Summary
Overview
Work History
Education
Skills
Timeline
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Jose Sebastian Urdialez

Brownsville

Summary

Field Project Administrator with 4+ years in renewable energy projects, providing onsite support and managing over 100 field workers. Demonstrates proficiency in recruiting, office administration, and ensuring smooth project lifecycles from startup to closeout. Leverages strong leadership and organizational skills to drive innovative solutions and professional growth in dynamic environments. Results-driven Project Site Administrator with proven ability to streamline processes, enhance team collaboration, and deliver exceptional customer service. Expertise in managing diverse teams and ensuring operational excellence.

Overview

26
26
years of professional experience

Work History

Project Site Administrator

Mortenson Construction
Itasca
05.2023 - 07.2024
  • Streamline administrative processes, manage calendars, and coordinate travel for leadership, enhancing operational efficiency and time management.
  • Facilitate seamless onboarding by orchestrating equipment setup, workstation preparation, and scheduling, fostering a welcoming environment for new hires. Schedule travel for management.
  • Oversee expense processing, maintain meticulous filing systems, and conduct thorough quality checks on communications, ensuring accuracy and compliance.
  • Equipment and supply management, including laptops and hardware.
  • Proofread and perform quality inspections of communications and documents. Prepare billings and oversee shipping invoices as needed.

Field Project Administrator

HCS Renewable Energy/Workrise
04.2019 - 02.2023
  • Managed timekeeping, payroll, man count, and daily reporting for smooth project execution while overseeing 200+ field workers and foremen across 6 sites. Submit and reconcile expense reports for corporate, order office supplies. Order food for special events.
  • Offered hands-on support to both the corporate office and subcontractors while collaborating closely with client's project manager, construction manager & superintendents. Responsibilities included managing documents through scanning, filing or emailing as needed; also compiled daily and weekly reports for approval.
  • Managed recruitment of field employees and ensured completion of new hire paperwork, onboarding procedures, urinalysis tests, and HCS/Workrise orientations.
  • Managed and updated contact lists while ensuring accuracy, entered timesheets promptly through ExakTime system, maintained efficient communication channels with field staff to promptly address their needs related to payroll matters.
  • Adapting to fast-paced environments at multiple sites, supporting project lifecycles from startup to closeout. Implementing effective solutions tailored to diverse client needs.
  • Provided crucial support in safety protocols and site management. Maintained up-to-date policies and procedures, enhancing operational efficiency.

Server

Whitesands Restaurant
Port Isabel
11.2018 - 05.2019
  • Greeted customers and certified on Serve Safe.
  • Ensured customer satisfaction by accurately recording their food and beverage preferences.
  • Implemented efficient protocols for the start and end of each shift in the restaurant. Handled both cash and credit card payments.
  • Checked on designated tables at appropriate intervals to refill drinks, respond to requests and receive customer feedback.

Store Manager

Mobile Convenience/Gas Station
Hayward
05.2015 - 05.2016
  • Manage gas station & store daily operations. Develop strong personnel through recruitment, training & performance evaluation. Oversee scheduling of staff for efficient workflow.
  • Ensure all equipment, such as fuel pumps and point-of-sale systems, is functioning properly. Maintain a clean and safe environment for customers and employees. Lead and motivate the team to achieve sales targets and provide excellent customer service.
  • Ensure a high level of customer satisfaction by addressing complaints and resolving issues promptly. Train staff to provide friendly, efficient, and knowledgeable service.
  • Prevent occurrences of stockouts and overstock situations by closely monitoring and managing inventory levels. Ensure timely orders, deliveries, and well-organized stocks through efficient management practices. Conduct routine audits of inventory to maintain accuracy.
  • Monitored and managed store's budget - sales, expenses, and profitability.
  • Ensure compliance with all company policies, local, state, and federal regulations, including health and safety standards. Oversee the maintenance of the store and fuel station to ensure all safety protocols are followed. Handle any emergency situations, such as fuel spills, in accordance with company procedures.
  • Provide regular reports to upper management on store performance, including sales figures, staffing needs, and operational issues. Maintain accurate records of sales, inventory, and other key metrics.

Store Manager

L'Amour Shoppe #3
Fremont
07.2011 - 05.2015
  • Led adult retail operations, driving sales and profits through strategic planning and policy implementation.
  • Fostered a high-performing team through effective hiring, training, and coaching, while overseeing multiple stores in colleagues' absence.
  • Implemented efficient inventory management strategies, consistently maintaining optimal stock levels of adult toys, lingerie, and other merchandise.
  • Fostered positive relationships with customers and suppliers.
  • Generated repeat business through exceptional customer service.

Assistant Store Manager

Dollar Tree
Salinas
05.2010 - 07.2011
  • Assist with all store functions including scheduling, ordering, freight processing, and all day-to-day store activities as directed.
  • Perform all opening and closing procedures of the store. Protect and secure all company assets, including store cash.
  • Adheres to all policies and procedures including safety guidelines.
  • Provide leadership and direction to staff as appropriate to include the utilization of a daily planner.
  • Assist with evaluating, recruiting, hiring, training, motivating, and counseling of team.
  • Processing of all required reports, documents, and memos.

General Manager

Century Theatres
Monterey
10.1998 - 01.2004
  • Responsible for the overall profit and loss of the theatre operation. Developed promotions in alignment with company goals.
  • Conducted regular inventory and ordering as necessary, skilled on running and starting movie projectors.
  • Responsible for interviewing, evaluating, and hiring team members and management members; providing training and coaching tailored to their specific job functions.
  • Prepared administrative and special reports for senior management.
  • Consistently enforced policies and procedures set forth by the company, emphasizing adherence to cash handling protocols as mandated by management.
  • Ensured seamless management of employee relations through strict adherence to protocols and professionalism.
  • Conducted regular inspections of theatre premises, including the building, parking lot, landscaping, property, roof and exterior signage, and equipment condition.
  • Met with guests and vendors in order to improve service in the theatre.

Education

High School Diploma -

Continental Academy
Boca Raton, FL
07.2011

Skills

  • Bilingual English/Spanish
  • Leadership
  • Interview conducting
  • Microsoft 365
  • Exceptional customer service
  • Stress resilience
  • Goal oriented
  • Skills management
  • Organizational oriented
  • Communication
  • Problem-solving ability
  • Attention to detail

Timeline

Project Site Administrator

Mortenson Construction
05.2023 - 07.2024

Field Project Administrator

HCS Renewable Energy/Workrise
04.2019 - 02.2023

Server

Whitesands Restaurant
11.2018 - 05.2019

Store Manager

Mobile Convenience/Gas Station
05.2015 - 05.2016

Store Manager

L'Amour Shoppe #3
07.2011 - 05.2015

Assistant Store Manager

Dollar Tree
05.2010 - 07.2011

General Manager

Century Theatres
10.1998 - 01.2004

High School Diploma -

Continental Academy

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