JOSE HERNANDEZ
Bronx,NY
Summary
Dependable Program Assistant bringing over 7 years of experience in Program Coordinating settings delivering exceptional administrative and operational support. Knowledgeable in program operations, procedures and regulatory requirements. Coordinate smooth daily actions to optimize program activities.
Overview
5
5
years of professional experience
Work History
Program Assistant
Project Find Coffeehouse Older Adult Center
New York, NY
01.2024 - Current
- Assisted in the coordination of program activities and resources, including scheduling meetings, preparing materials, and providing administrative support.
- Ensured compliance with organizational policies and procedures while administering programs.
- Maintained detailed records of all program activities, data collection, and evaluation results.
- Created informational materials about programs and services available to the public.
- Monitored progress on project timelines associated with each program activity or initiative.
- Analyzed survey responses from clients who had participated in one of the organization's programs in order to identify areas where improvements could be made.
- Compiled monthly newsletters featuring newsworthy items about upcoming events hosted by the organization as well as stories showcasing its impact on local communities.
- Assisted management with planning and logistics for program activities.
- Maintained responsibility for verifying accuracy and prompt completion of paperwork while managing multiple administrative tasks.
- Developed and circulated memos, newsletters, and other forms of correspondence.
Administrator
Project Find CoffeeHouse Older Adult Center
New York, NY
05.2022 - 01.2024
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
Program Coordinator (Data)
Project Find : Hamilton Senior Center
08.2020 - 03.2022
- Recording data
- Provides Coverage of front desk, classes, and kitchen when needed
- Assist seniors who need help (pushing a wheelchair, opening doors, translating, filling out papers...etc)
- Maintain records of contributions/donations
- Registrations/Nutritional Screening Intakes and Updates
- Monitors and maintain internal database
- Performs collection, interpretation and recording of data in accordance with agency's guidelines and standards
- Conducts participant registrations/Nutritional Screening Intakes and updates as required
- Inputs all data in a timely matter
- Reviews and analyzes Spreadsheets, other documents and makes necessary revisions
- Is responsible for monthly calendar and temperature charts
- Transmit data report when required
- Maintain the completed hard copy and electronic files of all projects
- Monitors and maintain internal database systems (Access, STARS)
- Analyze data for accuracy and updates where required
- Assisting staff to ensure accurate data entry methods
- Takes extra security when handling client identifiable data
- Maintain records of contributions/donations and reconciles with deposits (Form B, C, and E)
- Construct quarterly meal survey and analyze/summarize data results
- Completes purchase orders for invoices as directed.
Administrative Assistant
Project Find: Hamilton Senior Center
01.2019 - 01.2020
- Data entry in Stars and Access database
- Maintain records of contributions/donations
- Registrations/Nutritional Screening Intakes and Updates
- Monitors and maintain internal database
- Ensure data and weekly stats are accurate and generated by deadlines
- Provide assistance for seniors in need (ie: pushing a wheelchair, translating, filling out papers,)
Education
GED -
Vanguard High School
New York, NY06-2006
Skills
- Creative Problem-Solving
- Teamwork and Collaboration
- Research
- Information Management
- Information coordination
- Operations Support
- Calendar Management
- Database Management
- Technology Support
Languages
Fluent in English and Spanish
References
References upon request
Languages
English
Professional
Spanish
Professional
References
References available upon request.
Timeline
Program Assistant
Project Find Coffeehouse Older Adult Center
01.2024 - Current
Administrator
Project Find CoffeeHouse Older Adult Center
05.2022 - 01.2024
Program Coordinator (Data)
Project Find : Hamilton Senior Center
08.2020 - 03.2022
Administrative Assistant
Project Find: Hamilton Senior Center
01.2019 - 01.2020
GED -
Vanguard High School
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