Jose Mathew Ellankil
BEAUMONT
Summary
Dedicated human resource candidate with expertise in employee recruitment and human resources management. Adept at building and maintaining positive relationships with employees and management. Strong organizational skills and committed to adhering to relevant laws and regulations.
Overview
17
17
years of professional experience
Work History
HR & Recruitment Team Leader
Regency Group Holding
2015.01 - Current
- As team leader of HR & Recruitment, able to lead a team of 15 persons in the matters connected to the full cycle of recruitment, applicants’ work visa, local transfer of sponsorship and onboarding formalities to have the best recruitment experience to the applicant and organized HR administration thereafter.
- Optimized job postings for maximum visibility, utilizing keyword research and search engine optimization techniques.
- Led high-performing team of recruiters, ensuring timely and effective talent acquisition for various roles.
- Developed strong relationships with hiring managers to identify recruitment needs and establish successful partnerships.
- Conducted comprehensive market research to stay informed of industry trends and inform strategic decision-making processes.
- Managed full cycle recruiting processes for multiple positions simultaneously while meeting critical deadlines.
- Collaborated with stakeholders across departments to develop comprehensive job descriptions that accurately reflected role requirements and expectations.
- Monitored recruitment metrics and adjusted strategies as needed to maintain optimal performance levels, ensuring consistent achievement of departmental goals.
- Reduced time-to-fill metrics by implementing efficient scheduling practices for interviews and pre-screening activities.
- Trained new team members in best practices for recruitment.
- Established trust with potential candidates through transparent communication practices during all stages of recruitment process.
- Negotiated competitive compensation packages on behalf of clients, ensuring equitable agreements that attracted top talent to their organizations.
- Coordinated implementation of people-related services, policies and programs through departmental staff.
- Completed human resource operational requirements by scheduling and assigning employees.
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
- Created and delivered HR training sessions to staff, managers and executives.
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
- Advocated for staff members, helping to identify and resolve conflicts.
- Developed and implemented onboarding and orientation programs for new employees.
- Collaborated with managers to identify and address employee relations issues.
- Improved office efficiency by effectively managing internal communications and correspondence.
- Assisted with writing job postings and job descriptions for boards.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Met with managers to discuss vacancies, applicant qualifications, and characteristics of top candidates.
- Set and conveyed recruitment goals to downstream staff.
- Built and strengthened successful relationships with external recruiters and agencies.
- Customized wording of job profiles, social media techniques, and website subscriptions.
- Managed recruitment team and trained and mentored new advisors.
- Collaborated with HR leadership regarding candidate salary determinations.
- Worked with recruiting teams and human resources representatives to accomplish hiring objectives.
- Designed, developed, and implemented successful recruitment process to fill more than 600 vacancies each year.
- Built strong relationships with internal and external candidates to ensure excellent hiring experience.
- Achieved staffing objectives through strategic and tactical planning, program management expertise and knowledge of effective recruitment, interviewing and training procedures.
- Conducted phone interviews to assess applicants' relevant knowledge, skills, experience and aptitudes.
- Evaluated performance of team members, providing constructive feedback and identifying areas for growth or development opportunities.
- Achieved consistently high-quality candidate placements by utilizing advanced screening techniques and thorough interview evaluations.
- Enhanced recruitment efficiency by streamlining processes and implementing innovative sourcing strategies.
- Led high-performing team of recruiters, ensuring timely and effective talent acquisition for various roles
HR Coordinator
NAFFCO FZCO
2012.11 - 2014.10
- This position was to help and set up administration and organize HR activities at company's Vehicles manufacturing unit in Dubai.
- 350 employees process flow Coordinated for smooth compliance of general HR policies and procedures to vehicles manufacturing division successfully.
- Maintained human resources information system and kept employee files up to date and accurate.
- Reviewed human resources paperwork for accuracy and completeness.
- Streamlined HR processes for increased efficiency, reducing time spent on administrative tasks.
- Managed employee relations issues with tact, conducting investigations and providing guidance to managers for resolution.
- Evaluated timecards for accuracy on regular and overtime hours.
- Supported diversity initiatives through targeted recruitment efforts and inclusive workplace policies.
- Conducted exit interviews to gather valuable insights into areas for improvement within organization.
- Increased compliance with labor laws by conducting regular audits of HR policies and procedures.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Maintained accurate employee records in HRIS systems, enabling efficient data retrieval for reporting purposes.
- Acted as liaison between employees and management during periods of organizational change, providing guidance and support throughout transition process.
- Supported HR functions with emphasis on record keeping, data entry, and general HR tasks.
- Coordinated and administered employee health insurance.
- Compiled and monitored data for employee records and personnel documents to support accurate recordkeeping.
- Increased compliance with labor laws by conducting regular audits of HR policies and procedures
HR Trainee
Karunya University
2012.01 - 2012.11
- As HR Trainee initially, this was learning experience on Human Resource Management at Karunya Institutions.
- Supported HR Manager and Registrar of university in matters concerning HR Administration, recruitment, employment appraisals, attendance, implementing upper body decisions on employee’s salary revision and disciplinary actions
- Coordinated implementation of people-related services, policies and programs through departmental staff.
- Coordinated internal quality management documentations as per ISO Standards.
- Conducted regular audits of personnel files to ensure completeness and accuracy for compliance purposes
- Improved HR processes by streamlining employee onboarding and orientation procedures
Administrative Assistant
Meridian Business Support
2011.07 - 2011.10
- This was part-time job after postgraduate diploma in United Kingdom
- This job gave opportunity to maintain employee data in confidential manner and conduct initial formalities for casual staff and sending them to sandwich factory adhering to quality and safety procedures.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Created and updated records and files to maintain document compliance.
- Maintained clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Responded to inquiries from callers seeking information.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Reduced errors in documentation by meticulously proofreading and editing written materials.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Sales Assistant
Pound land & Deals
2008.03 - 2011.06
- Part-time job.
Food & Beverages Assistant
Park inn
2007.10 - 2008.02
- Part-time job.
Education
Advance Diploma - Human Resorces Managment
TPHR Solutions
Karnataka, India11.2011
Postgraduate Diploma - Human Resources Management
University of Northampton
Northamptonshire, United Kingdom12.2009
Bachelor of Arts - English Literature, Sociology, Political Science
Mysore University
Karnataka, India05.2006
Skills
- Candidate Sourcing
- Interviewing expertise
- Onboarding Processes
- Recruitment strategy
- Recruitment planning
- Staffing Agency Coordination
- Pre-Employment Screening
- Employment Recordkeeping
- Interpersonal Skills
- Problem-solving aptitude
- Professional Demeanor
- Adaptability and Flexibility
- Teamwork and Collaboration
Accomplishments
- From 2015 – 2024 total number of recruitment directly managed are 5000 Personals.
- From 2015 – 2024 total number of C-Suite roles and Key Technical hiring managed are 108 persons.
- Entrusted to work with the executive management in fulfilling certain key position hirings.
- Taken the Recruitment Advisory role at the topmost confidential way.
- My leadership and strategic planning skills helped during the Covid pandemic to manage the mass recruitment 98% of accuracy due to the travel restrictions around the world.
- Total number of hiring during 2020 until 2021 are 1900 Persons.
- Of local and international hirings for the prestigious mall openings in Qatar.
Languages
Malayalam
Native language
English
Advanced
C1
Timeline
HR & Recruitment Team Leader
Regency Group Holding
2015.01 - Current
HR Coordinator
NAFFCO FZCO
2012.11 - 2014.10
HR Trainee
Karunya University
2012.01 - 2012.11
Administrative Assistant
Meridian Business Support
2011.07 - 2011.10
Sales Assistant
Pound land & Deals
2008.03 - 2011.06
Food & Beverages Assistant
Park inn
2007.10 - 2008.02
Advance Diploma - Human Resorces Managment
TPHR Solutions
Postgraduate Diploma - Human Resources Management
University of Northampton
Bachelor of Arts - English Literature, Sociology, Political Science
Mysore University
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