrals
- Identified risk management
- Tracking claims
- Handled policy renewals
Administrative Assistant
Department of Land Use Planning and Zoning
11.2018 - 10.2021
- Oversight of administrative daily operations of the Planning Development and Subdivision Administrative sections within the department
- Created and maintained database for all Subdivision Homesite applicants
- Accurately recorded and tracked data including file and reference number creation, for each project associated with Land Development
- Established an efficient database to record Land Use Action Reports (LUAR), Land Permits, Certificate of Compliance (COC), zoning reviews and planning projects for all projects submitted for review
- Collaborated with community members and outside entities to determine service needs for community enhancement
- Attended project meetings, note-taking, publication of meeting minutes, letters and reports
Office Manager
Gila River Indian Irrigation Drainage District
07.2016 - 08.2017
- Processed and conducted ongoing maintenance and preparation of department financial contracts, renewals, negotiations, interpretations, compliance and maintenance
- Responsible for managing office services by ensuring office operations and procedures were organized, correspondences were controlled, filing systems were designed, requisitions were approved and employee functions were properly assigned and monitored
- Handled, managed, and fulfilled purchase order request for agriculture and construction programs
- Facilitated an open line of communication amongst General Manager and Financial Advising staff on program operations
- Prepared and submitted check vouchers for approval by billing and procurement
- Introduced and informed employee benefits and programming to enhance office morale
- Coordinated with Finance to verify accuracy of program expenditures and budget analysis in accordance with appropriate audit policies and procedures
Enrollment Advisor
Grand Canyon University
12.2015 - 07.2016
- Processed incoming paperwork related to education files
- Handled, managed, and fulfilled purchase order requests
- Facilitated an open line of communication between coordinator and advisor staff
- Submitted check vouchers for approved scholarship awards to the Finance Department
- Advised students on the Higher Education Scholarship application & Policy Manual
- Managed incoming calls and messages
Student Advisor
Gila River Indian Community (GRIC) Student Services
11.2014 - 02.2015
- Developed, maintained, and electronically updated student files in a database for Federal & Higher Education programs while adhering to the Privacy Act
- Provided information on major and university requirements, resources, and the enrollment process
- Developed and maintained partnerships with Universities that the student is attending
- Maintained a constant line of communication with students and their attending institutions via phone and/or email
- Screened and maintained required documentation to ensure GRIC Higher Education Scholarship is being followed
- Performed interviewing, screening, and assessment of GRIC applicants for scholarship, employment assistance, and Higher Education programs
- Participated in recruitment of new students through outreach within the Community events
- Participated in retention of current students
Enrollment Services Processor
Gila River Indian Community Enrollment Census Department
05.2011 - 12.2012
- Processed requests for Enrollment services in a timely and efficient manner
- Assisted community members, districts, and/or Tribal/Federal agencies requesting certification of Indian blood verifications for employment, medical, burial, and other miscellaneous services
- Analyzed files, maintained records, entered data, and created family trees through historical research
- Provided services in conjunction with the Finance Department/Per Capita office for Minor Trust requests
- Verified enrollment for Per Capita applicants utilizing the Progeny Enrollment database, laserfische, and enrollment records to ensure member information coincides with the Per Capita Application System (PCAS)
Education
Doctor of Education - Organizational Leadership/Development
Grand Canyon University
Phoenix, AZMaster’s in Business Management - Master of Science in Leadership
Grand Canyon University
Phoenix, AZ08.2017
Bachelors of Arts - Public Administration/Public Management/Political Science
Arizona State University
05.2013
Associates of Arts - Political Science
Phoenix College
05.2011
Skills
- Proficient in QuickBooks
- Beanworks system
- System Analysis Program (SAP) software
- Microsoft Office Proficient
- MUNIS
- Progeny
- Laserfische
- Technologically Inclined
- Writing Skills
- Public Speaking
- Customer Service
- Financial Experience
- Policy Development
Mastered Skills
- Proficient in QuickBooks
- Beanworks system
- System Analysis Program (SAP) software
- Microsoft Office Proficient – Experience with Word, PowerPoint, Excel, Outlook, MUNIS, Progeny, & Laserfische
- Technologically Inclined – Fast learner with various computer programs required for various positions
- Writing Skills – Ability to efficiently produce concise, organized reports, and memos
- Public Speaking – Confident speaker through leadership experiences
- Customer Service – Strong customer services skills gained through professional experiences
- Financial Experience – Procurement process, Intermediate MUNIS skills, Purchase orders, asset summaries, budget statements
- Policy Development – Involved in implementation and development of policies and procedures
Timeline
Office Manager/Accountant
11.2023 - Current
Shipping and Receiving Coordinator
Interior Logistic Group
05.2023 - 11.2023
Executive Assistant
Fox Valley Electric
01.2023 - 05.2023
Confirmations Coordinator
Interior Logistic Group
06.2022 - 01.2023
Insurance Agent
Foothills Insurance
10.2021 - 01.2022
Administrative Assistant
Department of Land Use Planning and Zoning
11.2018 - 10.2021
Office Manager
Gila River Indian Irrigation Drainage District
07.2016 - 08.2017
Enrollment Advisor
Grand Canyon University
12.2015 - 07.2016
Student Advisor
Gila River Indian Community (GRIC) Student Services
11.2014 - 02.2015
Enrollment Services Processor
Gila River Indian Community Enrollment Census Department
05.2011 - 12.2012
Master’s in Business Management - Master of Science in Leadership
Grand Canyon University
Bachelors of Arts - Public Administration/Public Management/Political Science
Arizona State University
Associates of Arts - Political Science
Phoenix College
Doctor of Education - Organizational Leadership/Development
Grand Canyon University
Similar Profiles
KOMAL MOREKOMAL MORE
Professional Development | May 2025 – Present at NAProfessional Development | May 2025 – Present at NA
Shlomo JaffeShlomo Jaffe
Highschool Math Tutor at NAHighschool Math Tutor at NA
Steven MowattSteven Mowatt
Feast Volunteer at NAFeast Volunteer at NA
Tenzin Lhaki DorjiTenzin Lhaki Dorji
English Tutor at NAEnglish Tutor at NA
KIANNA L SANCHEZKIANNA L SANCHEZ
Lancôme Beauty Advisor at Macy'sLancôme Beauty Advisor at Macy's