Joseph A Mata Martinez
Temple,TX
Summary
Professional with comprehensive experience in administrative tasks, adept at maintaining organizational efficiency and supporting office operations. Strong focus on team collaboration to achieve results, with flexibility to adapt to changing needs. Reliable in managing multiple responsibilities, skilled in data entry, document management, and customer service. Known for effective communication, problem-solving, and maintaining high standards in all tasks.
Overview
9
9
years of professional experience
Work History
General Clerk
Tessera
02.2024 - Current
- Process and organize approximately 50 Organizational Clothing and Individual Equipment (OCIE) records that consist of 60-80 individual transactions to enhance workflow efficiency on daily basis.
- Edit and proofread documents such as Financial Liability Investigations of Property Loss (FLIPL), Statement of charges (SOC) and Cash collections, for accuracy and completeness.
- Greeted visitors and answered incoming telephone calls and assisted or directed visitor or caller to appropriate individual or office to foster pleasant service experience.
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Collaborated with cross-functional teams to resolve complex customer issues effectively.
Chief Administration Assistant / Personal Assistant to CEO
WAVE - Waco Ventures
05.2023 - 10.2023
- Created and updated policies and procedures to ensure efficient and standardized operations within the company.
- Provided high-level administrative support to the CEO, managing calendars, scheduling meetings, and handling correspondence.
- Booked and coordinated travel arrangements, including flights, accommodations, and transportation, optimizing cost and convenience.
- Led the implementation and optimization of the reimbursement system, streamlining the process and ensuring accurate and timely reimbursement for employees.
- Hybrid 40-hour weeks
Verifying Official/Site Security Manager
Department of The Navy – U.S. Marine Corps
11.2021 - 03.2023
- Perform all ID Card and CAC issuance related tasks to include researching and reviewing source documents, verifying eligibility, and discussing entitlements as defined in AFI 36-3026(I) and the RAPIDS Training Guide.
- Performing any additional duties/responsibilities based upon prior approval by Site Security Manager and/or Super Verifying Official.
- Responsible for accountability, control, verification and issuance of military identification cards and Common Access Cards.
- Registers, processes and maintains the Defense Enrollment Eligibility Reporting System (DEERS) and the Real-Time Automated Identification System (RAPIDS).
- Perform routine maintenance on computers and printers
- Provide input on work activities to the Government toward report preparation, as required
- Full Time 40-hour weeks
Inbound/New Joins and Separation/retirement Liaison (E-4/Cpl)
Department of The Navy – U.S. Marine Corps
04.2017 - 09.2021
- The mission of the Military Administration at Henderson Hall, Consolidated Administration (ConAd), is to provide personnel administrative support to the Commander, Marines and families assigned to the National Capitol Region (NCR), by ensuring military personnel records and pay accounts are accurate and properly maintained in order to prepare individuals for promotion, retention and worldwide deployment with the operating forces.
- OUTBOUND (SEPS) October 30, 2017 – November 1, 2019, Full Time 60-hour weeks
- The Outbound Section manages the processing of all Marines detaching from the command. All Marines in receipt of Permanent Change of Station (PCS), Permanent Change of Assignment (PCA), Reassignment, Release from active duty, and Resignation/Retirement, Medical retirements and
- INBOUND DEPARTMENT. November 1, 2019 – April 3, 2021 Fulltime 60-hour weeks
- The Inbound Section serves as the single centralized inbound department for Marines reporting to Headquarters and Service Battalion, Henderson Hall for all PCS, PCA and Reservists ordered to active duty.
- Administer to several aspects of military financial operations including disbursing, travel reimbursement, military pay, and retirement pay while maintaining input and output accuracy.
- This includes 480 travel claims that accounts for $1,600,000 in travel entitlement
- Planned and executed PowerPoint presentations dealing with training and turnovers.
- Review and update documents while maintaining records for more than 1,800 personnel in the NCR.
- Provide information and directions to employees and personnel on pay related rules and regulations.
- Submitted 5000 transactions with 98% approval rate on Unit Diary/Marine Integrated Personnel System (UD/MIPS).
- Qualified to use Marine Corps Total Force System (MCTFS), Document Tracking Management service (DTMS), Official Military Personnel File (OMPF), Marine Resource Order Writing Service (MROWS).
- Transported retirees’ personnel records to the National Personnel Records Center every week.
Skills
- Experience in financial statement reviews
- Record keeping/organization management
- Development of leadership skills
- Microsoft excel and word documents
SERVICE SCHOOLS/SPECIAL SKILLS
- CORPORALS COURSE RESIDENT 2019
- CAC/DEERS VO PERSONNEL 2020
- CORPORALS COURSE DEP 2019
- GATE GUARD MP 2018
- LANCE CORPORAL LEADERSHIP 2018
- FACILITATOR FOR WORKFORCE CIVILITY 2019
- LEADING MARINES DEP 2018
- MS EXCEL LEVEL 1 2019
- ADMINISTRATIVE SPECIALIST 2017
Timeline
General Clerk
Tessera
02.2024 - Current
Chief Administration Assistant / Personal Assistant to CEO
WAVE - Waco Ventures
05.2023 - 10.2023
Verifying Official/Site Security Manager
Department of The Navy – U.S. Marine Corps
11.2021 - 03.2023
Inbound/New Joins and Separation/retirement Liaison (E-4/Cpl)
Department of The Navy – U.S. Marine Corps
04.2017 - 09.2021