Jose A. Mota
Chicago
Summary
Finance leader with extensive experience in grants management and financial analysis at Chicago Cook Workforce Partnership. Successfully managed budgets over $120M, ensuring compliance during audits and improving cash flow management. Demonstrated strong communication skills and effective team leadership, driving success through strategic financial oversight and innovative forecasting.
Overview
16
16
years of professional experience
Work History
Director of Finance
Chicago Cook Workforce Partnership
Chicago
01.2021 - Current
- To create and present monthly, quarterly, and annual reports and assist with Financial Statements
- Assist with the agency wide annual budget process with an annual budget of $120M+
- Directly oversee single audit and state federal audits, organizing and preparing full and comprehensive written and electronic documentation
- Lead the month and year-end closing process; including various cost allocations and reconciliations and maintain prepaid schedule to expense costs to various grants
- Create and present various forecasts to program managers on a monthly basis for all federal and non-federal grants
- Manage all federal and non-federal grants in excess of 70M; review financial transactions entered into Great Plains
- Supervise 3 staff accountants and voucher coordinator assigning and reviewing work
- Effectively train staff in the day to day operations and grants management
- Manage the cash flow of multiple bank accounts and perform bank reconciliations
- Supervise and participate in the Accounts Payable and Accounts Receivable process
- Perform monthly and quarterly financial reporting on all federal grants
- Provide technical assistance to subrecipients in need of additional training in policies and procedures
Controller
Chicago Cook Workforce Partnership
Chicago
01.2021 - Current
- To create and present monthly, quarterly, and annual reports and assist with Financial Statements
- Assist with the agency wide annual budget process with an annual budget of $120M+
- Directly oversee single audit and state federal audits, organizing and preparing full and comprehensive written and electronic documentation
- Lead the month and year-end closing process; including various cost allocations and reconciliations and maintain prepaid schedule to expense costs to various grants
- Create and present various forecasts to program managers on a monthly basis for all federal and non-federal grants
- Manage all federal and non-federal grants in excess of 70M; review financial transactions entered into Great Plains
- Supervise 3 staff accountants and voucher coordinator assigning and reviewing work
- Effectively train staff in the day-to-day operations and grants management
- Manage the cash flow of multiple bank accounts and perform bank reconciliations
- Supervise and participate in the Accounts Payable and Accounts Receivable process
- Perform monthly and quarterly financial reporting on all federal grants
- Provide technical assistance to subrecipients in need of additional training in policies and procedures
Assistant Controller
Chicago Cook Workforce Partnership
Chicago
06.2019 - 12.2020
- Directly reported to CFO and WIOA Fiscal Manager, Controller to create and present monthly, quarterly, and annual reports and assist with Financial Statements
- Assist with the agency wide annual budget process with an annual budget of $100M+
- Directly oversee single audit and state federal audits, organizing and preparing full and comprehensive written and electronic documentation
- Lead the month and year-end closing process; including various cost allocations and reconciliations and maintain prepaid schedule to expense costs to various grants
- Create and present various forecasts to program managers on a monthly basis for all federal and non-federal grants
- Manage all federal and non-federal grants in excess of 70M; review financial transactions entered into Great Plains
- Supervise 3 staff accountants and voucher coordinator assigning and reviewing work
- Effectively train staff in the day-to-day operations and grants management
- Manage the cash flow of multiple bank accounts and perform bank reconciliations
- Supervise and participate in the Accounts Payable and Accounts Receivable process
- Perform monthly and quarterly financial reporting on all federal grants
- Provide technical assistance to subrecipients in need of additional training in policies and procedures
Interim Fiscal Director
Chicago Cook Workforce Partnership
Chicago
10.2018 - 05.2019
- Directly reported Controller to create and present monthly, quarterly, and annual reports and assist with Financial Statements
- Assist with the agency wide annual budget process with an annual budget of $70M+
- Directly oversee single audit and state federal audits, organizing and preparing full and comprehensive written and electronic documentation
- Lead the month and year-end closing process; including various cost allocations and reconciliations and maintain prepaid schedule to expense costs to various grants
- Create and present various forecasts to program managers on a monthly basis for all federal and non-federal grants
- Manage all federal and non-federal grants in excess of 70M; review financial transactions entered into Great Plains
- Supervise 3 staff accountants and voucher coordinator assigning and reviewing work
- Effectively train staff in the day-to-day operations and grants management
- Manage the cash flow of multiple bank accounts and perform bank reconciliations
- Supervise and participate in the Accounts Payable and Accounts Receivable process
- Perform monthly and quarterly financial reporting on all federal grants
- Provide technical assistance to subrecipients in need of additional training in policies and procedures
Lead Accountant
Chicago Cook Workforce Partnership
Chicago
11.2013 - 09.2018
- Directly reported to CFO and WIOA Fiscal Director, Controller to create and present monthly, quarterly, and annual reports and assist with Financial Statements
- Assist with the agency wide annual budget process with an annual budget of $70M+
- Directly oversee single audit and state federal audits, organizing and preparing full and comprehensive written and electronic documentation
- Lead the month and year-end closing process; including various cost allocations and reconciliations and maintain prepaid schedule to expense costs to various grants
- Create and present various forecasts to program managers on a monthly basis for all federal and non-federal grants
- Manage all federal and non-federal grants in excess of 70M; review financial transactions entered into Great Plains
- Supervise 3 staff accountants and voucher coordinator assigning and reviewing work
- Effectively train staff in the day-to-day operations and grants management
- Manage the cash flow of multiple bank accounts and perform bank reconciliations
- Supervise and participate in the Accounts Payable and Accounts Receivable process
- Perform monthly and quarterly financial reporting on all federal grants
- Provide technical assistance to subrecipients in need of additional training in policies and procedures
Staff Accountant
Chicago Cook Workforce Partnership
Chicago
07.2012 - 10.2013
- Directly reported to WIOA Fiscal Manager, to oversee and manage all Federal Grants in excess of $50M
- Created and presented program forecasts to managers on a monthly basis
- Maintained fiscal controls with electronic and physical record keeping; use financial software to manipulate data
- Oversaw Accounts Payable, Accounts Receivable, Billing, Payroll, and Cash Receipts for all federal grants
- Assisted in month and year-end close; prepared and submitted accounting reports regularly highlighting any irregularities
- Directly oversaw state federal audits, organizing and preparing full and comprehensive written and electronic documentation
- Analyzed and reviewed fiscal reports; prepared financial information for grant purposes to ensure proper reporting
- Review, interpret, analyze and process reimbursement vouchers for compliance
- Provide technical assistance to sub recipients in need of additional training in policies and procedures
Accountant IV
Cook County Government
Chicago
04.2009 - 06.2012
- Perform a variety of accounting functions for the Fiscal Department that are relative to assisting in the day-to-day operations
- Implemented Great Plains to enter costs, verify financial data, and maintain records as required
- Prepared cost allocation to agency wide expenditures
- Prepare internal financial reports for management
- Prepare external reports to report expenditures and obligations to the state
- Perform monthly reconciliations of the multiple grants at months end
- Review sub grantee monthly expenditure vouchers to ensure accordance with federal, state and local laws and ordinances regulating Cook County Works
Education
Bachelor of Business Administration - Accounting
Saint Xavier University
Chicago, ILBachelor of Business Administration - Business Management
Saint Xavier University
Chicago, ILSkills
- Grants management
- Financial analysis
- Compliance and audits
- Financial statements
- Budgeting
- Forecasting
- Cost allocation strategies
- Full cycle accounting
- Cash management
- General ledger reconciliations
- Bank reconciliations
- Accounts payable and receivable
- Financial reporting
- Budget oversight
- Grant oversight
- Cash flow management
- Audit coordination
- Staff supervision and leadership
- Regulatory compliance
- Effective communication skills
- Financial software proficiency
- Revenue recognition
Languages
English
Professional
Spanish
Limited
Timeline
Director of Finance
Chicago Cook Workforce Partnership
01.2021 - Current
Controller
Chicago Cook Workforce Partnership
01.2021 - Current
Assistant Controller
Chicago Cook Workforce Partnership
06.2019 - 12.2020
Interim Fiscal Director
Chicago Cook Workforce Partnership
10.2018 - 05.2019
Lead Accountant
Chicago Cook Workforce Partnership
11.2013 - 09.2018
Staff Accountant
Chicago Cook Workforce Partnership
07.2012 - 10.2013
Accountant IV
Cook County Government
04.2009 - 06.2012
Bachelor of Business Administration - Accounting
Saint Xavier University
Bachelor of Business Administration - Business Management
Saint Xavier University
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