Jose Ruiz
Colo Spgs,United States
Overview
8
8
years of professional experience
Work History
Grants Management Specialist
United States Department of Agriculture (This is a federal job)
Denver, CO
10.2021 - Current
- Support of agency and Program specific strategic goals, priorities, and initiatives - Oversight and Monitoring
- Demonstrates support for Program strategic goals and initiatives within the organization and contributes to the achievement of overall FNS objectives
- Ensures a high degree of responsiveness to organizational leadership, the public, and internal and external customers
- Supports organizational change, and incorporates vision, planning and results into a full range of the organization's activities
- Ensures branch successfully completes tasks and achieve organizational goals
- Assists staff with meeting organization's mission and goals
- Employs human, financial, material and information resources in a manner that accomplishes the organization's mission
- Complete assignments related to FY FNCS Agency Priority Plan as assigned by Supervisor
- Provides timely fiscal and logistical support for grant and administrative funds according to Federal and agency regulation, policy, and procedures
- Ensure Standard Operating Procedures are followed in the administration of grant and administrative funding
- Support regional COOP duties, as assigned
- Provides team's timely audit response, as assigned
- Assess and escalate in a timely manner potential issue in the administration of Federal funds and account management
- Implementing requirements of the National ME/FMR Guidance
- Complete technical assistance and/or training efforts to internal and external customers within designated due dates
- Schedule, monitor, and track assigned ME/FMR(s) to ensure all assigned field work for ME or FMRs is completed within required timeframes
- As assigned, schedule, monitor, and track to ensure the following: - Enter all required ME/FMR information into MEMS NextGen
- MEMS NextGen is updated by the assigned day each month to reflect current status of reviews
- Required data are current and complete
- Implementation assigned strategies from the ME Collaborative Work Group, as assigned
- Incorporate data analyses into monitoring and oversight of FNS programs to improve integrity and accountability of FNS programs
- Adhere to standards on the proper use of funds
- Provide accurate estimates and actual cost for travel cost based on regional standards
- Ensure awareness of the following: Requirements for travel authorizations and vouchers
- Funds need to be used specifically for their intended purposes
- Funds usage aligns with correct accounting codes and appropriation
- Provide fiscal related support to maximize utilization of grant funds by ensuring funding is correct and allowanced within the designated timeframes
- Review and monitor the quality of fiscal data provided by grantees to determine trends and to identify and resolve problems
- Work to ensure maximum utilization of federal funds providing guidance on financial management requirements (e.g., funding, allowable costs, recordkeeping, and reporting requirements and standards) within the required timeframes
- As requested, provide funding, financial analysis and/or oversight for program initiatives in accordance with agency standards
- Provide timely and reliable technical advice and assistance to internal and external customers by the date requested
- Independently responds to routine and most nonroutine questions within 24 hours
- Written responses are clear, accurate and presented in audience appropriate language
- Advise Team Lead where assistance is needed and make recommendations on how to accomplish this
- At least monthly, check that essential records related to COOP is current and accurate, if assigned
- Advise Team Lead of training needs to enhance fiscal analysis, oversight, and monitoring
- Collaborate with the Team Lead on the status of assigned tasks to ensure items are submitted on time and allows enough time for the Team Lead to review before submitting information to the Branch Chief
- Provide training and technical assistance on FPRS reports, grants management policy and procedures, funding, audits etc
- In support of regional employees as requested to aid in the monitoring and oversight of FNS programs
- Assists and promotes coordination of organizational internal control responsibilities within the region
- Analysis - Performs necessary analysis in order to identify trends, problems and process improvements
- Utilizes existing technology within assigned areas of responsibility to include, but not limited to, financial and participation reports, draw analysis, FMRs, A-133 audits, etc
- Technical Assistance - Researches and provides correct interpretations of financial information, policies, regulations and guidance to internal and external customers in a clear, appropriate, and responsive manner with minimal revision and supervision
- Technical assistance and policy responses are provided within the prescribed time frames and in compliance with the agency customer service standard operating procedures.
Budget Analyst
United States Air Force Reserves
Colorado Springs, CO
11.2020 - 10.2021
- Level 1 Financial Management Certification
- Performs budget formulation work involving preparation of detailed analyses of annual and/or multi-year budget estimates for assigned organizations/programs into a consolidated budget request
- Assembles and/or develops background data, information and documentation to support required program budgets for reference and evidence in agency budget hearings and/or before Office of Management and Budget (OMB) and/or congressional committees
- Reviews organizational historical data and/or matches funding requests or projected costs of selected line items with past records to determine trends in spending and to forecast annual funding needs
- Performs budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of a budget with different sources and types of funding, such as direct annual, multi-year and no year appropriations, apportionments, allotments, transfer of funds from other agencies, revenue from industrially funded operations, and refunds
- Performs assigned budget execution tasks to meet the needs of the organization at the lowest operational level
- Monitors the use and rate of expenditures of budgeted funds through continuing dialogue with program officials and their staff, review of written documents, and examination of accounting records
- Develops recommendations for budgetary adjustments to support unanticipated changes in program operations and/or funding
- Identifies and refers to higher level officials programming actions which require prior approval
- Obtains and provides information concerning the propriety of using funds for specific purposes by researching appropriate legal and regulatory guides
- Verifies, enters, and adjusts budgetary data in a variety of forms, schedules, and reports
- Monitors year-end closing to ensure proper and full use of funds
- Uses automated budgetary systems and computer generated products in accomplishing budgeting assignments
- Performs quality checks of automated system database information and advises program manager of any significant problems
- Uses available computer software programs to produce required budget reports, plans schedules, etc
- Knowledge of commonly used budgetary methods, practices, procedures, regulations, policies, and processes to formulate, justify and execute the budget for assigned budget accounts
- Knowledge of missions, functions, goals, and objectives, work processes, and source s of funding pertinent to installation programs/organizations
- Ability to gather, assemble, and analyze data to prepare budget estimates, develop alternatives, and make recommendations to resolve budget/funding problems
- Ability to communicate effectively, both orally and in writing to justify, defend, present, and/or advise on budgetary processes/actions.
Chief of Travel
United States Air Force Reserves (This is a federal job)
Aurora, CO
03.2016 - 11.2020
- Level 1 Financial Management Certification
- Promotes continuous improvement practices and plans, initiates, and conducts special analyses as directed by the RIO commander, RIO operations director, HQ ARPC or HQ AFRC
- Supervises subordinate Supervisors, Travel pay technicians, military and civilian, (23 man team) in determining the cause for discrepancies and provides a resolution for routine and complex travel pay irregularities of several months/years of travel pay and or application of prior pay laws/regulations/entitlements
- Oversees Reserve Travel System and Defense Travel System (DTS) Reimbursements
- Selects or recommends selection of candidates for vacancies, promotions, details, and reassignments in consideration of skills and qualifications, mission requirements, and EEO and diversity objectives
- Explains performance expectations to employees and provides regular feedback on strengths and weaknesses
- Holds employees responsible for satisfactory completion of work assignments
- Develops and maintains training syllabus for newly assigned technicians and remedial training of seasoned technicians as applicable
- Manage the work schedule of technicians, distributes and manages workload
- Appraises subordinate workers performance ensuring consistency and equity in rating techniques
- Hears and resolves employee complaints and refers serious unresolved complaints to higher level management
- Initiates action to correct performance or conduct problems
- Secures information and prepares responses to Congressional inquiries, IG complaints, Senatorial Inquiries, Board of Corrections for military records
- Hears and resolves customer complaints, refers serious unresolved complaints to higher level management or office as applicable.- Assisted with standing up IMA travel office at Buckley AFB, responsible for coordinating transfer of responsibilities
- Selects travel technicians and supervisors, considering qualifications, skills, and experience as well as mission requirements
- Hear and resolve customer concerns, complaints
- Ensure technicians are providing the best possible customer service
- Empower technicians to provide ideas, changes, and contributions in order to have a successful mission accomplishment
- Hear and resolve technicians concerns or complaints
- Take appropriate action to correct the issue or situation keeping it at the lowest possible level
- Approve leave for subordinate technicians
- Explain performance expectations to employees directly supervised, provide performance feedback
- Provide employees with strengths and weaknesses in order to improve overall job performance
- Promote positive work environment for employees, encourage volunteer opportunities, attendance of events setup by ARPC or Wing setup to increase camaraderie
- Maintain current on regulations, policies and directives in order to assist technicians with travel voucher or customer questions
- Research and interpret travel and financial management regulations
- Oversee technicians work ensuring proper regulations and guidance are applied when processing travel vouchers.
Education
Bachelor's degree - BA Business Administration
Colorado Technical University
Skills
- Compliance Evaluations
- Budget Monitoring
- Fund Tracking
- Funds Disbursement Understanding
- Funds Disbursement Experience
- Technical assistance
- Policy analysis
- Data Management
- Problem-solving aptitude
- Interpersonal Communication
- Community Networking
- Analytical Thinking
- Analytical Skills
- Decision-Making
Day Phone
719-930-2812
Evening Phone
719-930-2812
Availability
Permanent, Full-time, Denver, Colorado, United States, Colorado Springs, Colorado, United States
Timeline
Grants Management Specialist
United States Department of Agriculture (This is a federal job)
10.2021 - Current
Budget Analyst
United States Air Force Reserves
11.2020 - 10.2021
Chief of Travel
United States Air Force Reserves (This is a federal job)
03.2016 - 11.2020
Bachelor's degree - BA Business Administration
Colorado Technical University
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