JOSALYN SCOTT
Houston,Texas
Summary
Highly motivated and technically skilled financial professional seeking a position that requires a high degree of accuracy, attention to detail, proactive approach to problem recognition and solutions. Additionally, requires excellent communication and organizational skills and the ability to work with a diverse and multi-disciplinary group of people in order to meet exceptional standards and goals.
Overview
18
18
years of professional experience
Work History
Grant Program Manager
University Of Texas MD Anderson Cancer Center
Houston, TX
09.2017 - Current
- Responsible for providing professional expertise in accounting and finance
- Responsible for managing funds and fund allocation across multiple projects
- Prepares and submits sponsored project invoices and follows up on payment in PeopleSoft.
- Responsible for management of grant awards and ensuring sub awards are processed in a timely manner
- Responsible for developing primary working relationships with Primary Investigators
- Responsible for coordination of administrative planning and implementation of systems, policies and procedures for departments grant accounting
- Responsible for developing grant budgets and performing financial analysis and forecasting
- Responsible for general accounting, budget transfers, NCE’s, EPF’s, fund verifications and reconciliations
- Manages pre award/post award set-ups, grant files and ensures compliance with institutional and various agency’s policies and guidelines
- Prepares and designs reports for management to review budget
- Responsible for Space Survey for department
- Serves as Effort Coordinator for effort reporting within department
- Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting
- Created and presented data using MS Excel spreadsheets and other MS Office tools.
Lead Grant Analyst
HARRIS COUNTY – PUBLIC HEALTH & ENVIRONMENTAL SERVICES
HOUSTON, TX
01.2012 - 04.2017
- Coordinated and overseen all grant application submissions, awards and amendments for all divisions
- Prepared grant budgets for applications
- Entered proposed and awarded grant information into IFAS Grants Module
- Responsible for monitoring of grants to ensure policy and procedure compliance
- Assisted with coordinating, reconciling and maintaining grant budgets, which includes preparation of budget transfers and monitoring year-end rollovers, etc.
- Prepared budget projections and communicates over/under budget variances to respective department/program managers
- Performed various accounting and finance tasks including preparation and posting of cash deposits, donations and revenues for all divisions
- Reviewed monthly/quarterly/periodic financial reports; prepared by Harris County Auditor’s office, for accuracy and propose corrections as needed
- Assisted with preparation and posting of annual fiscal year general fund and grant budgets
- Responsible for research and resolution of problem request for payments (RFP), purchase orders and invoices pertaining to grants
- Responsible for creating award files and maintaining electronic copies of all award documents
- Assisted each division in preparation of quarterly and annually grant progress reports for submittal to awarding agency
- Identified and prepared various journal entries and budget transfers as required for all divisions
- Coordinate, oversee, track and verify all grant and general fund travel & training requests and ensure all costs are compliant and accurately recorded in the accounting system
- Responsible for providing direct supervision and management to Finance Dept. Support staff
- Coached support staff when required
- Processed Payroll for 260+ employees
- Identified problems and propose potential solutions related to ineffective workflow, processes and procedures
- Reviewed and approved expenditures for appropriate spending on grants.
- Supported annual financial audit process and grant data files preparation for auditors.
- Led monthly meetings with directors to analyze spending and provide financial recommendations.
Finance Assistant - Lead
HARRIS COUNTY, PUBLIC HEALTH & ENVIRONMENTAL
Houston, TX
01.2009 - 01.2012
- Perform various accounting and finance tasks including preparation and posting of cash deposits, donations and revenues for all divisions
- Assist with preparation and posting of annual fiscal year general fund and grant budgets
- Assist with pre-grant process so that all grant submission activities are smoothly implemented
- Responsible for research and resolution of problem request for payments (RFP), purchase orders and invoices pertaining to grants
- Responsible for monitoring of grants to ensure policy and procedure compliance
- Responsible for creating award files and maintaining electronic copies of all award documents
- Coordinate and oversee all grant application submissions, awards and amendments for all divisions
- Coordinate, oversee, track and verify all general fund cash deposits/donations
- Coordinate, oversee, track and verify all grant and general fund travel & training requests and ensure all costs are compliant and accurately recorded in the accounting system
- Reconciliation of daily, weekly, monthly and year-end revenue batches and reports
- Perform and reconcile various month-end and year-end revenue reports
- Department liaison with County Auditor’s Office and County Treasury Departments
- Responsible for Payroll entry and processing for division
- Assist each division with preparation of quarterly and annually grant progress reports for submittal to awarding agency
- Identify and prepare various journal entries and budget transfers as required for all divisions
- Assist with preparation and disbursement of grant agreements and award letters as needed
- Identify problems and propose potential solutions related to ineffective workflow, processes and procedures.
- Completed bi-weekly payroll for company employees.
- Organized budget documentation and tracked expenses to maintain tight business controls.
- Managed office inventory and ordered new supplies when items were running low.
- Typed and submitted correspondence, memos, drafts and emails.
Administrative Assistant
HARRIS COUNTY, PUBLIC HEALTH
Houston, TX
01.2004 - 01.2009
- Processed claims for all medical payors via Insight electronic billing system
- Investigated and resolved claim errors that required communicating with payors and electronic claim clearing houses
- This process included discussions of eligibility, regulations, errors, and payments
- Posted all payments, adjustments and denial of claims to applicable patient accounts within Insight and revenue accounts within IFAS
- Reconciled daily Accounts Receivable (A/R) postings to applicable treasury deposits
- Provided billing updates, training and support to Clinical Health Prevention (CHP) clinic and administrative staff
- Performed quarterly eligibility/billing/reimbursement audits to ensure compliance with Texas Medicaid Healthcare Partnership (TMHP, Texas Department of State Health Services (DSHS) and other 3rd party payors
- Performed payment variance analyses and reconciliations to identify payment variances from contractual agreement requirements.
Education
Bachelor of Science - Accounting
University of Houston - Victoria
Victoria, TX12.2022
No Degree - Accounting
Houston Community College
Houston, TX06.2011
High School Diploma -
Smiley High School
Houston, TX05.1983
Skills
- Excellent analytical problem solving and decision making skills
- Team leadership and direction
- Proficient in Microsoft Office, Excel, PowerPoint, PeopleSoft, OBIEE, CLICK and SharePoint
- Budgeting
- Proficient with reviewing/processing purchase orders, invoices and analyzing various financial reports
- Budget Preparation
- Project Management
Timeline
Grant Program Manager
University Of Texas MD Anderson Cancer Center
09.2017 - Current
Lead Grant Analyst
HARRIS COUNTY – PUBLIC HEALTH & ENVIRONMENTAL SERVICES
01.2012 - 04.2017
Finance Assistant - Lead
HARRIS COUNTY, PUBLIC HEALTH & ENVIRONMENTAL
01.2009 - 01.2012
Administrative Assistant
HARRIS COUNTY, PUBLIC HEALTH
01.2004 - 01.2009
Bachelor of Science - Accounting
University of Houston - Victoria
No Degree - Accounting
Houston Community College
High School Diploma -
Smiley High School
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