Joselyne Lopez
Executive Assistant
West Covina,CA
Summary
Dedicated Executive Assistant with 8+ years of experience providing high-level administrative support to senior-level staff. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
8
8
years of professional experience
1
1
Language
Work History
Executive Assistant
Eisner Health
11.2021 - Current
- Provide professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
- Collaborate on special projects to improve overall business operations within the organization efficiently.
- Contribute to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Manage executive calendars, schedule meetings and appointments and coordinate travel arrangements to optimize time.
- Serve as a liaison between departments to facilitate effective communication throughout the company.
- Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.
Administrative Assistant to the Vice President
Hospital Association Of Southern California
01.2020 - 11.2021
- Coordinated administrative tasks to assist the Vice President in developing and executing local advocacy programs that represent the concerns and interests of more than 100 hospitals.
- Supported VP through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained confidentiality when handling sensitive information, protecting company interests and hospital members privacy.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
Executive Assistant
Recording Artist
10.2015 - 12.2019
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Arranged domestic and international travel logistics, including flights, accommodations, and transportation, optimizing efficiency and cost-effectiveness.
- Facilitated communication between the artist, management team, record label, and external stakeholders, ensuring clear and timely exchange of information.
- Assisted with the organization and execution of promotional events, album releases, and concert tours, contributing to successful marketing campaigns and fan engagement.
- Handled administrative tasks such as expense tracking, invoice processing, and contract management, maintaining accurate records and budgets.
Education
Healthcare Administration
Mt San Antonio College
Walnut, CASkills
Executive Schedule Management
Project Management
Board Management
BoardEffect
Minute Taking
Event Planning & Coordination
Advanced MS Office Suite
Meticulous attention to detail
Administrative Oversight
Time Management
Timeline
Executive Assistant
Eisner Health
11.2021 - Current
Administrative Assistant to the Vice President
Hospital Association Of Southern California
01.2020 - 11.2021
Executive Assistant
Recording Artist
10.2015 - 12.2019
Healthcare Administration
Mt San Antonio College