JOSEPH H. MKOSE
Harrison,NJ
Summary
Results-driven Procurement professional offering superior research abilities, sound judgment, and meticulous organizational skills. Meets internal supply needs while maintaining budget and operational goals. Effective at sourcing products, vetting vendors, and managing the bid process. Good relationship-builder and problem-solver with a methodical approach and excellent verbal and written communication skills. Well-versed in strategic procurement needs and processes.
Overview
15
15
years of professional experience
1
1
Certification
2
2
years of post-secondary education
Work History
Procurement Officer
UNITED NATIONS Secretariat, Procurement Division
09.2021 - Current
- Built relationships with vendors to negotiate ideal terms for purchases.
- Plans, develop, and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of Aviation Services
- Advises requisitioning units and recipient entities on full range of procurement issues, providing support and guidance at all stages of procurement cycle
- Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations
- Formulates strategies and designs innovative solutions for complex procurement projects to resolve issues/conflicts
- Establishes and maintains work programs and schedules for ongoing contracts and newly planned ones
- Participates in negotiations with senior supplier representatives; signs procurement orders up to authorized limit; and, in cases where amount exceeds authorized signature authority, prepares submissions to Contracts Committee for review and subsequent approval by authorized official.
- Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on world commodity situation, production patterns, and availability of goods and services; prepares and develops data metrics for senior management.
- Identifies new technologies, and products/services, evaluates and recommends potential supply sources, and participates in incorporation of research results into procurement program
- Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations
- Prepares various procurement-related documents, contracts, communications, guidelines, instructions, etc
- Provides guidance to new/junior staff.
- Developed and strengthened supplier relationships.
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
Program Procurement Agent
United States Agency For International Development, USAID
09.2016 - 09.2021
- Developed annual procurement plan with input from all USAID offices on their requirements; And reviewed it on quarterly basis
- Established and managed supplier and vendor relationships.
- Performed negotiations for contract terms and conditions.
- Evaluated supplier performance and identified areas for improvement.
- Evaluated procurement activities and recommended needed improvements.
- Oversaw supplier-related activities and monitored supplier performances.
- Developed contracts and terms for contracts and checked before acquiring signatures.
- Located best options for suppliers and made frequent purchase updates.
- Researched and identified potential new suppliers to increase vendor base.
- Negotiated contracts and agreements with suppliers to achieve best pricing and terms.
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
- Maintained up-to-date database of suppliers, vendors, and contracts to support accurate recordkeeping.
- Established relationships with vendors and suppliers to streamline procurement operations.
- Reviewed SOW/TOR to avoid ensuring alignment of procurement principles.
- Prepared Solicitation Documents (ITB, RFP, RFQ) and issued to market on time.
- Conducted Bid preliminary review before handling to Evaluation team.
- Recommended best and final offer, considering price, bidder's capabilities, and past performance.
- Prepared justifications, and waivers for approvals, by using procedures other than full and open competition.
Procurement Officer
Tanzania Revenue Authority (TRA)
05.2015 - 09.2016
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Sought approval to purchase specified requirements
- Carefully read and interpreted requisition orders to understand specialized terms and requirements.
- Drafted and issued requests for quotations or proposals
- Received and analyzed quotations and recommended awards of tenders
- Prepared and drafted contracts for approved bidders
- Evaluated supplier performance and identified areas for improvement.
- Researched and identified potential new suppliers to increase vendor base.
- Prepared monthly, quarterly, and annual procurement reports.
- Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
- Oversaw inventory control, accounting, and supply reports.
- Maintained current understanding of pricing structures, market conditions, and trends in industry
- Developed and strengthened supplier relationships
- Evaluated internal needs and developed plans for maintaining optimal supply levels
- Set up and negotiated contracts to obtain favorable pricing and delivery structures.
- Maintained current understanding of pricing structures, market conditions, and trends in industry.
- Input analyzed and reported on data covering all aspects of procurement operations.
- Derived conceptual designs from business objectives to deliver according to specifications for usability, performance, and functionality
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
- Collaborated with stakeholders to align supply chain processes with organizational goals.
- Mapped current processes and offered recommendations for improvement.
- Received, inspected, and issued goods to user departments.
- Certified invoices and advised payment approval.
- Received, matched, and submitted documents of goods delivered for payment
- Assisted in preparation for stocktaking
Supplies Officer
Vocational Education Training Authority (VETA)
03.2014 - 05.2015
- Planned and forecasted supplies requirements
- Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
- Performed complex data analysis to identify cost-saving opportunities and forecast future demands.
- Attended personnel meetings and training sessions to improve skills and learn new policies and procedures.
- Supervised, directed, and evaluated assigned staff members and newly hired officers.
- Prepared Solicitation documents, i.e., RFQ, & ITB,
- Prepared advertisements for tender opportunities
- Supported functions of Tender Board, including implementation of decisions made
- Prepared procurement reports Filling procurement and contracts documents.
- Oversaw inventory control, accounting, and supply reports.
- Collaborated with stakeholders to align supply chain processes with organizational goals.
Acting Head of of Procurement Management Unit
VETA - Zonal Office
10.2012 - 03.2014
- Prepared procurement plan and organized procurement process by consolidating requirements/needs from three centers.
- Led sourcing process for new vendors to get quality products and services and mitigate risk.
- Researched and evaluated potential suppliers to determine best fit for organization needs and to identify cost savings opportunities.
- Assumed as secretary to Tender Board Meetings.
- Administered evaluation of tenders for goods, consultancy, and non-consultancy.
- Negotiated pricing and terms with vendors to secure best value for organization.
- Developed and implemented procurement policies and procedures to enhance compliance with company standards.
- Conducted spending analysis to identify cost-saving opportunities.
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Processed procurement of goods/services through tender adverts to ensure Suppliers responded to bids.
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment.
- Received bids and evaluated same through Center's tender Opening Committee, Evaluation Committee, and Tender Board to award tenders to able, efficient, and reliable suppliers
- Supervised effectively and efficiently supply of goods or services to user departments.
- Supervised monitoring of inventory levels and avoided shortages with timely replenishment of stock.
- Identified opportunities to reduce lead times and improve inventory management.
- Supervised Store officers by reviewing store ledger cards and other store documents for proper upkeep of records relating to delivery, storage, and distribution of goods for Center.
- Utilized market intelligence to identify opportunities for savings and cost reduction.
- Timely prepared Center's monthly, quarterly, and annual procurement reports.
- Generated reports on purchasing activities to support management decisions.
- Reviewed and approved purchase orders and invoices for accuracy and completeness.
- Facilitated resolution of vendor disputes and discrepancies.
- Communicated regularly with suppliers to uphold accountability for quality standards and timely delivery of goods.
- Reduced organization expenses by driving cost-effective vendor and supplier purchases.
- Monitored and managed procurement budget to control costs.
- Established and maintained accurate records of purchases, pricing, and payment terms.
Acting Head of Human Resource and Administration
VETA - KIPAWA ICT
03.2012 - 10.2012
- Assumed as secretary to management meeting and staff meeting.
- Handled on-boarding process for newly hired employees, including distributing all paperwork.
- Updated HR database with new employee information, changes in benefits, and other details.
- Planned and coordinated welfare activity.
- Guided staff on issues of medicals and condolences, and other social issues.
- Guided staff on work regulations, benefits, and scheme of services.
- Linked Management and workers' organization.
- Prepared staff management meeting timetable on quarterly basis.
- Provided staff carrier development plan.
- Supervised estate affairs, such as maintenance, resource security, and availability of utilities
- Supervised logistics at center/institute
- Produced ad hoc reports and documents for senior team members.
Supplies Assistant
VETA - KIPAWA ICT
03.2012 - 10.2012
- Prepared Annual Procurement Plan of Centre and organized procurement process by consolidating users' departmental requirements.
- Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
- Supported administering of tender evaluation for goods, consultancy, and non-consultancy
- Received goods/materials using Goods Received Note (GRN) and placing on right shelves/racks for easy identification and retrieval
- Issued goods/materials using stores requisition/issue vouchers to relevant user departments in order to fulfill their requirements as per orders
- Carried out stock control by posting incoming and outgoing goods/materials in relevant ledgers, cards, and other documents to maintain proper upkeep of store's records
- Analyzed departmental documents for appropriate distribution and filing.
- Performed initial client assessment and analysis to begin research process.
- Verified data integrity and accuracy.
- Developed and maintained filing systems to facilitate easy access to information.
- Offered technical support and troubleshooting issues to enhance office productivity.
- Built and maintained professional relationships with clients and co-workers.
- Participated in committee meetings, prepared minutes, and submitted to leadership for approval.
- Provided purchase information to support budget planning, expenditures, and financial commitments.
- Exercised discretion when dealing with confidential and sensitive matters.
- Collected and analyzed current market information to procure inputs and supplies from various sources.
- Maintained complete documentation and records of all purchasing activities.
- Performed monthly reconciliation of open purchasing orders.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Solved diverse supply chain problems involving numerous sources, logistics, and scheduling factors.
- Reviewed proposals, qualified vendors, and recommended optimal suppliers.
- Supervised and monitored cleanliness performed by store attendants on store's layout to maintain smooth handling and identification of goods/materials.
Procurement Officer Volunteer
Vocational Education Training Authority (VETA)- HQ
01.2011 - 03.2012
- Assisted in preparation of procurement plan and organized procurement process through consolidation of user's departmental requirements
- Administered evaluation of tenders for goods, consultancy, and non-consultancy
- Maintained procurement records
- Carried out price surveys of goods/services to maintain price lists for commonly used items for budgeting and procurement
- Performed effectively and efficiently supply of goods or services to user departments through procurement
- Ensured maintenance and amendment of stock-level figures.
- Conducted Periodic stocktaking.
- Supported Head of Procurement Management Unit with daily operational functions.
- Evaluated internal needs and developed plans for maintaining optimal supply levels.
- Input analyzed and reported data covering all aspects of procurement operations.
- Carefully read and interpreted requisition orders to understand specialized terms and requirements.
- Collaborated with stakeholders to align supply chain processes with organizational goals.
Procurement Officer Intern
Tanzania Road Agency, (TANROADS)
07.2009 - 03.2010
- Participated in conducting tender opening.
- Participated in Evaluation of tender for Works, Goods, Consultancy, and Non- Consultancy
- Participated in Negotiation with bidders on matters that arose during evaluation.
- Participated in preparation of solicitation documents, i.e., ITB, RFP, and RFQ for road construction, goods, and consultancy service.
- Implemented procurement plan to ensure procurement flow is efficient and effective.
- Input, analyzed, and reported data covering all aspects of procurement operations.
- Collaborated with stakeholders to align supply chain processes with organizational goals.
Education
Advanced Diploma - Procurement and Supply
Chartered Institute of Procurement & Supply
United Kingdom12.2023
Certified Sustainable Supply Chain Professional- CSSCP - Sustainable Supply Chain Management
International Supply Chain Education Alliance
Beachwood, OH 06.2023 - 07.2023
Master of Business Administration (MBA) - Transport and Logistics Management
The OPEN UNIVERSITY OF TANZANIA
Dar Es Salaam, Tanzania02.2018
Certified Procurement And Supplies Professional - Purchasing, Procurement, And Contracts Management
PSPTB
Dar Es Salaam, Tanzania 07.2011 - 06.2013
Advanced Diploma - Procurement and Logistics Management
INSTITUTE OF ACCOUNTANCY ARUSHA
Arusha, Tanzania12.2010
Skills
- Computer: Proficiency in Enterprise Resource Planning such as SAP, GLAAS, ARIBA, Umoja, and In-Tend
- Vendor Negotiations
- Strategic Vision
- Vendor Sourcing
- Process Improvement
- Procurement Activity Coordination
- Bidding Coordination
- Supplier Performance Management
- Bid Solicitation
- Strategic Negotiations
- Bid Process Management
- Team Support
Accomplishments
- Achieved On-Spot Award in 2017 by drafting Mission Order for Simplified Acquisition Procedures at USAID/Tanzania Mission.
- Achieved Eagle Award issued by US Embassy through effectively enabling the Mission to accomplish a successful fiscal year-end and realize a beneficial financial gain.
- Documented and resolved a six-month longer lead time, which led to a one-month shorter lead time on procurement of training material at VETA.
- Supervised a team of 8 staff members.
- Achieved establishment of the procurement system at a newly opened VETA KIPAWA and provision of procurement awareness training to the all-new recruited staff (requisitioner)
Certification
- Certified Sustainable Supply Chain Management Training - July 2023.
Timeline
Certified Sustainable Supply Chain Professional- CSSCP - Sustainable Supply Chain Management
International Supply Chain Education Alliance
06.2023 - 07.2023
Procurement Officer
UNITED NATIONS Secretariat, Procurement Division
09.2021 - Current
Program Procurement Agent
United States Agency For International Development, USAID
09.2016 - 09.2021
Procurement Officer
Tanzania Revenue Authority (TRA)
05.2015 - 09.2016
Supplies Officer
Vocational Education Training Authority (VETA)
03.2014 - 05.2015
Acting Head of of Procurement Management Unit
VETA - Zonal Office
10.2012 - 03.2014
Acting Head of Human Resource and Administration
VETA - KIPAWA ICT
03.2012 - 10.2012
Supplies Assistant
VETA - KIPAWA ICT
03.2012 - 10.2012
Certified Procurement And Supplies Professional - Purchasing, Procurement, And Contracts Management
PSPTB
07.2011 - 06.2013
Procurement Officer Volunteer
Vocational Education Training Authority (VETA)- HQ
01.2011 - 03.2012
Procurement Officer Intern
Tanzania Road Agency, (TANROADS)
07.2009 - 03.2010
- Certified Sustainable Supply Chain Management Training - July 2023.
Advanced Diploma - Procurement and Supply
Chartered Institute of Procurement & Supply
Master of Business Administration (MBA) - Transport and Logistics Management
The OPEN UNIVERSITY OF TANZANIA
Advanced Diploma - Procurement and Logistics Management
INSTITUTE OF ACCOUNTANCY ARUSHA
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