Joseph Ona
Chicago,IL
Summary
To obtain an executive position where leadership, organizational, creative, and independent qualities will assist in achieving the company’s goals.
Overview
20
20
years of professional experience
Work History
Executive Coordinator
Forefront
03.2018 - Current
- Managed executive schedules, ensuring optimal productivity and meeting attendance.
- Coordinated large-scale events resulting in successful outcomes and positive feedback from attendees.
- Managed calendar, phone and schedule, resolving conflicts and providing daily updates.
- Organized travel arrangements for executives, ensuring seamless itineraries and minimal disruption to their work schedules.
- Provided high-level administrative support to executives, allowing them to focus on strategic initiatives.
Administrative Assistant
Amin, Upadhye LLP
03.2015 - 04.2017
- Create Client Agreements for new clients
- Follow up new clients for agreements and retainers
- Contact clients for Accounts Receivables
- Order office supplies
- Maintain maintenance for office printers
- Organize vendor invoices for third party services
- Create monthly invoices for client
- Order electronic needs of the office and staff
- Arrange flight and hotel accommodations for traveling attorneys
Office Assistant
Varnet P.C
03.2012 - 12.2014
- Scheduled phone conferences between clients and attorneys
- Filed petitions
- Obtained court dates
- Draft correspondence to clients regarding status of their file
- Maintained and emailed monthly newsletter
- Finalized accountings for billing
- Followed up with clients regarding status of file for attorneys
Legal Assistant
Law Solutions
10.2010 - 03.2012
- Processed client payments
- Organized Quickbooks
- Ordered office supplies
Office Manager
Macy & Aleman P.C
01.2004 - 04.2010
- Typed bankruptcy petitions
- Entered and maintained clients in Citrix system (database)
- Tracked all communication with clients in Citrix
- Ran weekly reports tracking clients filing and payment status
- Assisted Accounts Payable with management of vendors and book keeping
- Arranged travel accommodations for attorneys to visit outlying offices
- Enforced office policies such as ethical conduct and office procedures
- Establish new training techniques and oversaw training schedules
- Trained legal assistants on answering client calls and signing new clients
- Acted as personal financial assistant to the founding partner of the firm
Education
B.A. - English
Lawrence University
Appleton, WISkills
- SPECIAL SKILLS
- Computer:
- MS Word, Excel, Power Point
- Appointment Scheduling
- Office Administration
- Travel Coordination
- Spreadsheet Management
- Letter Preparation
- Expense Reporting
- Presentation Design
- Meeting Planning
- Information Security
- Scheduling
- Database Management
- Calendar Management
- Microsoft Outlook
- Records Administration
- Prioritization
- Documentation and Recordkeeping
- Computer Proficiency
- Legal Administrative Support
- Tech-Savvy
- Account Management
- Risk Management
- Office Management
- Videoconference Preparation
- Customer Service
- Critical Thinking
- Strategic Planning
- Project Management
- Technical Support
- Travel Planning
- Administrative Support
Timeline
Executive Coordinator
Forefront
03.2018 - Current
Administrative Assistant
Amin, Upadhye LLP
03.2015 - 04.2017
Office Assistant
Varnet P.C
03.2012 - 12.2014
Legal Assistant
Law Solutions
10.2010 - 03.2012
Office Manager
Macy & Aleman P.C
01.2004 - 04.2010
B.A. - English
Lawrence University