Summary
Overview
Work History
Education
Skills
Timeline
Josephine Areaux

Josephine Areaux

Allegan,MI

Summary

Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

8
8
years of professional experience

Work History

Secretary

Midway Chevrolet Inc.
Plainwell, Michigan
02.2004 - 12.2005
  • Organized and maintained filing systems for important documents.
  • Performed data entry into computer systems; ensured accuracy of all entered information.
  • Sorted mail and distributed it to appropriate personnel or departments within the organization.
  • Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
  • Provided administrative support to the Office Manager and other staff members.
  • Assisted with special projects or tasks related to departmental functions upon request.
  • Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
  • Responded to customer inquiries via email or telephone in a polite and professional manner.
  • Answered incoming phone calls, responded to inquiries and transferred calls as needed.
  • Maintained organized filing system of paper and electronic documents.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.

Homeless House Manager

ACCRS. Allegan Co. Crisis Response Services
Allegan
03.2001 - 03.2003
  • Managed administrative duties related to personnel needs.
  • Created processes for maintaining security protocols within the house premises.
  • Ensured compliance with local health and safety regulations at the residence.
  • Established standards for cleanliness, hygiene, and orderliness throughout the house.
  • Implemented policies to ensure proper use of resources in a cost-effective manner.
  • Developed systems for efficient management of daily operations in the house.
  • Monitored service provider performance to ensure quality of services delivered.
  • Checked inventory for required supplies and made lists for needed cleaning products.
  • Sanitized and cleaned sinks, mirrors, toilets and showers.
  • Polished furniture and room accessories to keep all areas bright and fresh.
  • Monitored supply levels and requested new items to maintain completing daily cleaning tasks.
  • Scheduled and supervised vendors for maintenance, repair, and cleaning tasks.
  • Organized and maintained household inventory records, including supplies and equipment.
  • Inspected rooms for cleanliness prior to residents arrival.
  • Coordinated with outside vendors to provide additional services such as laundry or housekeeping.
  • Conducted regular inspections of residents rooms and public areas to ensure high standards of cleanliness and maintenance.
  • Ensured compliance with local health codes by conducting periodic inspections.
  • Resolved resident complaints in a timely manner while maintaining excellent resident relations.
  • Reviewed invoices from vendors for accuracy before authorizing payment.
  • Implemented energy-saving initiatives to reduce operational costs and promote sustainability.
  • Ensured compliance with all local, state, and federal laws and regulations.
  • Developed and enforced operational policies and procedures to improve overall efficiency.
  • Provided leadership, insight and mentoring to new residence to supply knowledge of various programs available to them.
  • Delivered exceptional service to every resident through active engagement, effective listening and well-developed interpersonal skills.

Data Entry/Senior File Clerk

ACCRS
Allegan , Michigan
10.2000 - 03.2003
  • Implemented new methods to improve the organization of existing files.
  • Created labels for all new folders added to the file room inventory.
  • Developed strategies for maintaining an efficient filing system design.
  • Resolved discrepancies between hard copy files and electronic versions.
  • Scanned paper documents into digital format for storage in database system.
  • Reviewed outdated information and removed from active filing systems.
  • Processed incoming and outgoing documents in a timely manner.
  • Verified accuracy of data entries into computerized filing system.
  • Retrieved and distributed files as requested by management staff.
  • Handled sensitive documents with discretion, adhering to confidentiality agreements.
  • Provided administrative support as needed, including data entry and document preparation.
  • Input data into computer systems to support document and information retrieval.

Legal Secretary Assistant

Baulkham, Sparks, Rolfe & Thompson P.C.
Kalamazoo, Michigan
09.1997 - 05.1999
  • Maintained filing system for court documents by paper
  • Sorted mail daily; opened envelopes; distributed mail; prepared outgoing mail for postage or delivery service.
  • Retrieved information from court dockets or other sources as requested by attorneys or paralegals.
  • Printed copies of legal forms and documents upon request.
  • Answered incoming calls, responded to client inquiries, and directed callers to the appropriate personnel.
  • Greeted clients professionally during office visits; kept confidential information secure at all times.
  • Drafted letters and prepared legal correspondence for attorneys and legal assistants.
  • Organized and maintained law libraries, documents and case files.
  • Checked office supplies stock and placed orders to maintain levels.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.

Education

Some College (No Degree) - Legal Administrative Assisting

Davenport University, Kalamazoo, MI

Skills

  • Meeting Coordination
  • Requisition processing
  • Customer Service
  • Office Administration
  • Appointment Scheduling
  • Supply Ordering
  • Supply Restocking
  • Letter writing
  • Calendar Management
  • File Management
  • Confidentiality understanding
  • Inventory purchasing
  • Digital File Management
  • Multi-Line Phone Systems
  • Mail distribution
  • Filing experience

Timeline

Secretary - Midway Chevrolet Inc.
02.2004 - 12.2005
Homeless House Manager - ACCRS. Allegan Co. Crisis Response Services
03.2001 - 03.2003
Data Entry/Senior File Clerk - ACCRS
10.2000 - 03.2003
Legal Secretary Assistant - Baulkham, Sparks, Rolfe & Thompson P.C.
09.1997 - 05.1999
Davenport University - Some College (No Degree), Legal Administrative Assisting

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Josephine Areaux