Sarah Magana
Pasco,WA
Summary
Dedicated administrative professional adept at providing administrative and logistical support for various projects, programs and initiatives.
Overview
9
9
years of professional experience
Work History
Records Administrator (Bechtel)
Spectraforce Technologies Inc.
10.2023 - Current
- Executed record filing system to improve document organization and management.
- Verified signatures and dates on documents before processing
- Scanned and labeled documents according to naming schema for entry to electronic system
- Retrieved employee training documents to conduct audits and assure quality and completeness of record keeping
- Utilized learning management system (LMS) to verify employees received proper credits for training and exams.
- Organized and managed training documents following strict document control guidelines in compliance with DOE order 426.2 to ensure quality record keeping and information security in preparation for cold commissioning managements assessment (CCMA)
Administrative Support Specialist
Lambweston
03.2023 - 09.2023
- Assisted coworkers and staff members with special tasks on a daily basis.
- Managed filing system by entering data information into multiple excel spread sheets and making sure they were up to date on a daily basis
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Conducted invoicing and investigated accounts receivables discrepancies.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
- Volunteered to help with special projects of varying degrees of complexity.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
- Interacted with internal and external customers in office setting.
- Budgeting experience
Paraeducator
Pasco School District
08.2021 - 10.2022
- Care room, Conduct Covid testing
- Enter positive/negative test into data system.
- Update student file in power school/ Case management
- Substitute for front office attendance clerk/Secretary
- Assist with answering phones and filling out blue slips.
- Assist secretary with filing and faxing.
- Assist in lunch duty/recess duty.
- Cover for secretary when out of office
- Assist in PowerSchool as needed.
- Fill in for other absent paraeducator.
Health & Nutrition Assistant II
Benton Franklin HeadStart
08.2019 - 08.2021
- Process enrollment packets
- Verify child's immunizations are up to date
- Process health care plans for child
- Update child file with incoming well child exams and dental exams
- Prepare packets for meetings
- Fill in for upper management
- Attend meetings for management
- Prepare monthly meal counts
- Prepare spreadsheets for weekly meeting
- Assist with New hire Paperwork
- Assist with training file/fax paperwork
- Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans.
- Checked key performance indicator reports for accuracy and completeness.
- manage multiple excel spreadsheets
Substitute paraeducator
Pasco school District
05.2018 - 05.2019
- Receive kids from school bus
- Walk kids down to cafeteria
- Assist special needs with homework
- Take attendance for teacher
Administrative Assistant
Desert Winds Wireless
10.2015 - 01.2019
- Answer phones
- Send unpaid account to collections
- Follow up on payment arrangements with customers
- Follow up on overdue accounts
- File Collection paperwork
- Process customer checks
- Send out invoices to customers
- Tech support
- Schedule installs
- Schedule service calls
- Maintain Cash drawer
- Assist with pay roll
- Troubleshoot internet issues over phone with customer
- Maintain Quickbooks
- Prepare Cash bag for next day drop off at bank
- Prepared project budgets, forecasting and inventory and material pricing points.
Administrative assistant
Pacific Medical
11.2014 - 10.2015
- Answer phones/call and confirm appointments
- Check in patient's/room patients
- Deliver product to patient in office
- File Paperwork
- Request Patient info from Doctors Offices
- Fax requests using E-Fax or Fax machine
- Make new patient charts/update current patient chart
- Pull patient orders and have them ready for appointment next day
- Schedule Appointments for Patients
- Use of Microsoft word, and Spreadsheet
- Maintain clean work area/lobby
Administrative assistant
911 Driving School
07.2014 - 11.2014
- Answer phones/schedule drives and tests using schedule agent
- Enter info into DOL website
- File paperwork
- Maintain QuickBooks and outlook mail
- Prep New Class Paperwork
- Process Payments
Education
High school Diploma - undefined
Pasco high school
Pasco, WA06.2010
Skills
- Bilingual read,write,speak
- QuickBooks proficient
- Great communication skills
- Fast Learner
- Can adapt to fast changing environments
- Microsoft office proficient
- HIPPA guidelines proficient
- Microsoft Outlook Proficient
- Excellent multi-tasking skills
- Adobe acrobat proficient
Timeline
Records Administrator (Bechtel)
Spectraforce Technologies Inc.
10.2023 - Current
Administrative Support Specialist
Lambweston
03.2023 - 09.2023
Paraeducator
Pasco School District
08.2021 - 10.2022
Health & Nutrition Assistant II
Benton Franklin HeadStart
08.2019 - 08.2021
Substitute paraeducator
Pasco school District
05.2018 - 05.2019
Administrative Assistant
Desert Winds Wireless
10.2015 - 01.2019
Administrative assistant
Pacific Medical
11.2014 - 10.2015
Administrative assistant
911 Driving School
07.2014 - 11.2014
High school Diploma - undefined
Pasco high school
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