Veeva Vault
Joseph Subia
Summary
Detail-oriented and results-driven professional with extensive expertise in R&D Quality Document and Training. Leveraging a strong background in quality assurance methodologies and training program development, seeking to contribute dynamic skills and insights to a forward-thinking organization. Dedicated to optimizing processes, ensuring compliance, and fostering a culture of continuous improvement to drive organizational success.
Overview
10
10
years of professional experience
Work History
R&D Quality Documentation and Training Specialist
Gilead Sciences, Inc.
01.2022 - 06.2024
- Developing and maintaining key contact lists.
- Documentation formatting.
- Supporting document change requests.
- Documentation routing for reviews & approvals.
- Documentation Indexing.
- Tracking & final processing in Electronic Document Management Systems.
- Primary point-of-contact for assigned R&D Groups.
- Advise R&D groups on documentation management and administration practices and standard including document authoring.
- Assist R&D groups with authoring new or updated quality documentation such as policies, procedures and reporting.
- Provided support in quality training development.
- Assisted on projects, such as new practices, processes or tools that enable continuous automation and streamlining of Gilead R&D quality and compliance document and training.
Cardiothoracic Surgery Liaison
Stanford Health Care
02.2016 - 12.2021
- Acted as point of contact between cardiothoracic surgeons, patients, healthcare teams, and administrative staff to ensure smooth and efficient workflow.
- Managed long term aortic follow-up program, where I oversaw ongoing care and monitoring of patients with aortic conditions over extended period.
- Coordinated regular check-ups, tracking patient progress, collaborating with healthcare teams, and implementing strategies to optimize patient health and quality of life in context of aortic health management.
- Managed comprehensive database containing detailed information on patients under care of our medical practitioners. This entails maintaining, updating, and ensuring accuracy and accessibility of vital patient records across our healthcare network.
- Spearheaded weekly distribution of cardiothoracic operating schedule, ensuring timely and accurate communication of surgical procedures to relevant stakeholders.
- Coordinate all required pre operational and post operational testing such as TTE's, TEE's, CTA's, and MRI's.
- Oversaw administration and management of Vascular Quality Initiative (VQI) registry. In this capacity, I ensured accurate collection, entry, and analysis of vascular procedural data to support quality improvement initiatives and clinical research efforts.
- Played a pivotal role in the orientation and integration of new staff members, providing guidance and support to inexperienced colleagues as they acclimated to their roles.
- Contributed to preparation of performance evaluations, offering insights and feedback to facilitate professional growth and development.
- Delegated clinical responsibilities ensuring efficient task allocation and fostering a collaborative environment conducive to optimal patient care delivery.
Department Coordinator
Palo Alto Medical Foundation
11.2014 - 07.2016
- Directed day-to-day administrative functions of office, overseeing team of ten employees to ensure efficient operations and optimal performance.
- Coordinated surgical schedules and secured operating room reservations for several surgeons, ensuring seamless logistics and timely procedures.
- Managed and organized credential documentation for three physicians, ensuring all necessary paperwork and records were accurately maintained and readily accessible
- Served as bridge between physicians, hospitals, and medical device vendors by facilitating communication and collaboration
- Conducted comprehensive research on emerging diagnoses and medical procedures, ultimately enhancing my understanding and expertise in the field.
- Remained up-to-date with insurance protocols, patient financial obligations, as well as latest revisions in CPT and ICD-9 coding standards, ensuring accurate billing practices and compliance with regulatory requirements.
- Actively monitored and managed shared email inboxes, promptly addressing inquiries and ensuring timely responses to all correspondence received.
- Skillfully operated multi-line phone system, providing warm and welcoming greeting to patients while efficiently managing incoming calls and directing them to appropriate departments or individuals
- Coordinated travel logistics, including booking transportation and accommodations, while also preparing comprehensive expense reports to track and account for all expenditures.
- Oversaw inventory and procurement of office supplies, ensuring adequate stock levels while also managing intricate schedules of medical professionals, optimizing efficiency and coordination within the workplace.
Education
High School Diploma -
Lincoln High School
Lincoln, CASkills
- Veeva Vault Specialist
- Compliance Wire Specialist
- Share Point Specialist
- Proficient in Microsoft Office
- Exceptional precision and meticulousness
- Adhere to rigorous quality standards
- Exceptional verbal and written communication abilities
- Adaptability and Learning Agility
- Project Management
Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Accomplishments
Stanford Vascular Surgery received recognition at the Annual SVS Conference in 2019 for achieving an impressive 90% completion rate in the Vascular Quality Initiative Registry. Special attention was given to my team for the significant enhancements observed in Endovascular Aortic Aneurysm Repairs from 2012, our inaugural year of participation, through 2019. The primary aim of the registry is to ensure timely completion of annual post-operative studies and office visits for all patients. I was tasked with developing an abstract research board for Stanford to present at the conference held in Washington D.C. The research board aimed to meticulously outline our procedural protocols and share our achievements, with the intent of providing valuable insights to other participating facilities.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeContract WorkWork Location
RemoteImportant To Me
Company CultureCareer advancementWork from home optionPersonal development programsHealthcare benefitsPaid sick leaveSoftware
Compliance wire
Timeline
R&D Quality Documentation and Training Specialist
Gilead Sciences, Inc.
01.2022 - 06.2024
Cardiothoracic Surgery Liaison
Stanford Health Care
02.2016 - 12.2021
Department Coordinator
Palo Alto Medical Foundation
11.2014 - 07.2016
High School Diploma -
Lincoln High School
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